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Financial Aid Processing and Selection System (PASS) 

The Financial Aid Processing and Selection System (PASS) is a system that allows Financial Aid staff to award initial scholarship, exemption and other resource awards for incoming freshman (FTIC) and transfer recipients.  Some of the scholarships require a scholarship application and the system allows recipients to submit the application.  The awards and their requirements are defined using the PASS Control screen.  Financial Aid staff select, review and award recipients using the PASS Award Selection screen.  Communications are created for Financial Aid staff to review and send out using the UNF Communication System.  The requirements specified for the awards also serve as a reference for the award renewal job (WRC4100) as well as awards disbursed using Financial Aid Selection Rules (RORRULE).  Awards are for fall and spring terms.

UNF Administrative Applications Menu 

 Pass – Control

As part of the Financial Aid Processing and Selection System (PASS), Banner codes that will be used for awarding must be defined.  The control screen allows users to specify various criteria for requirements.  These requirements will be evaluated when using the selection screen to select possible recipients from recipients who have not been awarded the particular fund code.  Additionally, renewal and disbursement requirements are defined for Banner codes.

Effective term, Expiration Years, Award Type, Banner Code and Category are required fields.

The following fields are available for editing on the PASS Control screen.

 

 

 Award Information

Active **

Indicates the award is active if box is checked         

Effective Term **

Effective term of the award for requirements specified.  There can be multiple instances as requirements may change

Expiration Years

Indicates how many years an award can be received; if more than one year, the award is considered renewable

Award Type **

Indicates whether the award is a scholarship, exemption or other resource

Category

Indicates the category assigned to the award.  Choices are based on the Award Type selected

Banner Code **

Banner code for the award

  • Scholarship Banner codes: Fund Base Data (RFRBASE), Fund Code for code 1607 and any codes beginning with ‘4’ or ‘6’
  • Exemption Banner codes: Exemption Query (TSQEXPT), Exemption Code
  • Other Resource Banner codes: Resource Code Validation (RTVARSC), Resource Code
 

Annual Amount

The yearly amount of the award entered by user; the amount is divided equally between Fall and Spring semesters

Title **

Title assigned to the award.  Default values are:

  • Scholarship titles: Fund Base Data (RFRBASE), Long Title Description for code 1607 and any codes beginning with ‘4’ or ‘6’
  • Exemption titles: Exemption Query (TSQEXPT), Description
  • Other Resource titles: Resource Code Validation (RTVARSC), Description
 

UNF Communication System Letter Codes

Offer Letter Code *

UNF Communication System, Letter Code Management, Enrollment Services Scholarships, Letter Code for award offer communications

Accept Letter Code *

UNF Communication System, Letter Code Management, Enrollment Services Scholarships, Letter Code for award acceptance communications

Cancel Letter Code *

UNF Communication System, Letter Code Management, Enrollment Services Scholarships, Letter Code for award cancel communications

Recipient Demographic Requirements

Race

Indicates if a specific race is required for the award

General Person Identification (SPAIDEN), Biographical tab, Race information block

Ethnicity

Indicates if a specific ethnicity is required for the award

General Person Identification (SPAIDEN), Biographical tab, New Ethnicity

Gender

Indicates if a specific gender is required for the award

General Person Identification (SPAIDEN), Biographical tab, Gender

Residency Requirement

 

Residency

Indicates if specific residency type(s) is required for the award

Residence Code Validation (STVRESD), Description

Admission and Scholarship Requirements

Recipient Type

Indicates if a specific recipient type is required for the award

General Student (SGASTDN), Learner tab, Student Type

FTIC includes types ‘B’ and ‘E’

Transfer includes ‘J’ and ‘U’

Admission Decision

Indicates the recipient must be admitted or admitted confirmed as a requirement for the award.

Admissions Decision (SAADCRV), Application Decision tab, Decision Code

Admitted Confirmed decision code is ‘AC’

Admitted Not Confirmed codes include ‘A’,’AZ’,’P’,’PZ’, ‘X’, ‘XP’, ‘XZ’

Honors

Indicates the recipient must be admitted to the Honors program.

Student Institutional Reporting Requirements (SGAUSDF), Element 1 = ‘NAUY’

Scholarship Application Deadline

Last date on which a scholarship application can be submitted for the scholarship award; defined by user

Scholarship Application Required

Indicates whether a scholarship application is required for the award; defined by user

Scholarship Application Priority Date

Last date on which a scholarship application can be submitted to be in the priority consideration group; defined by user

On-Campus Housing Required

Indicates recipient must reside on-campus to receive the award Recipient must have a housing contract on file

Take Stock Participation Required

Indicates recipient must be in the Take Stock program to receive the award

Applicant Non Year User-Defined Data (ROANYUD), Field 81 value = ‘Y’

Financial Aid Requirements

Free/Reduced Lunch

Indicates recipient must be eligible for free/reduced lunch to receive the award

Need Analysis (RNANAYY), Income and Assets tab, Parent or Student column, Free or Reduced Lunch is 1 which indicates ‘Yes’.

Pell

Indicates recipient must be eligible for Pell to receive the award

Award Maintenance (RPAAWRD), Award Maintenance tab, Fund Awards block, Fund value = 1000

First Generation

Indicates recipient must meet First Generation requirements

Need Analysis (RNANAYY), Plans and Educational Background tab, Highest Grade Completed, both Parent fields are not 3 which indicates College or beyond

Minimum EFC

Indicates the minimum EFC (Expected Family Contribution) recipient can have to be considered for the award

Need Analysis Result (RNARSYY), Total (FM SC + FM PC).

Maximum EFC

Indicates the maximum EFC (Expected Family Contribution) recipient can have to be considered for the award

Need Analysis Result (RNARSYY), Total (FM SC + FM PC)

Minimum Unmet Need

Indicates the minimum unmet need recipient can have to be considered for the award

Award Maintenance (RPAAWRD), Summary tab, Unmet Need

Minimum Unmet Need, Recalculated

Indicates the minimum unmet recalculated need recipient can have to be considered for the award.  Amount is calculated at the time of the query

Formula = Unmet need + College Work Study (CWS) amount + Excess EFC amount + Loans that reduce need

FAFSA Required

Indicates if a valid FAFSA must be submitted to receive the award

Applicant Requirements (RRAAREQ), Requirement block, Requirement = ‘FAFSA’

FAFSA Received Date

Used by staff to sort possible recipients for review or determine if FAFSA was received for priority consideration

Applicant Requirements (RRAAREQ), Requirements block, Requirement = ‘FAFSA’, Status tab, Status Date, Satisfied = ‘Y’

High School Requirements

High School

Indicates if recipient must attend a specific high school

High School Information (SOAHSCH), High School Details tab, High School

High School Name

Displays name of the High School selected

High School Information (SOAHSCH), High School Details tab, High School

State

Indicates if the High School must be in a specific state

High School Information (SOAHSCH), High School Address tab, Address Details State or Province

County

Indicates if the High School must be in a specific county. Only Florida county values are stored in Banner

High School Information (SOAHSCH), High School Address tab, Address Details, County

Minimum GPA

Indicates minimum high school GPA recipient must have to be considered for the award

Student Maintenance, High School Transcripts, list of transcripts

Maximum GPA

Indicates maximum high school GPA recipient must have to be considered for the award

Student Maintenance, High School Transcripts, list of transcripts

Minimum Class Rank

Indicates the minimum high school class rank recipient must have to be considered for the award

Student Maintenance, High School Transcripts, High School transcript list. Select Transcript Number, High School Transcript

National Merit

Indicates that recipient must have National Merit recognition

Student Institutional Reporting Requirements (SGAUSDF), Institutional Reporting Elements Element 8 = ‘AAMC’, ‘AAMF’ or ‘AAMS’

Test Score Requirements

Minimum SAT

Indicates the minimum SAT score the recipient must have to be considered for the award. ** Both SAT and revised SAT scores are reviewed and the highest score is determined

Test Score Information (SOATEST), Description begins with ‘SAT’

Maximum SAT

Indicates the maximum SAT score the recipient must have to be considered for the award. ** Both SAT and revised SAT scores are reviewed and the highest score is determined

Test Score Information (SOATEST), Description begins with ‘SAT’

