General Information and Requirements for Faculty-Led Study Abroad Programs

I. Waiver and Release Agreement for Faculty-Led Study Abroad Programs

 

This Waiver needs to be printed, completed and signed, and uploaded to the student's Faculty-Led Study Abroad Application in MyWings. If the student is under 18 years of age, the Waiver must be signed by the student's parent or guardian.

 

 Waiver and Release Agreement for Faculty-Led Study Abroad Program 

 

II. Participation Requirements for Faculty-Led Study Abroad Programs

Per UNF international travel policies, in order to participate in a UNF Faculty-Led Study Abroad Program, students must complete all of the following requirements within the time prescribed for the specific program:

 

a.  I agree to obtain all appropriate travel documents (e.g. passport, visa if required). 

 

b.  I agree to complete all required components of the Faculty-Led Study Abroad Application in myWings, including: 

i.  Upload a completed & signed Waiver and Release Agreement for Faculty-Led Study Abroad Programs to my application.

ii. Upload a clear copy of my signed passport to my application.

iii. Certify that I have watched the UNF Safety Abroad video in its entirety.

c.  I agree to attend all meetings/orientations required by my Faculty Leader and/or the International Center. 

  

d.  I agree that I will pay all required study abroad program costs according to the established payment schedule. 

  

e.  I agree that I will be a currently enrolled UNF student during the term of travel. 

  

f.  I agree that I will register for any required course(s) associated with the program and pay UNF tuition and fees by the required deadlines. 

  

g.  I agree that if I do not accomplish all of the above study abroad requirements, the Faculty Leader or the UNF International Center may cancel my participation in the program, drop me from any associated course(s), and exclude me from any travel with the program participants. 

 

 h. I further agree that the University may review my UNF student conduct history.  If such review results in a determination that my involvement in the proposed study abroad program might place either me or others at risk, my participation in the activity may be cancelled. 

III. Important Study Abroad Financial Information

a. Program Costs and Payment

i.  I agree that after the acceptance of my myWings Faculty-Led Study Abroad Application, study abroad program charges will be placed on my UNF student account, which are used to pay for study abroad program costs, including but not limited to transportation, lodging, excursions, insurance, & supplies.

 

ii.  I agree that study abroad program costs must be paid in addition to tuition & fees required for any associated course(s).

 

iii.  I agree that I will pay all required study abroad program costs according to the established payment schedule.

 

iv. I understand that the amounts and due dates of these study abroad program charges are determined in collaboration with non-UNF service providers (such as travel agencies, airlines & hotels) and that these amounts and due dates may not coincide with UNF scholarship or financial aid disbursement timelines.

 

v.  I agree that there will be no deferment of study abroad program costs or extension of due dates for pending/undisbursed scholarships or financial aid.

 

vi.  I understand that I may apply to a program after the payment deadlines, with acceptance contingent upon remaining spaces available. I also agree that if I am accepted to a program after a payment deadline, I am responsible to catch up on all payments to date within 2-5 business days.

 

vii.  I understand that late application to the program and/or late payments may result in study abroad costs being higher than those listed, and that I am responsible to pay those higher costs.

viii.  I agree to contact my Faculty Leader and the UNF International Center in a timely manner if I have questions or concerns about my study abroad program costs.

  

ix.  I agree to pay tuition, fees, study abroad program costs, and any other associated costsand fees according to the terms designated by UNF, the International Center, and/or the Faculty Leader. I understand that these costs and fees may be subject to increase:

1.  In the event that fees are raised for study abroad related services including but not limited to transportation, lodging and/or planned excursions, and/or

2. In the event of weakening of the U.S. dollar against the currency of the host country. 

x.  I agree that program funds are not transferable to any other person or program. 

b. Cancellation, Withdrawal, and Refunds

i.  I agree to the cancellation and refund policies as follows and accept the financial liabilities they specify. 

 

ii.  I agree that if no additional cancellation or refund policies are imposed by the College with which the program is associated, then once the first program charge has been placed on my account, the deadline to cancel my participation in the activity without financial penalty is 11:59pm on the due date of my first program charge.

 

iii. I agree that additional cancellation or refund policies may be imposed by the College with which the program is associated, and that those may supersede ii. above.

 

iv.  I agree that in order to cancel my participation in the program, I must inform both the Faculty Leader and the UNF International Center in writing via email.

 

v.  I agree that non-payment of a study abroad charge by the due date is not written confirmation of intent to cancel my participation in the program.

