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Information Technology Services

Finance System Processes

Select the link for each process below to learn more (Login may be required).

Employee Education Program

  • Add or Update EEP Contracts

Follett Access Program

  • Process Guide
  • Roles & Responsibilities

Free Seat Waiver Process (HB 1261)

  • Free Seat Waiver Online Form

General Accounting

  • Alias for FGRACTG - Posting
  • Close Fiscal Period
  • E-mail Notification For Denied Invoices
  • E-mail Notification For Denied Requisitions
  • E-mail Notification To Approver
  • Export AFS Data- Quarterly
  • General Finance Maintenance
  • Import GURAPAY Data
  • Import GURFEED Data
  • Import GURFEED Transactions
  • Insert Data to GURAPAY
  • Monthly Auditor General Financial Export
  • Monthly Document Rollover
  • Open New Fiscal Period
  • Rebuild Operating And General Ledgers Merge
  • Select Data Related To Unapproved Documents
  • Start Posting And Approval Processing: Sleep/Wake
  • Stop Posting And Approval Processing: Sleep/Wake


  • Export Osprey Card Data
  • Extract Osprey Card Data
  • FTP Osprey Card File To Mainframe
  • Refresh Osprey Card Data

Office of Research & Sponsored Programs

  • Sponsored Research Indirect Cost - Capture Data
  • Sponsored Research Indirect Cost - Create Jv

Parking & Transportation Services

  • FTP Decal File To Q:/Auxsvcs/Decals.Txt
  • FTP Ticket File To Q:/Auxsvcs/Tickets.Txt
  • FTP Void File To Q:/Auxsvcs/Voids.Txt
  • Parking Citations Listing
  • Parking Services Extract


  • E-mail Notification For P-Card Transaction - E-mail
  • E-mail Notification For P-Card Transaction - Select
  • Import Pcard


  • Delete Data From Property Interface Table
  • FTP Property Files To Q:/Controller
  • Import Property Master Data
  • Insert Property Data To Property Interface Table
  • Insert Property Interface Data To Property Master Table

State Employee Tuition Waivers

  • State Employee Tuition Waiver Online Form
  • State Employee Tuition Waiver - Automated Exemption Management

Student Financial Services

  • Export Collections Data - FTP
  • Export Collections Data - Report

Thomas G. Carpenter Library

  • Create PLIF/Patron file for SFTP To FCLA
  • Import of Alma Bursar file that contains charges and credits daily
  • Import of Alma AP file that contains invoices on week days

Travel & Expense

  • Update FOPAL for T&E Profiles


  • Export ACH (Direct Deposit) Data
  • Extract Interest Income Data From GL
  • FTP ACH Files To Q:/Controller, And Send E-mail
  • Import Bai File
  • Import BAI File Data
  • Select ACH Files For Processing