Minimum ACT

Indicates the minimum ACT score the recipient must have to be considered for the award

Test Score Information (SOATEST), Description begins with ‘ACT’

Maximum ACT

Indicates the minimum ACT score the recipient must have to be considered for the award

Test Score Information (SOATEST), Description begins with ‘ACT’

Transfer Requirements

Minimum Transfer GPA

Indicates the minimum transfer GPA the recipient must have to be considered for the award

Term Sequence Course History (SHATERM), Course Level Codes by Person = UG in key block, Current Standing tab, Transfer row, GPA column

Institution Type

Indicates if the recipient’s last attended college must be a Florida state college or Florida state university

Source/Background Institution Code Validation (STVSBGI), Voice Response Message Number = ‘0’ or ‘1’

Degree

Indicates the recipient must have an Associate of Arts degree to be considered for the award.  If an institution type is set, then the AA must have been awarded from an institution of that type

Prior College (SOAPCOL), Prior College and Degree tab, Degree Details block, Degree

College/Major Requirement  

College

Indicates the recipient must be admitted to a specific college within UNF to be considered for the award

General Student (SGASTDN), Curricula tab, Curriculum tab, College

Major

Indicates the recipient must be admitted to a specific major to be considered for the award

General Student (SGASTDN), Curricula tab, Field of Study tab, Field of Study block, Type is Major

Award Renewal Requirements

If expiration years is greater than 1, the award is renewable

Cumulative Institutional GPA

Indicates the minimum GPA a recipient must earn to have the award renewed

Term Sequence Course History (SHATERM), Course Level Codes by Person = UG in key block, Current Standing tab, Institution row, GPA column

Yearly Earned Hours

Indicates the minimum number of hours a recipient must earn in an academic year to have the award renewed

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information tab, Term GPA block, Sum of Institution Earned Hours for Fall, Spring, and Summer terms for the academic year

Fall Earned Hours

Indicates the minimum number of hours a recipient must earn in a fall term to have the award renewed

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information tab, Earned Hours column for Fall term

Spring Earned Hours

Indicates the minimum number of hours a recipient must earn in a spring term to have the award renewed

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information tab, Earned Hours column for Spring term

Other Requirements

Fall Enrolled Hours

Indicates the number of hours in which a recipient must be enrolled in the fall term for the award to disburse

Financial Aid Enrollment (ROAENRL), Financial Aid Hours block, Adjusted column

Spring Enrolled Hours

Indicates the number of hours in which a recipient must be enrolled in the spring term for the award to disburse

Financial Aid Enrollment (ROAENRL),  Financial Aid Hours block, Adjusted column


 * If a letter code is not assigned, communication records will not be created for sending through the UNF Communication system.

** Items marked with ** are displayed in the ‘List of Awards’ (existing awards) at the bottom of the PASS Control screen.

 

Intended Audience/Users Financial Aid scholarship coordinator

 

 

Pass – Question Maintenance

 

As part of the Financial Aid Processing and Selection System (PASS), authorized staff members can define the questions that will appear on the Scholarship Application. 

 

The Effective Term, Sequence, Question Length and Answer Type are required fields.  The list below details the fields and columns displayed in the ‘List of Questions’ block for the screen.

 

Key **

Unique number assigned when a question is created

Active

Indicates that Question is Active

FTIC

Indicates that the Question is associated with FTIC applicants

Transfer

Indicates that the Question is associated with Transfer applicants

Required

Indicates if an Answer is required for the Question

Effective Term

Effective term of Question

Sequence

Sequence number to determine order in which questions will be displayed to applicant

Question Length

A number used to determine the width in pixels for the display of the Question

Question

Question which will be presented to the applicant

Answer Type

 (displayed as

Type in the List of Questions)  

Type of answer for Question

(Checkbox, Date, Date Range, Single Answer Selection, Term Selection, Text, Yes or No)

Field Size  *

Size of the data entry field for Answer Type of Text

Value Size  *

Size of the data itself for Answer Type of Text (if value size is greater than 500 then a text area box is used instead of a single line text field)

 

* Items marked with * are displayed in the ‘List of Questions’ block.

** Items marked with ** are displayed in the question definition area.

 

Intended Audience/Users Financial Aid scholarship coordinator

 

 

Pass – Award Selection

 

As part of the Financial Aid Processing and Selection System (PASS), recipients must be reviewed for awards. The Award Selection screen allows the user to enter criteria to display a list of existing and/or potential recipients by fund or a single recipient for review.  Recipients must be admitted with an active admissions application to be selected for awarding.

 

Effective Term, Award Type and either Banner Code or Recipient ID are required for all queries.

 

The Send Letter field indicates if a communication is to be sent.  The default ‘blank’ indicates ‘Yes’.

 

The following key block fields are displayed if a Banner Code is selected:

 

Upgrade From

Only available if award type is Scholarship.  Indicates that a currently awarded scholarship is to be upgraded to the Banner Code selected

Annual Amount

Displays the award amount specified on PASS Control.  If no amount is specified, the user must enter an amount to be awarded

High School GPA **

Indicates minimum high school GPA recipient must have to be considered for the award

Student Maintenance, High School Transcripts, list of transcripts

Transfer GPA **

Indicates the minimum transfer GPA the recipient must have to be considered for the award

Term Sequence Course History (SHATERM), Course Level Codes by Person = UG in key block, Current Standing tab, Transfer row, GPA column

Minimum SAT **

Indicates the minimum SAT score the recipient must have for consideration

Test Score Information (SOATEST), Description begins with ‘SAT’

Minimum ACT **

Indicates the minimum ACT score the recipient must have for consideration

Test Score Information (SOATEST), Description begins with ‘ACT’

Minimum Unmet Need **

Indicates the minimum unmet need the recipient must have for consideration

Award Maintenance (RPAAWRD), Summary tab, Unmet Need

Minimum Recalc Unmet Need **

Indicates the minimum recalculated unmet need the recipient must have for consideration.  The amount is calculated at the time of the query

Formula = Unmet need + College Work Study (CWS) amount + Excess EFC amount + Loans that reduce need

Maximum EFC **

Indicates the maximum EFC (Expected Family Contribution) recipient can have to be considered for the award

Need Analysis Result (RNARSYY), Total (FM SC + FM PC)

Exclude Other Aid

Indicates inclusion or exclusion of recipients who already have existing awards for Banner codes beginning with ‘4’ or ‘6’, PASS awards and/or Scholarship Management System (SMS) awards

Values for selection:

  • Blank – include all recipients
  • ‘Y’ – exclude recipients who have awards specified above
  • ‘N’ – include only recipients who have awards specified above
 

Exclude Other Aid Amount

Indicates exclusion of recipients who have awards as specified in ‘Exclude Other Aid’ and whose award amount for a fund is greater than or equal to the amount specified

Award Status

Indicates the current award status recipient must have to be selected

  • None – selects all recipients – awarded and not awarded
  • Not Awarded – selects only recipients with no award for the selected Banner Code.  If an Upgrade From code is selected, the award status is set to ‘Not Awarded’
  • Offer, Accept, Cancel – used to select awarded recipients with a specific award status
 

Change Award Status

Indicates the status to which the ‘Award Status’ selected is to be set

If Offer, Accept, or Cancel is selected, the ‘Process All’ button will be displayed to allow batch processing of all selected recipients

** Items marked with ** are used to override the requirements defined on the PASS Control screen.  They are only used if a possible recipient has not been awarded the Banner Code selected.

 

If a Banner code and any other associated parameters are selected, a ‘Remaining Amount to Offer’ information block is displayed which includes the following information:

Remaining Amount to Offer

Allocated Budget

  • Scholarship award, Fund Budget Inquiry (RFIBUDG), Aid Year Specific block, Budget Allocated.
  • Exemption and Other Resource awards,  PASS Control, Allocated Budget
 

Available to Offer

  • Scholarship award, Fund Budget Inquiry (RFIBUDG), Aid Year Specific block, Available to Offer.
  • Exemption and Other Resource awards, PASS Control, Available to Offer.
 

