Preferred Name at UNF

Preferred First Name

The University of North Florida recognizes that many students, faculty, and staff prefer to use names other than their legal names to identify themselves. As long as the use of a preferred name is not for the purpose of misrepresentation, UNF acknowledges that a preferred name should be used whenever possible in the course of university business and education. In order to provide a safe, inclusive and nondiscriminatory community, UNF faculty and staff should use a student’s preferred name.


The University of North Florida's Preferred Name and Prounoun Use Policy


Preferred First Name Form

This is a form to have your preferred first name used at UNF.  Submit this form by going to One-Stop.


What is affected by this form: What is not affected by this form:
  • Canvas
  • UNF Email (Outlook)
  • UNF Mircosoft Office
  • UNF Computer User
  • UNF Directory
  • myWings
  • Osprey1Card



  • You can only put a preferred first name, so your legal last name will remain the same.
  • It may take up to 24 hours for the change to take effect.
  • Some applications may need for you to log out and log back in for the name change to take effect.

Preferred First Name Form


Letter to Professor for Preferred Name

This is a letter to your professor to inform them of your preferred name and pronouns. You can send this letter as an email to each of your professors. You can use the template below and replace the brackets with the correct information.  

If your professor refuses to use your preferred name or pronouns, send an email to
Kaitlin Legg or Dwan Love. In the email, please include the following:
  • Your full legal name (first and last)
  • Your preferred name
  • Your N#
  • Professor's name, department, and email
  • Explain how they are not using your preferred name/pronouns

Template Letter

To: [Your Professor Email]   


Subject: Name on Class Roster ([Your N#])


Dear Professor [Professor Name]


My name is [Preferred Name], and I am a student in your upcoming class “[Class Name]”. I am writing to let you know that the name I use day-to-day is different from my legal name. The legal name that will appear on your class roster for me is [Legal Name].  Please do not use my legal name to address me.


Please address me using the first name “[First Preferred Name]” and last name “[Preferred Last Name]” both in the classroom and when we interact outside of class.  Please also use [Preferred Pronouns] when addressing me. I will also be using that name on my class assignments. Your utilization of this name will protect my confidentiality and ensure I am comfortable and safe in the classroom.


If you have any questions about this, please let me know.  You can also reach out to Kaitlin Legg, Director, UNF LGBT Resource Center, at or 904-620-2939. I appreciate your support and look forward to starting your class.




[Preferred Name]

[Your N#]

Canvas Display Name Change

This is a email you send to the ITS Help Desk to change your display name on Canvas.  You can use the template below and replace the brackets with the correct information.

Template Email


Subject: Change Display Name on Canvas ([Your N#])

Hello, my name is [Preferred Name].  I want to change my display name on Canvas to [Preferred Name].  The name I use day-to-day is different from my legal name.  My legal name is [Legal Name].  I do not want anyone to know my legal name.  It would be extremely helpful to have my name on Canvas to be [Preferred Name].




[Preferred Name]

[Your N#]

Outlook Display Name Change

This is a guide to show you how to change your display name on your myWings email, which is through Outlook, to your preferred name. With your display name changed on your myWings email, when you send emails to anyone they will see your preferred name instead of your legal name.  Click on the button below to go to the guide.


Outlook - Change Display Name Guide 

Preferred Name Cross Referencing for Faculty Class Rosters 


For faculty members, these instructions provide additional guidance on how to cross reference Canvas Rosters and the Class Roster in MyWings.



 Preferred Name Cross Referencing