 

vi.  I agree that if I do not pay all appropriate course program costs and fees by the required due date(s), the International Center and/or Faculty Leader reserve the right to cancel my participation in the study abroad program.

 

vii.  In the event that my participation in the program is cancelled by me, the Faculty Leader or the UNF International Center for any reason:

1.  I agree that if I withdraw or am dropped from any associated course(s), tuition refunds will be made per UNF tuition refund policies.

2.  I agree that funds already spent or encumbered for study abroad services (airfare, lodging, excursions, etc.) are subject to the refund policy of the company providing the service.

3.  I agree that payments I have made which have already been spent or otherwise encumbered either for me individually or for the group as a whole, may not be refundable. I understand that this may include the majority or even totality of my payments.

4.  I agree that if I have overdue program charges on my account at the time of my cancellation, I may remain financially liable for part or the entirety of those charges, even after my participation in the activity has been cancelled.

5.  I agree that if I have been awarded any scholarships or financial aid which are dependent upon my participation in the program in order to disburse, these may be rescinded and as a result I may be liable for additional costs.

viii.  I agree that UNF reserves the right to cancel the program due to political, natural, technological, or other catastrophes beyond the control of the Faculty Leader or of UNF.

1.  In the event that the program is cancelled, I agree that payments I have made which have already been spent or otherwise encumbered, either for me individually or for the group as a whole, may not be refundable. I understand that this may include the majority or even totality of my payments.

 

2.  I agree that funds already spent or encumbered for study abroad services (airfare, lodging, excursions, etc.) are subject to the refund policy of the company providing the service. 

 IV. Emergency Reserve Fund

The University of North Florida has established an Emergency Reserve Fund (ERF) supported by a portion of the program costs that are charged to each student participating in a UNF Faculty-Led activity abroad. This portion of the program costs is non-refundable.

 

While the ERF is primarily meant to cover those overseas travel situations where unforeseen costs affecting the group are incurred due to weather, natural disasters or political situations, the ERF may also help individual students who need to cancel their participation in a study abroad program (either while abroad on the activity, or prior to departure from the U.S.), if any of the following situations are applicable:

a.  Student's involuntary call to active military duty.

b.  Sudden incapacitating illness/injury* of such severity that international travel during the activity dates is impossible.

c.  Death of the student or a member of the student's immediate family (parent, spouse, child, sibling, grandparents).

d.   Other documented exceptional circumstance** beyond the control of the student.

* Known pre-existing conditions, such as those disclosed by the student in the Faculty-Led Study Abroad Application, are not normally an acceptable basis for a claim.

 

**Circumstances are defined as unforeseen, serious in nature, and would preclude the student from international travel during the UNF activity dates. Claims shall not be approved in circumstances caused or contributed to by UNF Code of Conduct violations by the student.

 

For more information, or to submit a claim, please contact the UNF International Center. 

 

V. Health Information for Faculty-Led Study Abroad Programs

a. Preparing for a Health Experience Abroad

 i.  General information on health and traveling abroad is available through:

 

UNF Travel Clinic

Student Health Services

Building 39A / Room 2100

(904) 620-2175

 

ii.  I understand that a medical examination is not required by UNF for participation in a study abroad program.

 

iii.   I further understand that UNF does not discriminate against individuals who have physical disabilities or have had physical, medical, emotional or mental disorders.

 

iv.  However, I understand that if I have a history of any medical or psychiatric issues during the past two years, I am strongly advised to consult with a medical professional prior to departure to discuss the potential health impacts of international travel in general, as well as to the specific program location, the program’s specific activities, and the recommendations of any treatments, diets, or prescriptions while abroad.

 

v.  Furthermore, I understand that I am encouraged to discuss any medical concerns in a timely manner with the appropriate UNF representative so that proper, professional and adequate advice, assistance and/or accommodations as available may be arranged.

 

vi. I agree to obtain any/all immunizations and to observe other health precautions as recommended by my personal physician or the UNF Travel Clinic, and/or as required for travel to the country(ies) associated with my study abroad program, and I understand that immunizations may need to be completed weeks before my planned departure date.

 

vii.  I understand that there may be added costs associated with seeking professional advice and/or treatment and that I bear the full responsibility for costs.

b. Health Care While Abroad  

i.  I understand that UNF does not employ health care professionals overseas and cannot guarantee my access to medical services and facilities abroad.

 

ii.  I understand that appropriate treatments – either physical or psychological – may not be as readily available as in the United States.

c. International Health Insurance 

Insurance for faculty-led study abroad programs will be arranged through the UNF International Center.