Current Offered

  • Scholarship award, Fund Budget Inquiry (RFIBUDG), Aid Year Specific block, Current Offer Amount.
  • Exemption award, calculated using the ‘Maximum Amount’ found on Exemption Person Authorization (TSAEXPP) for both Fall and Spring terms of the Aid Year being processed
  • Other Resource award, calculated using the ‘Estimated Amount’ on Resource Maintenance (RPAARSC) for the both Fall and Spring terms of the Aid Year being processed
 

Cancelled Amount

  • Scholarship award, Fund Budget Inquiry (RFIBUDG), Aid Year Specific block, Cancelled Amount.
  • Exemption award, calculated using the ‘Maximum Amount’ found on Exemption Person Authorization (TSAEXPP) for both Fall and Spring terms of the Aid Year being processed where the deleted indicator is ‘D’
  • Other Resource award, there is no cancel status as the award is deleted when cancelled, amount is set to 0.
 

Remaining Amount

For each award type, the remaining amount is calculated using the formula:

 (Available to Offer – Current Offered – Cancelled Amount)


The ‘Export to Excel’ hyperlink allows the user to export the listing of recipients or awards to Excel. In addition to the fields displayed in the screen listing, additional information is provided in the export.  The additional fields are: 
 

Student Type

General Student (SGASTDN), Learner tab, General Learner block, Student Type

Student Level

General Student (SGASTDN), Curricula tab, Curriculum tab, Level

Awarded Not Awarded

Indicates if the recipient has been awarded

PASS Award Review, Award information

EFC

Amount of the EFC (Expected Family Contribution)

Need Analysis Result (RNARSYY), Primary Calculations block, Total row, Value column

Accept Date

Date the award was accepted

PASS Award Review, Award Information section, Accept Date

Cancel Date

Date the award was cancelled

PASS Award Review, Award Information section, Cancel Date

Scholarship App Required

Displays ‘Y’ if a scholarship application is required for the award

PASS Control, Scholarship Application Required

Scholarship App Exists

Displays ‘Y’ if recipient has submitted a scholarship application

Admission Decision

Indicates the admissions decision for the summer or fall term for the aid year

Admissions Decision (SAADCRV), Decision Processing tab, Application Decision tab, Decision Data block, Decision Code with most recent Decision Date

Award Type

Displays the award type

PASS Control, Award Type

Category

Displays the award category

PASS Control, Category

FAFSA

Displays ‘Y’ if recipient has submitted a valid FAFSA for the aid year

Applicant Requirements (RRAAREQ), Applicant Requirements tab, Requirements block, Requirement = FAFSA, Status tab, Status = ‘S’, Satisfied = ‘Y’

FAFSA Date

Displays the date of the last valid FAFSA received

Applicant Requirements (RRAAREQ), Applicant Requirements tab, Requirements block, Requirement = ‘FAFSA’, Status tab, Status = ‘S’, Status Date is complete, Status = ‘Y’

Pell

Indicates if recipient is Pell eligible

Award Maintenance (RPAAWRD), Award Maintenance tab, Fund Awards block, Fund = 1000

First Gen

Indicates if recipient meets First Generation requirements

Need Analysis (RNANAYY), Plans and Educational Background tab, Highest Grade Completed, both Parent fields are not 3 which indicates College or beyond

Free/Reduced Lunch

Indicates if recipient is Free/Reduced Lunch eligible

Need Analysis (RNANAYY), Income and Assets tab, Parent or Student column, Free or Reduced Lunch is 1 which indicates ‘Yes’.

College

UNF college in which the recipient is accepted

General Student (SGASTDN), Curricula tab, Curriculum tab, College

Major

Major in which recipient is accepted

General Student (SGASTDN), Curricula tab, Field of Study tab, Field of Study block, Type: Major

Honors

Indicates if recipient has been admitted to the Honors College

Student Institutional Reporting Requirements (SGAUSDF), Element 1 = ‘NAUY’

Take Stock

Applicant Non Year User-Defined Data (ROANYUD), Field 81

High School Code

Code assigned to High School

High School Information (SOAHSCH), High School Details tab, High School

High School Name

High School Information (SOAHSCH), High School Details tab, High School

HS State

High School Information (SOAHSCH), High School Address tab, Address Details block, State or Province

HS County

High School Information (SOAHSCH), High School Address tab, Address Details block, County (only Florida counties are listed)

HS Class Rank

Recipient’s class rank

Banner Self-Service, Student Maintenance, High School Transcripts, High School transcript list. Select Transcript Number, High School Transcript

Admit Type

General Student (SGASTDN), Curricula tab, Curriculum tab, Curriculum block, Admission Type

Transfer Degree Code

Transfer Degrees recipient has earned

Prior College (SOAPCOL), Prior College and Degree tab, Degree Details, Degree

Scholarship Application Submit Date

Date on which recipient submitted a scholarship application

PASS View Scholarship Application, View Scholarship Application hyperlink, Date

Scholarship Application Deadline

Date by which scholarship application must be submitted

PASS Control, Admissions and Scholarship Requirements section, Scholarship Application Deadline

Scholarship Application Priority

Date by which scholarship application must be submitted for priority consideration

PASS Control, Admissions and Scholarship Requirements section, Scholarship Application Deadline

Race

Recipient’s race

General Person Identification (SPAIDEN), Biographical tab, Race information block

Ethnicity

Recipient’s ethnicity

General Person Identification (SPAIDEN), Biographical tab, New Ethnicity

Gender

Recipient’s gender

General Person Identification (SPAIDEN), Biographical tab, Gender

Residency

Recipient’s residency

General Student (SGASTDN), Learner tab, General Learner block, Residence

Campus Housing

Indicates recipient has a housing contract on file

Fall Hours Required

Indicates the number of Fall semester hours required for disbursement

PASS Control, Other Requirements, Fall Enrolled Hours

Fall Hours Enrolled

Number of hours in which recipient is enrolled for Fall semester

Financial Aid Enrollment (ROAENRL),  Financial Aid Hours block, Adjusted column

 


If a Banner code and any other associated parameters are selected, the ‘List of Potential/Existing Recipients (determined by the award status selected) is displayed.  If no recipients are found, a message is displayed.  If recipients exist, the UNF ID column displays recipient IDs in a hyperlink format.  This allows the user to select an individual recipient to be processed.


If a Recipient ID is selected, the ‘Recipient Award Information’ list is displayed.  If the recipient has no awards, the award list table contains no information and the new award offer line is displayed.  If award(s) exist and match the key block award type selected, the award name will be displayed in hyperlink format to allow selection for update.

 

These are the fields that are displayed on the screen and are included on the Excel export.


List of Potential/Existing Recipients *

Banner Code *

Banner code selected in the key block

Recipient Award Information **

UNF ID**

Recipient ID selected in the key block

General Person Identification (SPAIDEN), Current Identification tab, ID

Name **

Recipient’s name displayed in last name, first name format for the UNF ID selected in the key block

General Person Identification (SPAIDEN), Current Identification tab, Name fields

Admission Application Term**

Indicates the term for which the recipient has been admitted 

General Student (SGASTDN), Learner tab, New Term field

Columns Displayed on list

UNF ID*

UNF ID for the recipient is provided in hyperlink format.  Selecting the hyperlink will open an update block so that a single recipient can be processed

General Person (SPAIDEN), Current Identification tab, ID

Name*

Recipient’s name displayed in last name, first name format

General Person (SPAIDEN), Current Identification tab, Person block, Name fields

Application Term*

Indicates the term for which the recipient has been admitted

General Student (SGASTDN), Learner tab, New Term field

Award Name**

Existing award for recipient selected.  If the award is the same award type as the key block award type, it will be displayed with a hyperlink.  Selecting the hyperlink will open an update block so that a single recipient can be processed. The awards are displayed in alphabetical order by award name

PASS Control, Title

Annual Amount

If awarded, the amount is retrieved from Banner

  • Scholarship award – Award Maintenance (RPAAWRD), Award Maintenance tab, Amounts tab, Offered column
  • Exemption award – Exemption Person Authorization (TSAEXPP), Maximum Amount
  • Other Resource award – Resource Maintenance form (RPAARSC), Other Resources block, Estimated Amount
 

Award Status

Current award status of the award listed or selected retrieved from the recipient’s PASS award review record

PASS Award Review, Initial Award block, Status

Upgrade

If the key block award type is ‘Scholarship’, the column is displayed. Indicates to which scholarship the Banner Code or Award Name was upgraded.

