Athletic Academic Progress Report
The Athletic Academic Support Services (AASS) department is responsible for monitoring academic progress for athletes and offering support services when needed. To do this, academic progress reports are requested from faculty at specific times in fall and spring semesters based on the part of term in which classes are taken. This application allows AASS staff members to view a list of the athletic academic progress report records created for the term selected. Additional parameters can further filter the list. Staff can open an individual student record by selecting the “Student ID” hyperlink. Within the student’s record, an email can be sent to faculty members for a specific course. The list can also be exported to Excel for further analysis.
Intended Audience/Users: Athletic Academic Support Services.
allows for a person to be created in Banner and associated with a group. Once
a record is submitted, the person will be created as new, matched to another
Banner ID or sent into suspense status. If the ID is created or matched,
it will be displayed to the user and can then be seen in the “Group
Maintenance” application. If the person is put into a suspense status, an
email will be sent at a later time after the account has been matched or
created in the “Match Suspense Records for Banner ID Creation”
application. The person being input will also receive an email confirming
their account creation and instructing them on how to login to myWings.
Audience/Users: Child Development Research Center,
English Language Program and other campus departments
The application provides a view of certain key identifying elements recorded in the Banner database for the selected person. The first section includes birth date, citizenship, gender, privacy indicator, veteran status, and ethnicity. In addition, the mailing address, permanent address, email address, and emergency address and contact information is displayed.
If available, the individual’s photo also appears in the upper right corner of the page.
Intended Audience/Users: Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors
This application allows the user to view the end of term status for each term that the student is enrolled. The list contains the term, student level, student type, program, college, major, concentration, catalog term, minor, multiple indicator, and end of term status. If the multiple indicator contains ‘*’ then there is one or more of program, major, and/or minor.
In addition, there is a list of all UNF degrees that have been awarded including the term.
Enrollment Services Appeal
Enrollment Services must process the Enrollment Services Appeals that are submitted by students. This application provides the user the ability to view the appeals and enter a decision. In addition, the user can email the student from the application and add comments.
Intended Audience/Users: Enrollment Services
This application allows the user to view each General Student (SGASTDN) record for the selected student. A list of General Student records is displayed including the From term, To term, level, and program code. The From term is a hyperlink to more detailed information. When the user selects the hyperlink the following information is displayed in the first section: Registered for Term indicator, First Term Attended, Last Term Attended, Status, Matriculation Term, Residence, Citizenship, Student Type, Class, and Expected Graduation Date. The second section the curriculum information including the following: Degree, Level, Program, Admit Term, Admit Type, Catalog Term, College, Campus, Major and Department, and Minor
The GPA Calculator system allows the user to do "What If scenarios" with a student's academic courses. It will recompute the student's GPA, temporarily, when the repeat and/or grade indicators are changed.
The selected student’s GPA level, attempted hours, earned hours, hours for average, quality points and GPA are displayed. The student’s courses are listed including the term, course ID, repeat indicator, grade, attempted hours, quality points, and level. The user can change the repeat indicator, grade, and/or level, then select the Calculate GPA button to see what affect the changes had on the GPA.
This application displays legacy information from the Student System prior to the implementation of Banner. The following information is displayed regarding immunizations for the selected student: student’s address, phone, birth date, last maintenance date, notice, notice date, and immunization clear date. For each type of immunization, the immunization, date, acceptance, and any message are displayed. If exists, the international student insurance clearance date, valid through date, and statement of good health clearance date are also displayed.
See Immunization Records for more recent immunization information.
Intended Audience/Users: Disability Resource Center, Student Health Services, Director One-Stop Student Services, and Intercultural Center
allows for the Honors Program to review their prospective and current
students. A population of students may be viewed by selecting a Term and
Status. Alternatively detailed information can be viewed for a single
student by entering their Student ID. This application also provides the
ability to export data to an Excel spreadsheet in order to assist with
reporting and communications.
Audience/Users: Honors Program
Applicants who matriculate at Florida public universities are required to provide proof of immunization against rubeola (measles) and rubella (German measles) prior to the initial registration. Immunization information may be indicated on an electronic transcript from another institution. If so, the immunization records are copied to a UNF table (see Electronic Transcript Immunization Maintenance) and can be viewed with this application. The school, type of immunization, date of immunization, status of immunization, and activity date are displayed for the selected student.
For additional information, the Medical and Insurance process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.
Due to some changes to various regulations or laws during the 2009 year, UNF developed a method using holds for informing the students regarding these new rules. If a student has acknowledged these holds, then a list of Informational Holds is displayed for the selected student. The hold description and activity date are displayed.
For additional information, the Holds process documentation can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.
Intended Audience/Users: Enrollment Services and Controller’s Office
Records submitted through the “Banner ID
Creation” application will be displayed here when the system could not
determine if it should match to an existing ID. These suspense records
will need to be examined individually and a matching decision must be made to
complete the ID creation process.
After processing is complete, the person will
receive an email confirming their account creation and instructing them on how
to login to myWings. If the original requestor of the account is
different from the user completing the suspense matching, an email will be sent
with the original requestor to notify them of the Banner ID that was created.
