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Best Practices for Managing Files Stored on UNF’s Network Drives

There is no reliable way to backup data on your C: drive (the hard drive of your computer). Information Technology Services performs a nightly backup of network-stored data, so it makes sense to store all important, University-related data on the network.

  • To conserve space, please do not store personal non-essential files on the network.
  • Name your files in a logical and reasonable fashion. The name “final2.doc” may not mean much to you a few months from now. Give your files names that identify their contents.  
  • Whenever possible, overwrite files as you save changes. This will help use your file storage space more efficiently.
  • Clean up your file storage periodically.
    • Delete or move (to a CD or USB thumb drive) files that you have not accessed in a long time. Depending on your situation and the nature of your work, you might perform the task every three months, six months, one year, or some other time period.
    • One strategy for this is to create a “Trash” folders for files no longer needed but which you want to keep for a while, “just in case”.  Precede the folder with the date you would like to review files and delete the contents. Example: 2013Trash, 2014Trash.
    • Program files, video or audio files, unless they are for University-related business, should not be stored on a network drive.