PASS Award Review, Initial Award block, Upgrade

Unmet Need

Displays the amount of unmet need for the recipient

Award Maintenance (RPAAWRD), Award Maintenance tab, Summary tab, Unmet Need

Recalculated Unmet Need

Displays the recalculated unmet need for the recipient.  The amount is calculated at the time of the query

Formula = Unmet need + College Work Study (CWS) amount + Excess EFC amount + Loans that reduce need

National Merit

Displays the national merit value(s), if any, for the recipient.  Default is blank

Institutional Reporting Requirements (SGAUSDF), Institutional Reporting Elements block, Element 8 is ‘AAMC’,’AAMF’, or ‘AAMS’

High School GPA

Displays the High School GPA.  If Banner code is selected and the PASS Control recipient type is blank or FTIC, the list is sorted in descending order by HS GPA.

High School Transcript, Admission GPA

If Admission GPA is 0, then High School Transcript, Transcript GPA

Transfer GPA

Displays the transfer GPA, if it exists, for the recipient

Term Sequence Course History (SHATERM), Current Standing tab, Transfer row, GPA column

Foundation Scholarship

Indicates recipient has a foundation scholarship offer.   Banner codes for awards not loaded to Award Maintenance (RPAAWRD) will be displayed

Scholarship Management System, Student Awards, Loaded into Banner not checked

Other Aid

Displays Banner codes for all other aid (except exemptions/contracts/other resources) awarded to the recipient

Total Resource Amount

Displays the total amount of other resources awarded to the recipient

Resource Maintenance (RPAARSC),Summary block, Resource field

Exemptions

Displays ‘Y’ if the recipient has any exemption awards

Exemption Person Authorization (TSAEXPP), Exemption Code, Term, student list

Contracts

Displays ‘Y’ if the recipient has any contract awards and the award is not excluded from the need calculation

Data is entered on the Contract Authorization (TSACONT), Person Authorization Window

Other Resources

Displays Other Resource banner codes if awarded to the recipient

Resource Maintenance (RPAARSC), Other Resources block.

View Scholarship Application

Displays a hyperlink labeled ‘View’ if the recipient has submitted a scholarship application for aid year. Selecting the hyperlink will open a view only image of the questions asked and answers provided.  There will also be a link to any uploaded documents attached

 

PASS View Scholarship Application

 

 

 

* Items marked with * will be displayed if a Banner Code is selected in the key block.

** Items marked with ** will be displayed if a Recipient ID is selected in the key block.

 

If the hyperlink is selected from the first column of the list, an Update Recipient block will be opened.  The following fields are displayed and any action, if needed, is explained.

UNF ID

Display of recipient ID selected in the key block or in the recipient/award list

General Person Identification (SPAIDEN), Current Identification tab, ID

Name

Display of recipient’s name in last name, first name format

General Person (SPAIDEN), Current Identification tab, Person block, Name fields

Award Status

Display of current award status of the award listed or selected

PASS Award Review, Initial Award block, Status

Send Letter

Indicates if a communication is to be sent.  The default ‘blank’ indicates ‘Yes’

Banner Code

Display of the Banner Code and title of award combined into one field

PASS Control,  Banner Code and Title

Annual Amount

Display of annual amount of award

PASS Control, Annual Amount

Change Status

Status selected to update the current award status.  The change status cannot be the same as the award status.  The status selection includes:

  • Offer
  • Accept
  • Cancel
 

 

Intended Audience/Users Financial Aid scholarship coordinator


Pass – Award Review

As part of the Financial Aid Processing and Selection System (PASS), individual recipients can be reviewed by users with approved access.

 

UNF ID is required.  Status can be used to filter the awards based on the current award status.

 

Once the ID is selected, a list of awards for the recipient is displayed.  The following fields are displayed for each award based on the recipient’s award review record.

 

Fund Code

Banner code designated for the award

Award Name

Name of the award

PASS Control, Title

Initial Aid Year

Indicates the first aid year in which the award was received

Sequence

Indicates the sequence number for the award in the recipient’s record.  The field is displayed as a hyperlink if the user has maintenance access.  If selected, user can enter an Appeal Decision, Extension Date or add Comments

Award Type

Indicates the award type assigned to the award

Amount

Indicates the annual amount of the award

Comments

Displays any general comments, if any exist

Expiration Term

Indicates the last term in which the award can be disbursed

PASS Control, Expiration Years (added to initial aid year to determine expiration term).

Status

Indicates the current award status

Offer Date

Indicates the date on which the award was offered

Accept Date

Indicates the date on which the award was accepted

Cancel Date

Indicates the date on which the award was cancelled

Extension Date

Indicates the last date on which an award acceptance can be received

Upgrade

Indicates if a scholarship award was upgraded to another scholarship award

Renewal UNF GPA

Indicates the required renewal UNF GPA

PASS Control, Cumulative Institutional GPA

Yearly Renewal Hours

Indicates the required renewal yearly for renewal

PASS Control, Yearly Earned Hours

Fall Disbursement Hours

Indicates the number of fall term enrolled hours required for the award to disburse

PASS Control, Fall Enrolled Hours

Spring Disbursement Hours

Indicates the number of spring term enrolled hours required for the award to disburse

PASS Control, Spring Enrolled Hours

Ineligible Term

Indicates the term in which the recipient no longer met the renewal requirements to continue to receive the award

Appeal Decision

Indicates the final decision (Approve, Deny) or the appeal status (Pending, Submitted)

Appeal Decision Date

Indicates the date on which the Appeal Decision was last updated

Appeal Comments

Displays comments, if any, entered as part of the appeal process

 

Intended Audience/Users Financial Aid scholarship coordinator and staff

Pass – View Scholarship Application

As part of the Financial Aid Processing and Selection System (PASS), staff need to be able to view an applicant’s Scholarship Application.

 

Either a Term or UNF ID must be selected. Select the Submit button to display a list of applicants or applications.  The list includes the following fields:

 

UNF ID

Display of UNF ID selected in the key block or in the applicant list

General Person Identification (SPAIDEN), Current Identification tab, ID

Name

Display of applicant’s name in last name, first name format

General Person (SPAIDEN), Current Identification tab, Person block, Name fields

Term

Selected in the key block

Date

Indicates the date the scholarship application was submitted

PASS Scholarship application record, Activity Date

View Scholarship Application

Hyperlink to display the scholarship application and documents submitted

 

When the View Scholarship Application hyperlink is selected, another browser window opens to display the scholarship application and answers submitted by the applicant.  Also available are hyperlinks to view the required supporting documents that were submitted.

 

Intended Audience/Users UNF and Financial Aid Staff with approved access

 


 

Financial Aid Reports

As part of the Financial Aid Processing and Selection System (PASS), reports are provided to retrieve information to maintain awards or provide statistical data regarding the awards processed.  Each report can be exported to Excel for further review. Users must have appropriate security access to view these reports.

 

Award Status Report

The award status report provides a list of all recipients awarded for the Aid Year, Award type and either Category or Banner Code selected.  Optional filters available are Student Type and First Aid Year.  The following columns are included on the Excel export.