Students seeking variances from University academic policies and regulations may petition select policies. This application tracks the petition request and status. The paper petition must have all appropriate signatures then the user enters the advisor (where appropriate), type of petition, petition date, description, sent date, sent to, any notes, exception to university policy indicator, status date, status, and approver information regarding the petition for the selected student.
All petitions for the student are displayed at the bottom of the screen. The sequence number, petition date, description, status, status date, sent to, sent date, approver, and exception type are displayed. The sequence number is a hyperlink to the petition. The user can select the hyperlink to display the information about the petition.
Intended Audience/Users: Enrollment Services (update), Advisors (query), Department Chairs (query), and Academic Affairs (query)
The user can view all holds for the selected student. The hold code, description, from date, to date, origin, release indicator, and user are displayed.
The Residency Tracking application
allows for tracking of students who are currently undergoing a review in order
to obtain Florida residency for tuition purposes. A review may be
required upon application (initial) or after a student has matriculated
(reclassification). The creation of a record in this application allows
for staff to track a student's progress toward residency classification.
Intended Audience/Users: Enrollment Services and Graduate School
Student Success Management
The Student Success Management application is a dynamic tool to identify students for communication campaigns and student success outreach in an effort to support the metrics and overall mission of UNF academic advising.
This display and output includes the following:
Term from the Key Block; used for most of the data elements
Student’s UNF ID; The UNF ID will be a hyperlink to the Advising History screen
Matriculation Term *
Student’s Matriculation Term from General Student form (SGASTDN) for Term
Student Status from General Student form (SGASTDN) for Term
Student Level from General Student form (SGASTDN) for Term
Student’s Classification for Term
Student Type from General Student form (SGASTDN) for Term
College(s) from General Student form (SGASTDN) for Term
Major(s) from General Student form (SGASTDN) for Term
Concentration(s) from General Student form (SGASTDN) for Term
Assigned Advisor *
Name of Assigned Advisor from Multiple Advisors form (SGAADVR)
SAP Status **
Most Recent SAP Status (Satisfactory Academic Progress) from Financial Aid; Only Advisors identified in the Advising Sign-in System will be able to see this field
Projected Graduation Term *
Projected Graduation Term from Advising Session
Projected Graduation Date Verified
Projected Graduation Date Verified from Advising Session
Academic Standing *
Academic Standing for the maximum term less than or equal to the Term
Hours Enrolled *
Hours Enrolled for Term
Reason Student Left UNF from Advising Session
Follow Up *
Follow-Up number from Advising Session
Follow Up Reason
Follow-Up Reason from Advising Session
Follow Up User
Follow-Up User name from Advising Session
Early Academic Alert *
Indicates if student was referred to the Early Academic Alert system for the Term
Unsatisfactory Midterm *
Indicates if student received an Unsatisfactory mid-term grade for the Term
Remaining Excess Hours *
Number of Remaining Excess Hours
UNF Degrees (include degree status, i.e. Pending, Awarded)
Pending Graduation *
Indicates if student has a pending graduation application for the Term
Lower Level Withdrawals
Number of Withdrawals for lower level courses
Upper Level Withdrawals
Number of Withdrawals for upper level courses
Change in GPA
Get minimum UNF term for student, get maximum UNF term for student, get previous term from maximum term, calculate UNF GPA from minimum term to maximum term; calculate UNF GPA from minimum term to previous term from maximum term; subtract previous GPA from current GPA to get Change in GPA
Indicates if student has been offered or accepted a Scholarship; Scholarships are defined on Fund Base Data (RFRBASE), Fund Type Code (RTVFTYP) where Type is ‘S’ for Scholarship for the Aid Year of the Term
Most Recent UNF Term GPA
UNF Term GPA for most recent term regardless of parameter Term
UNF Cumulative GPA
UNF Cumulative GPA for Student’s current Student Level
UNF Hours for Student’s current Student Level
Transfer Hours for Student’s current Student Level
UNF Email address
On-Campus Hours Working
On-Campus Hours Working based on survey data collected prior to registration for Term
Off-Campus Hours Working
Off-Campus Hours Working based on survey data collected prior to registration for Term
Full-Time (FT) or Part-Time (PT) based on number of hours enrolled in student’s first Fall term
High School code and description
Indicates if student is living on campus (Y)
Indicates if student is an active member of a Greek Organization
Code that indicates if student is pursuing Interdisciplinary Honor’s on Student Institutional Reporting Requirements (SGAUSDF) Element 2: NAIC, NAIY
Honors in the Major
Code that indicates if student is pursuing Honors in the Major on Student Institutional Reporting Requirements (SGAUSDF) Element 1: NAMC, NAMY
Code that indicates if student is pursuing University Honors on Student Institutional Reporting Requirements (SGAUSDF) Element 1: NAUC, NAUY
Indicates if student is receiving the Jacksonville Commitment Scholarship
Indicates if student is receiving the Pathways Scholarship
Indicates if student is a Veteran
Indicates if student is an Athlete for the Term
Student’s Major and Concentration for the Term prior to the parameter Term
Indicates if student is a “Traditional” student based on the student’s age at matriculation (Y/N); < 25 is ‘Y’, greater than or equal to 25 is ‘N’; undetermined is ‘X’ (i.e. no birth date or matriculation term)
Hours Enrolled Next Term
Hours Enrolled for Next Term
Hours Enrolled Next Next Term
Hours Enrolled for Next, Next Term
Fields with an asterisk (*) are displayed on the screen and available in the export.