Student ID **

General Person Identification (SPAIDEN), Current Identification tab, ID

First Name **

General Person Identification (SPAIDEN), Current Identification tab, First Name

Last Name **

General Person Identification (SPAIDEN), Current Identification tab, Last Name

MI

General Person Identification (SPAIDEN), Current Identification tab, Middle Name

DOB

General Person Identification (SPAIDEN), Biographical tab, Birth Date

Sex

General Person Identification (SPAIDEN), Biographical tab, Gender

Race

General Person Identification (SPAIDEN), Biographical tab, Race

Legacy

General Person Identification (SPAIDEN), Biographical tab, Legacy

Athletic Ind

Athletic Compliance (SGASPRT), active record for the term

Confidential

General Person Identification (SPAIDEN), Biographical tab, Confidential

Deceased

General Person Identification (SPAIDEN), Biographical tab, Deceased Indicator

Awards offered (PASS) **

PASS Award Review, Record for each award

Awards offered (SMS)

Scholarship Management System, Student - Awards, Award Information block, Loaded into Banner not checked

Offer date **

  • Scholarship award – Award Maintenance (RPAAWRD) record – Offer date not displayed on form
  • Exemption award – Exemption Person Authorization (TSAEXPP), Delete box is blank, Activity Date (last date updated)
  • Other Resource award – Resource Maintenance (RPAARSC), Other Resources block, Activity date not displayed on form
 

Accept date **

  • Scholarship award – Award Maintenance (RPAAWRD) record – date not displayed
  • Exemption award – Exemption Person Authorization (TSAEXPP), Delete box is blank, Activity Date (last date updated)
  • Other Resource award – Resource Maintenance (RPAARSC), Other Resources block, Activity Date not displayed on form
 

Cancel date **

  • Scholarship award – Award Maintenance (RPAAWRD) record – date not displayed on form
  • Exemption award – Exemption Person Authorization (TSAEXPP), Delete box = D, Activity Date (last date updated)  
  • Other Resource award – PASS Award Review, Cancel Date.  Cancelled awards are deleted from Resource Maintenance (RPAARSC)
 

Initial Aid Year **

First year recipient received the award

 

PASS Award Review, Initial Aid Year. If the PASS Award Review record  does not exist,

  • Scholarship award - Award Maintenance (RPAAWRD) record, Minimum Aid Year
  • Exemption award - Exemption Person Authorization (TSAEXPP) record, Minimum Term to get Aid Year
  • Other Resource award - Resource Maintenance (RPAARSC) record, Minimum Aid Year
 

Initial Offer date

PASS Award Review, Initial Award section, Offer Date.  If PASS Award Review record does not exist,

  • Scholarship award - Award Maintenance (RPAAWRD) record, Offer Date for minimum Aid Year
  • Exemption award - Exemption Person Authorization (TSAEXPP) record, Activity Date for minimum Term to get Aid Year
  • Other Resource award - Resource Maintenance (RPAARSC) record, Other Resources Activity Date for Minimum Aid Year
 

Initial Accept date

PASS Award Review, Initial Award section, Accept Date. If PASS Award Review record does not exist,

  • Scholarship award - Award Maintenance (RPAAWRD) record, Accept Date for minimum Aid Year
  • Exemption award - Exemption Person Authorization (TSAEXPP) record, Activity Date for minimum Term to get Aid Year
  • Other Resource award - Resource Maintenance (RPAARSC) record, Other Resources Activity Date for Minimum Aid Year
 

Initial Cancel date

PASS Award Review, Initial Award section, Cancel Date. If PASS Award Review record does not exist,

  • Scholarship award - Award Maintenance (RPAAWRD) record, Cancel Date for minimum Aid Year
  • Exemption award - Exemption Person (TSAEXPP) record, Authorization Activity Date for minimum Term to get Aid Year where Delete Indicator is ‘D’
  • Other Resource award - Resource Maintenance (RPAARSC) – if award is cancelled, it is deleted from RPAARSC
 

Upgrade

PASS Award Review, Initial Award section, Upgrade

Amount **

  • Scholarship award - Award Maintenance (RPAAWRD), Fund Awards, Offered Amount
  • Exemption award - Exemption Person Authorization (TSAEXPP),  Sum(Maximum Amount) for Fall and Spring terms
  • Other Resource award - Resource Maintenance (RPAARSC), Other Resources sum(Estimated Amounts) or sum(Actual Amount)
 

Expiration

PASS Award Review, Initial Award section, Expiration Term

HS GPA

High School Information (SOAHSCH), High School Details tab, GPA

Best Test

Test that has the highest score regardless of which test (SAT, ACT) was taken

Test Score Information (SOATEST), Test Code value is calculated using scores in A01-A04, S01 – S02, and S11 – S12

Test Used

Test that is used for UNF entering student profile

Test Score Information (SOATEST), Test Code = 'TUIG', Test Score is 'A' for ACT and 'S' for SAT

Best SAT

Both SAT and revised SAT scores are reviewed and the highest score is determined.

Test Score Information (SOATEST), Test Score, best SAT score, calculated using scores S01 – S02 and S11 – S12

Best ACT

Test Score Information (SOATEST), Test Score, best ACT score, calculated using scores A01 – A04

Transfer GPA

Term Sequence Course History (SHATERM), Transfer row, GPA column

App Term **

Admissions Application (SAAADMS), Application tab, Entry Term

App Date

Admissions Application (SAAADMS), Application tab, Application Date

App Decision **

Admissions Decision (SAADCRV), Application Decision tab, Decision Code

App Decision Date

Admissions Decision (SAADCRV), Application Decision tab, Decision Date

Honors

Student Institutional Reporting Requirements (SGAUSDF), Element 1 is 'NAUY'

National Merit

Student Institutional Reporting Requirements (SGAUSDF), Element 8 = 'AAMC', 'AAMF', 'AAMS'

Take Stock

Applicant Non Year User-Defined Data (ROANYUD), Field 81

Student Type **

General Student (SGASTDN), Learner tab, Student Type. If SGASTDN does not exist, Admissions Application (SAAADMS), Application tab, Student Type

Admit Type

General Student (SGASTDN), Curricula tab, Curriculum tab, Admission Type. If SGASTDN does not exist,

Admissions Application (SAAADMS), Application tab, Admission Type

Student Residency

General Student (SGASTDN), Learner tab, Residence. If SGASTDN does not exist, Admissions Application (SAAADMS), Application tab, Residence

UNF College

General Student (SGASTDN), Curriculum tab, College. If SGASTDN does not exist, Admissions Application (SAAADMS), Curriculum tab, College

UNF Dept

General Student (SGASTDN), Curriculum tab, Field of Study tab, Department. If SGASTDN does not exist,

 Admissions Application (SAAADMS), Curriculum tab, Field of Study tab, Department

UNF Major

General Student (SGASTDN), Curriculum tab, Field of Study tab, Major. If SGASTDN does not exist,

Admissions Application (SAAADMS), Curriculum tab, Field of Study tab, Major

HS Code

High School Information (SOAHSCH), High School Details tab, High School

HS Name

High School Information (SOAHSCH), High School Details tab, High School

HS County

High School Information (SOAHSCH), High School Address tab, County

HS Grad Date

High School Information (SOAHSCH), High School Details tab, Graduation Date

College Cr Hrs Earned In HS

Transfer Course Information (SHATRNS), Transfer Course Detail, Hours

AA Degree Earned in HS

Prior College (SOAPCOL), Prior College and Degree tab, Degree Details block, Degree, where Degree Date < High School Information (SOAHSCH), High School Details tab, Graduation Date

Transfer Credits Earned

Term Sequence Course History  (SHATERM), Transfer row, Earned Hours column

Transfer Degree Earned

Prior College (SOAPCOL), Prior College and Degree tab, Degree Details block, Degree

Transfer Degree School

Prior College (SOAPCOL), Prior College and Degree tab, Prior College block, Prior College

Orientation Date

Banner Self-Service, Student Information, Orientation Registration, Session Date and Time

Fall Total Hours Registered

Student Course Registration (SFAREGS), Course Information block, Credit Hours, Fall Term for Aid Year

Fall Total Hours Earned

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information tab, Earned Hours column

Fall award disbursement amount

Award Maintenance (RPAAWRD), Award Schedule, Paid amount for Fall Term of Aid Year

Spring Total Hours Registered

Student Course Registration (SFAREGS), Credit Hours, Spring Term for Aid Year

Spring Total Hours Earned

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information, Earned Hours column

Spring award disbursement amount

Award Maintenance (RPAAWRD), Award Schedule, Paid amount for Spring Term of Aid Year

Summer Total Hours Registered

Student Course Registration (SFAREGS), Credit Hours, Spring Term for Aid Year

Summer Total Hours Earned

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information, Earned Hours column

Aid Year

Selected in report key block

Have FAFSA

Indicates the recipient has a FAFSA (does not check rejected, not rejected)

Need Analysis (RNANAYY), Number of Applications is greater than 0

FAFSA Date

Need Analysis (RNANAYY), Information Release tab, Date Application Completed

Students EFC

Award Maintenance (RPAAWRD), Summary, FM Row, EFC Column

Pell Eligible

Award Maintenance (RPAAWRD), Award Maintenance tab, Fund Awards block, Fund = 1000

Selected for Verification

Need Analysis Result (RNARSYY), Verification is 1

Verification Status

Need Analysis Result (RNARSYY), Verification Complete

Total Financial Aid Offered for Aid Year

  • Award Maintenance (RPAAWRD), Amounts, Offered
  • Exemption Person Authorization (TSAEXPP), Maximum Amount
  • Resource Maintenance (RPAARSC) Other Resources Estimated Amount
  • Contract Authorization (TSACONT), Person Assignment Window, Maximum Amount
 

Geo-Market

Geographic Regions/Division by ID (GOAPGEO), Region

HS Geo-Market

Source/Background Institution Geographic (GOASGEO), Source/Background Institution Geographic Assignments block, Region for recipient’s High School from High School Information (SOAHSCH)

UNF Email

General Person Identification (SPAIDEN), E-mail tab, E-mail Type is ‘U’, E-mail Address

Alternate Email

General Person Identification (SPAIDEN), E-mail tab, E-mail Type is ‘A’,  E-mail Address

Home Phone

General Person Identification (SPAIDEN), Telephone tab, Telephone Type is Home, Area Code and Phone Number

Mailing Address Street

General Person Identification (SPAIDEN), Address tab, Street Line 1 where Address Type is MA

Mailing Address City

General Person Identification (SPAIDEN), Address tab, City where Address Type is MA

Mailing Address State

General Person Identification (SPAIDEN), Address tab, State or Province where Address Type is MA

Mailing Address County

General Person Identification (SPAIDEN), Address tab, County where Address Type is MA

Mailing Address Zip

General Person Identification (SPAIDEN), Address tab, Zip or Postal Code where Address Type is MA

Mailing Address Nation

General Person Identification (SPAIDEN), Address tab, Nation where Address Type is MA

Pres Research Applicant

Applicant Non Year User-Defined Data (ROANYUD), Field 83

Pres Research Offered

Applicant Non Year User-Defined Data (ROANYUD), Field 84

Pres Research Accepted

Applicant Non Year User-Defined Data (ROANYUD), Field 85

Pres Research Cancelled

Applicant Non Year User-Defined Data (ROANYUD), Field 86

Comments

PASS Award Review, Award Information section, Comments

** Items marked with ** are displayed on the Award Status Report screen.

 

Intended Audience/Users Financial Aid scholarship coordinator and staff


 

Cancel Report

The cancel report will provide a list of recipients whose 1) award is cancelled, 2) whose award offer date is greater than 30 days from the offer letter print date with no accept date or 3) whose admissions acceptance was cancelled seven (7) days prior to the date of the report run. The following columns are included on the Excel export.

 

Student ID **

General Person Identification (SPAIDEN), Current Identification tab, ID

Last Name **

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name **

General Person Identification (SPAIDEN), Current Identification tab, First Name

Award Type

PASS  Award Review, Award Information section, Award Type

Sequence

PASS Award Review,  Award Information section, Sequence Number

Banner Code **

PASS Award Review, Award Information section, Fund Code

Title **

PASS Control, Title

Amount **

PASS Award Review, Award Information section, Amount

Aid Year **

Selected in report key block

Admission Decision

Admissions Decision (SAADCRV), Application Decision tab, Decision Code

Admission Decision Date **

Admissions Decision (SAADCRV), Application Decision tab, Decision Date

Award Status **

PASS Award Review, Initial Award section, Status

Award Status Date **

PASS Award Review, Initial Award Section, Date for Award Status

Cancel Reason

Mail Query (GUIMAIL), System = S, Letter = AS-CANCEL-L, Plan is PSNR (No Response), PSAP (Admission Cancel), PSUP (Upgrade Award), PSAD (Administrative Cancel)

Print Date

Mail Query (GUIMAIL), Printed

Request Date

Mail Query (GUIMAIL), Initiated

Extension Date **

PASS Award Review, Initial Award section, Extension Date

 

** Items marked with ** are displayed on the Cancel Report screen.

 

Intended Audience/Users Financial Aid scholarship coordinator and staff

 

Discrepancy Report

The discrepancy report will provide a list of recipients whose award 1) is posted in Banner, but is not in the PASS system, 2) an amount is different between Banner and the PASS system, or 3) the award status is different between Banner and the PASS system.  The following columns are included on the Excel export and are displayed on the screen.

 

Student ID

General Person Identification (SPAIDEN), Current Identification tab, ID

Last Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name

General Person Identification (SPAIDEN), Current Identification tab, First Name

Banner Code

If selected, Banner code from report key block; otherwise

PASS Award Review, Fund Code

Title

PASS Control, Title

Banner Amount

  • Scholarship award - Award Maintenance (RPAAWRD), Amounts tab, value based on Funds Award block Status
  • Exemption award - Exemption Person Authorization (TSAEXPP ) Maximum Amount 
  • Other Resource award - Resource Maintenance (RPAARSC), Other Resources Amounts
 

PASS Amount

PASS Award Review, Amount

Banner Status

  • Scholarship award - Award Maintenance (RPAAWRD), Fund Awards block, Status
  • Exemption award - Exemption Person Authorization (TSAEXPP), Delete checkbox - if blank, PASS Award Review status should be Offer or Accept. If ‘D’, PASS Award Review status should be Cancel 
  • Other Resource award - Resource Maintenance (RPAARSC), Other Resources block, Amounts.  If estimated only, PASS Award Review status should be ‘Offer’; if estimated and actual; PASS Award Review status should be ‘Accept’.  If award does not exist, PASS Award Review status should be ‘Cancel’.
 

PASS Status

PASS Award Review Screen, Initial Award section, Status

 Aid Year

Aid Year selected in report key block

Processor ID

  • Scholarship award – Award Maintenance (RPAAWRD) record, User ID not displayed on form
  • Exemption award – Exemption Person Authorization (TSAEXPP) record, User ID not displayed on form
  • Other Resource award – Resource Maintenance (RPAARSC) record, User ID not displayed on form
 

Processor Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name and First Name

Intended Audience/Users Financial Aid scholarship coordinator and staff

 

 

Inactive After Renewal

The Inactive After Renewal report provides a list of recipients who have received an award through the renewal process for the selected Aid Year but have since become inactive.  The following columns are included on the Excel export and displayed on the report screen.

 

Student ID

SPAIDEN General Person Identification, Current Identification tab, ID

Last Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name

General Person Identification (SPAIDEN), Current Identification tab, First Name

Banner Code

PASS Award Review, Award Information section,  Fund Code

Title

PASS Control, Title

Banner Amount

  • Scholarship - Award Maintenance (RPAAWRD), Amounts tab, value based on Funds Award block Status
  • Exemption - Exemption Person Authorization (TSAEXPP ) Maximum Amount 
  • Other Resource - Resource Maintenance (RPAARSC), Other Resources Amounts
 

PASS Amount

PASS Award Review,  Amount

Banner Status

  • Scholarship award - Award Maintenance (RPAAWRD), Fund Awards block, Status
  • Exemption award - Exemption Person Authorization (TSAEXPP), Delete checkbox - if blank, PASS Award Review status should be Offer or Accept. If 'D', PASS Award Review status should be Cancel 
  • Other Resource award - Resource Maintenance (RPAARSC), Other Resources block, Amounts.  If estimated only, PASS Award Review status should be ‘Offer’; if estimated and actual; PASS Award Review should be ‘Accept’.  If award does not exist, PASS Award Review status should be ‘Cancel’.
 

PASS Status

PASS Award Review, Initial Award section, Status

 Aid Year

Aid Year selected in report key block

Processor ID

  • Scholarship award - Award Maintenance (RPAAWRD) record, User ID not displayed on form
  • Exemption award - Exemption Person Authorization (TSAEXPP) record, User ID not displayed on form
  • Other Resource award - Resource Maintenance (RPAARSC) record, User ID not displayed on form
 

Processor Name

General Person Identification (SPAIDEN), Current Identification tab, Name fields

Intended Audience/Users Financial Aid scholarship coordinator and staff

 

Jacksonville Commitment

The Jacksonville Commitment Report provides a list of recipients who have been offered the Jacksonville Commitment scholarship.  The following columns are included on the Excel export and displayed on the report screen.