Fields with two asterisks (**) are only displayed on the screen and are not available in the export.
Intended Audience/Users: Advising
As part of the Electronic Communications Initiative, it was necessary to provide a means for UNF Employees to view the Status Letters that student’s would be able to view in Student Self-Service. The UNF Employee can develop the letter without the student seeing it until it is complete. The UNF Employee is able to view the letter, as the student would see it, for accuracy and formatting. The letters are built in Banner using GTVPARA, GUAPARA, and GTVLETR. Any other letters entered in Banner may also be viewed here.
Intended Audience/Users: Brooks College of Health Advising and Nursing Admissions Coordinator
This application allows faculty members to display any student athletes enrolled for the current term/part of term in any classes taught by the faculty member. Faculty will use to the screen to record a grade, absences and comments for each student. The record can be saved or submitted. Once submitted, no changes can be made.
Intended Audience/Users: Faculty
The Distance Learning ISQ Completion Rates application allows instructors to monitor the progress of their student evaluations for distance learning coursework. Information about courses requiring an online ISQ will only be displayed for the current term during the ISQ evaluation period. This allows instructors to monitor the progress and if necessary, encourage students to complete their evaluations.
Intended Audience/Users: Faculty
Students who wish to appeal decisions related to Financial Aid and Residency, may complete the Enrollment Services Appeal. Students can appeal residency denial decisions related to initial classification and reclassification, Financial Aid Satisfactory Academic Progress (SAP) Decisions, and State and Institutional scholarship decisions. The student can return to this form to check the decision of any appeals submitted.
To comply with Florida statute 1006.69 all new matriculating students must submit documentation of vaccination against Hepatitis B and Meningococcal Meningitis or sign a waiver for each vaccine. A ‘Need Immunization – Meng/Hep B’ hold (IH) will be placed on all active students (effective Summer 2008), if one does not already exists. When the student then views their holds, there is a link to the Immunization Policy where the student selects either a Waiver of Liability or that they will provide dates of immunization to the Office of Medical Compliance for both Meningitis and Hepatitis B. The Office of Medical Compliance is responsible for providing immunization clearance for students.
Due to some changes to various regulations or laws during the 2009 year, UNF developed a method using holds for informing the students regarding these new rules. When the student then views their holds, there is a link to the specific information related to that hold. The student must check the consent box and select the submit button. Once this is done, then the hold is lifted.
Types of Information Holds:
Under the provisions of the Family Educational Rights and Privacy Act of 1974, a student has the right to request non-disclosure of Directory Information. If a student elects non-disclosure, the University of North Florida cannot, except under certain circumstances described in this University's policy found in Rule 6C9-3.015, FAC, disclose a student’s Directory Information without prior written consent.
This application allows the student to select either "YES" (hold their directory information confidential) or "NO":
Directory Information consists of the following:
Dates of attendance
Classification (e.g. freshman, sophomore, etc.)
Participation in officially recognized sports
Weight/Height of athletes
In an effort to maintain a secure and safe educational, social, and workplace environment for the UNF community, the Division of Student & International Affairs updated the Student Conduct Code policy in October 2009 to include a requirement that all students self-report being convicted and/or charged with a criminal offense within 30 days of any convictions or charges related to a criminal offense other than minor traffic offenses. To facilitate delivery of this information, an informational hold is placed on all registered students at three weeks into the term.
When the student then views their holds, there is a link to the Student Conduct Disclosure form where the student indicates whether they have had an offense or conviction and, if so, whether it has been reported to Student Affairs. After completing the form, the informational hold is automatically lifted.
UNF's online transcript request and enrollment verification services are hosted by the National Student Clearinghouse. This service provides you with the ability to obtain an enrollment certificate to print or mail to health insurers, banks, or other companies that request proof of your enrollment. Additionally, official transcripts can be ordered using any major credit card. Your card will be charged when the transcripts are sent. Order updates will be emailed to you and you can also use the service to track your order online.
Intended Audience/Users: Students
Students will receive a hold prompting them to answer two questions related to the average number of hours worked per week both on and off campus.
The questions will only be available during the registration dates for the upcoming term and will prompt the student to think of hours worked in the term prior to the registration term. Each question will offer a range of hours in five hour increments and the answers will be identical for both on and off campus questions. Students will need to respond to each question to accommodate those who work both on and off campus.
The hold job and request for feedback will be for undergraduate degree-seeking students only (exclude PB, TS, SN,ZN, DB, DE, EA, PG and GR students).
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