Student ID

General Person Identification (SPAIDEN), Current Identification tab, ID

Last Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name

General Person Identification (SPAIDEN), Current Identification tab, First Name

Aid Year

If selected, Aid Year in report key block

Global Institution Financial Aid Options (ROAINST), Aid Year

Initial Aid Year

If selected, First Aid Year in report key block

PASS Award Review, Initial Award section, Initial Aid Year

Amount

Award Maintenance (RPAAWRD), Amounts tab, Offered or Accepted Amount

Expiration Term

PASS Award Review, Initial Award section, Expiration Term

Offer Date

  • Scholarship award - Award Maintenance (RPAAWRD) record – Offer date not displayed on form
  • Exemption award – Exemption Person Authorization (TSAEXPP), Delete box is blank, Activity Date (last date updated)
  • Other Resource award - Resource Maintenance (RPAARSC), Other Resources block, Activity date not displayed on form
 

Accept Date

  • Scholarship award - Award Maintenance (RPAAWRD) record – date not displayed on form
  • Exemption award – Exemption Person Authorization (TSAEXPP), Delete box is blank, Activity Date (last date updated)
  • Other Resource award - Resource Maintenance (RPAARSC), Other Resources block, Activity Date not displayed on form
 

Cancel Date

  • Scholarship award - Award Maintenance (RPAAWRD) record – date not displayed on form
  • Exemption award – Exemption Person Authorization (TSAEXPP), Delete box is ‘D’, Activity Date (last date updated)
  • Other Resource award – PASS Award Review – Cancel Date. Cancelled awards are deleted from Resource Maintenance (RPAARSC)
 

Take Stock

Applicant Non Year User-Defined Data (ROANYUD), Field 81

Admission Decision

Admissions Decision (SAADCRV), Application Decision tab, Decision Code

Selected for Verification Previous

Need Analysis Result (RNARSYY), Verification - previous aid year based on term used in ‘selected for verification’

Selected for Verification

Need Analysis Result (RNARSYY), Verification - current or future aid year

HS Admit GPA

High School Information (SOAHSCH), High School Details tab, GPA

SAT

Both SAT and revised SAT scores are reviewed and the highest score is determined

Test Score Information (SOATEST), Test Score, best SAT score, calculated using scores S01 – S02 and S11 – S12

ACT

Test Score Information (SOATEST), Test Score, best ACT score, calculated using scores A01 – A04

HS Name

High School Information (SOAHSCH), High School Details tab, High School

HS County

High School Information (SOAHSCH), High School Address tab, County

Comments

PASS Award Review, Award Information section, Comments

Intended Audience/Users Financial Aid scholarship coordinator and staff


Multiple Awards Report

The Multiple Awards Report provides a list of recipients who have multiple award offers or accepts and not cancelled for the selected Aid Year within the PASS system.

 

Student ID

General Person Identification (SPAIDEN), Current Identification tab, ID

Last Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name

General Person Identification (SPAIDEN), Current Identification tab, First Name

Banner Code

Award Code

PASS Award Review, Award Information section, Banner Code

Title

Award Name

PASS Control, Title

PASS Amount

Award amount

PASS Award Review, Award Information section, Amount

Aid Year

Aid Year selected in key block

Global Institution Financial Aid Options (ROAINST), Aid Year

PASS Offers

List of any PASS awards which have not been cancelled

PASS Award Review Screen

SMS Offers

Scholarship Management System awards which have not been cancelled in SMS

Scholarship Management System, Student - Awards, Award Information block, Loaded into Banner not checked

SMS in Banner

Scholarship Management System awards which have not been cancelled in Banner

Scholarship Management System, Student - Awards, Award Information block, Loaded into Banner is checked

 

Intended Audience/Users Financial Aid scholarship coordinator and staff


 

Presidential Research Report

The Presidential Research Report provides a list of recipients with data entered on the Applicant Non Year User-Defined Data form (ROANYUD) fields 83 to 88.  The following columns are included in the Excel export and are displayed in the listing.

Student ID

General Person Identification (SPAIDEN), Current Identification tab, ID

Last Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name

General Person Identification (SPAIDEN), Current Identification tab, First Name

Major

General Student (SGASTDN), Curricula tab, Field of Study tab, Field of Study block, Type is Major

Applicant

Applicant Non Year User-Defined Data (ROANYUD), Field 83

Offer Date

Applicant Non Year User-Defined Data (ROANYUD), Field 84

Accept Date

Applicant Non Year User-Defined Data (ROANYUD), Field 85

Cancel Date

Applicant Non Year User-Defined Data (ROANYUD), Field 86

Expiration Term

Applicant Non Year User-Defined Data (ROANYUD), Field 87

Ineligible Term

Applicant Non Year User-Defined Data (ROANYUD), Field 88

Admission Decision

Admissions Decision (SAADCRV), Application Decision tab, Decision Code

Presidential Tier

Award Review Record, Category is Presidential

PASS Control, Category

HS Admit GPA

High School GPA used for admission to UNF

High School Information (SOAHSCH), High School Details tab, GPA

SAT

Test Score Information (SOATEST), Test Score, best SAT score, calculated using scores S01 – S02 and S11 – S12

ACT

Test Score Information (SOATEST), Test Score, best ACT score, calculated using scores A01 – A04

Fall Earned Hours

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information tab, Earned Hours column

Spring Earned Hours

Term Sequence Course History (SHATERM), Term GPA and Course Detail Information tab, Earned Hours column

UNF GPA

Term Sequence Course History (SHATERM), Current Standing tab, Current Standing block, Institution row, GPA column

Intended Audience/Users Financial Aid scholarship coordinator and staff


 

Profile Report

The Profile report provides a summary of various data elements for recipients who meet the selected criteria.  All of the values reported are determined by the selections made in the Key Block.  To be included in the report, the recipient must have a PASS Award Review record.


 

Aid Year

Selected in key block

Date Run

Current Date

Banner Code/Category -

Selected in key block

Student Type

Selected in key block

STEM

Number of recipients who have a STEM (Science, Technology, Engineering, Math) major

General Student (SGASTDN), Curriculum tab, Field of Study tab, Major  OR

Admissions Application (SAAADMS), Curriculum tab, Field of Study tab, Major

Honors Accepted

Number of recipients who were accepted into the Honors program

Student Institutional Reporting Requirements (SGAUSDF), Element 1 = ‘NAUY’

Fall Registration

Number of recipients with active Fall registration

Student Course Registration (SFAREGS), Registration tab, Course Information block, courses where Status is registered and the recipient exists in Award Review.

Number of No FAFSA

Number of recipients who do not have a FAFSA on file for the following criteria:

  • Need Analysis Result (RNANAYY), Key block, no record exists
  • Award Review, Initial Award section, Status is not ‘Cancel’
  • Admissions Decision (SAADCRV), Application Decision tab, Institution Acceptance box is checked.
 

Amount for No FAFSA

Total dollar amount of No FAFSA recipient awards for the following criteria:

  • Award Maintenance (RPAAWRD), Award Maintenance tab, Fund Awards block, Amounts tab, sum of Offered amounts
  • Need Analysis Result (RNANAYY), Key block, no record exists
  • Award Review, Initial Award section, Status is not ‘Cancel’
  • Admissions Decision (SAADCRV), Application Decision tab, Institution Acceptance box is checked.
 

Admission Decision Type

Data being reported is based on Admissions Decision (SAADCRV), Application Decision tab, Decision Data block, Decision Code and Institution Acceptance check box

 

Overall Offered/Accepted

Overall Offered/Accepted: parameter criteria whose Admission Decision is Institution Acceptance and Award Review, Initial Award section, Status is NOT Cancel

Confirmed Offered/Accepted

Confirmed Offered/Accepted: parameter criteria whose Admission Decision is Admit Confirmed (AC) and Award Review, Initial Award section, Status is NOT Cancel

Non-Confirmed Offered/Accepted

Non-Confirmed Offered/Accepted: parameter criteria whose Admission Decision is Institution Acceptance and NOT Admit Confirmed (AC) and Award Review, Initial Award section, Status is NOT Cancel

% Confirmed Offered/Accepted Offers:

Cancelled: parameter criteria whose Admission Decision is Cancel and Award Review, Initial Award section, Status is Cancel

 

For each of the above Admission Decision Types:

HS GPA

 

High School Information (SOAHSCH), High School Details tab, GPA (average GPA = sum of GPA/count(recipients))

SAT

Test Score Information (SOATEST), Test Score, description starts with SAT (average SAT = sum of Best of SAT/count(recipients))

ACT

Test Score Information (SOATEST), Test Score, description starts with ACT (average ACT = sum of Best of ACT/count(recipients))

Transfer GPA

Term Sequence Course History (SHATERM), Current Standing, Transfer: GPA (average GPA = sum of GPA/count(recipients))

 

 

% Confirmed Offered/Accepted Offers

Admissions Decision (SAADCRV), Application Decision tab

count recipients where Admission Decision is Admit Confirmed (AC)/count recipients where Admission Decision is Institution Acceptance for parameter criteria and Award Review, Initial Award section, Status is NOT Cancel

 

Admission Decision Type

Data being reported is based on Admissions Decision (SAADCRV), Application Decision tab, Decision Data block, Decision Code and Institution Acceptance check box

 

Offered Non-Confirmed

Offered Non-Confirmed: parameter criteria whose Admission Decision is Institution Acceptance and NOT Admit Confirmed (AC) and Award Review, Initial Award section, Status is Offer

Offered Confirmed

Offered Confirmed: parameter criteria whose Admission Decision is Admit Confirmed (AC) and Award Review, Initial Award section, Status is Offer

Accepted Non-Confirmed

Accepted Non-Confirmed: parameter criteria whose Admission Decision is Institution Acceptance and NOT Admit Confirmed (AC) and Award Review, Initial Award section, Status is Accept

Accepted Confirmed

Accepted Confirmed: parameter criteria whose Admission Decision is Admit Confirmed (AC) and Award Review, Initial Award section, Status is Accept

Total Offered/Accepted Non-Confirmed

Total Offered/Accepted Non-Confirmed: parameter criteria whose Admission Decision is Institution Acceptance and NOT Admit Confirmed (AC) and Award Review, Initial Award section, Status is Offer or Accept

Total Offered/Accepted Confirmed

Total Offered/Accepted Confirmed: parameter criteria whose Admission Decision is Admit Confirmed (AC) and Award Review, Initial Award section, Status is Offer or Accept

Total Offered/Accepted Overall

Total Offered/Accepted Overall: parameter criteria whose Admission Decision is Institution Acceptance and Award Review, Initial Award section, Status is Offer or Accept

 

For each of the above Admission Decision Types:

Number

Admissions Decision (SAADCRV), Application Decision tab, Decision (count recipients)

Amount

Award Review, Initial Award section, Amount (sum Amount for recipients)

 

Admission Decision Type

Data being reported is based on Admissions Decision (SAADCRV), Application Decision tab, Decision Data block, Decision Code and Institution Acceptance check box

Cancelled No Response

Cancelled No Response: parameter criteria whose Admission Decision is Institution Acceptance and Award Review, Initial Award section, Status is Cancel and Accept Date is blank

Cancelled Admission

Cancelled Admission: parameter criteria whose Admission Decision is Cancel and have an Award Review record

 

For each of the above Admission Decision Types:

Number

Admissions Decision (SAADCRV), Application Decision tab (count recipients)

Amount

Award Review, Award Information Section (sum Amount for recipients)

 

Admission Decision Type

Data being reported is based on Admissions Decision (SAADCRV), Application Decision tab, Decision Data block, Decision Code

 

Need Based Offered/Accepted

Need Based Offered/Accepted: parameter criteria whose Admission Decision is Institution Acceptance, Award Review, Initial Award section, Status is NOT Cancel and EFC (Expected Family Contribution) < 10,000

Confirmed Need Based Offered/Accepted

Confirmed Need Based Offered/Accepted: parameter criteria whose Admission Decision is Admit Confirmed (AC), Award Review, Initial Award section, Status is NOT Cancel and EFC < 10,000

Non-Confirmed Need Based Offered/Accepted

Non-Confirmed Need Based Offered/Accepted: parameter criteria whose Admission Decision is Institution Acceptance and NOT Admit Confirmed (AC), Award Review, Initial Award section, Status is NOT Cancel and EFC < 10,000

Non-Need Based Offered/Accepted

Non-Need Based Offered/Accepted: parameter criteria whose Admission Decision is Institution Acceptance, Award Review, Initial Award section, Status is NOT Cancel and EFC >= 10,00 OR does not exist on Need Analysis Result (RNARSYY) with current record = ‘Y’

Confirmed Non-Need Based Offered/Accepted

Confirmed Non-Need Based Offered/Accepted:  parameter criteria whose Admission Decision is Admit Confirmed (AC), Award Review, Initial Award section, Status is NOT Cancel and EFC >= 10,00 OR does not exist on Need Analysis Result (RNARSYY) with current record = ‘Y’

Non-Confirmed Non-Need Based Offered/Accepted

Non-Confirmed Non-Need Based Offered/Accepted: parameter criteria whose Admission is Institution Acceptance and NOT Admit Confirmed (AC), Award Review, Initial Award section, Status is NOT Cancel and EFC >= 10,000 OR does not exist on Need Analysis Result (RNARSYY) with current record = ‘Y’

 

For each of the above Admission Decision Types:

Number

Admissions Decision (SAADCRV), Application Decision tab (count recipients)

Amount

Award Review, Award Information, Amount (sum Amount for recipients)

 

 

 

 

Intended Audience/Users Financial Aid scholarship coordinator and staff


 

Take Stock Report

The Take Stock report provides a list of recipients with data entered on the Applicant Non Year User-Defined Data form (ROANYUD) field 81.

Student Id

General Person Identification (SPAIDEN), Current Identification tab, ID

Last Name

General Person Identification (SPAIDEN), Current Identification tab, Last Name

First Name

General Person Identification (SPAIDEN), Current Identification tab, First Name

High School

High School Information (SOAHSCH), High School Details tab, High School

Admission Decision

Application Decision – only displays if recipient was admitted during the aid year selected

Admissions Decision (SAADCRV), Application Decision tab, Decision Code

Application Term

Application Term – only displays if recipient was admitted during the aid year selected

Admissions Application (SAAADMS), Application tab, Entry Term

FAFSA

Indicates that the recipient has a FAFSA on file (does not check for rejected/not rejected status)

Need Analysis (RNANAYY), Number of Applications is greater than 0

Pell Eligible

Award Maintenance (RPAAWRD), Award Maintenance tab, Fund Awards block, Fund = 1000

Scholarship Application

PASS View Scholarship Application, View Scholarship Application hyperlink

Jacksonville Commitment Status (fund 4047)

PASS Award Review Screen, Initial Award, Status

PASS Offers

List of any PASS awards which have not been cancelled

PASS Award Review Screen

SMS Offers

Scholarship Management System awards which have not been cancelled in SMS

Scholarship Management System, Student - Awards, Award Information block, Loaded into Banner not checked

UNF GPA

Term Sequence Course History (SHATERM), Current Standing tab, Current Standing block, Institution row, GPA column

UNF Hours Earned

Term Sequence Course History (SHATERM), Current Standing tab, Current Standing block, Institution row, Earned Hours column

Transfer Hours Earned

Term Sequence Course History (SHATERM), Current Standing tab, Current Standing block, Transfer row, Earned Hours column

Intended Audience/Users Financial Aid scholarship coordinator and staff



 Student Services Menu

 

Scholarship Application

 

The Scholarship Application is open to First Time in College applicants (entering college for the first time), Transfer applicants, and Early Admit applicants who matriculated one year prior to the selection term. Current student, non-degree seeking applicants, post-baccalaureate applicants, and graduate applicants are not eligible to submit a Scholarship Application. 

 

Applicants who have an inactive admissions application (cancelled, denied, etc.) will no longer be eligible to submit a Scholarship Application.

 

Scholarship Applications can only be submitted as long as all deadlines for defined scholarships have not passed.  The deadlines are set on the PASS Control screen.