 

i.  I understand that UNF policy requires all study abroad students to have accident/health insurance and emergency medical assistance (including medical evacuation and repatriation of remains) applicable abroad for the UNF program dates and directly related travel time.

 

ii.  I understand that the UNF International Center strongly recommends that I maintain emergency assistance and accident/health insurance for any personal travel abroad either before or after the UNF program dates, and that it is my responsibility to obtain coverage if desired for that personal travel time.

 

iii.  I understand that, though covered by an appropriate international insurance policy, I may be required to pay for overseas medical services in advance of any needed treatment, and that the UNF International Center can assist with filing a claim for reimbursement from the insurance company upon my return.

 

iv.  I understand that insurance coverage exceeding the University’s arrangements may be obtained individually.

 

v.  I understand that the UNF International Center strongly discourages students from operating motor vehicles (cars, scooters, boats, etc.) while abroad and urges them to refrain from participating in certain activities identified by insurance companies as hazardous or life-threatening, including but not limited to professional sports, scuba diving, hang gliding, parachuting, or bungee jumping. Such activities often invalidate any existing life, medical or liability insurance normally carried by students, parents, or institutions.

VI. Reasonable Accommodations for Students with Disabilities 

 

If you have a disability as defined by the Americans with Disabilities Act (ADA), and may require an accommodation or auxiliary aid(s) for the study abroad experience, please contact and register with the UNF Disability Resource Center (located in COEHS, Building 57/1500; phone (904) 620-2769; email drc@unf.edu). 


Military and veteran students who may need physical and/or academic accommodations should contact the Director for Military and Veterans Resource Center (57/2700) by emailing mvrc@unf.edu; calling (904) 620-5131 or visiting the MVRC website at http://www.unf.edu/military-veterans/.

 

Please note that foreign countries do not have to comply with the public access requirements of the ADA and there may be physical or other barriers that impair equal access to medical care, lodgings, restaurants, businesses and other buildings, services or faciltities in foreign locales. Students with disabilities are strongly encouraged to research the access and service limitations of the locales to be visited. Further, prior to applying to the study abroad program, the student should meet with the Faculty Leader to ascertain whether the student will be able to participate in all activities of the study abroad program, or can participate in alternate activities to meet program objectives.

VII. Student Conduct While Abroad

Students approved for a study abroad program must be mature persons who want to participate because of a genuine interest in the educational and cultural values acquired by studying in a foreign setting.

 

a.  I understand that I have a personal responsibility for the success of the study abroad program and must exercise good judgment, respect the rights and feelings of others, and subscribe to the laws and customs of the host country as well as UNF regulations.

 

b. Specifically, I understand that while a participant in the study abroad program, I am fully subject to UNF rules, regulations, and policies, including those contained within the UNF Student Handbook including but not limited to the Alcohol and Other Drugs Policy. I agree to adhere strictly to such rules, regulations, and policies during my participation in this study abroad program.

 

c.  Furthermore, I understand and accept that should the UNF International Center, in consultation with appropriate UNF campus officers, deem any of my behavior and/or activities dangerous or detrimental to any program goal(s) or participant(s), my parents or guardians may be informed and I consent to this disclosure.

 

d.  Finally, I understand that the University reserves the right to discontinue my participation in the Program and/or accommodations at any time should my actions or behavior, in the sole discretion of the University or Faculty Leader, impede or obstruct the progress of the Program in any way or endanger myself, other participants, faculty or staff.

 

e.  In such event I agree that I remain fully responsible for the entire cost and expenses related to the Program and/or accommodations and that I will not be entitled to any refund.

VIII. Photography/Testimonial Release 

a.  In consideration of the opportunity to gain experience as a model and for other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, I hereby grant to the University of North Florida Board of Trustees, a public body corporate (UNF), and those acting pursuant to its authority the absolute right and permission to:

1.  Record my participation and appearance on videotape, audiotape, film, photograph or any other medium.

2.  Use my name, likeness, voice and biographical material in connection with these recordings.

3.  Exhibit or distribute such recording in whole or in part without restrictions or limitation for any educational or promotional purpose which UNF, and those acting pursuant to its authority, deem appropriate.

b.  I further grant to UNF the right to copyright such pictures and images in its own name or to publish, to market and to assign without further consideration, compensation or report to me.

 

c.  I hereby waive any rights or interests that I might have in the pictures and images, including any rights to inspect and/or approve the finished photographs and images or the use of which they might be applied so long as their use shall be lawful.

 

d.  I, on behalf of myself, my family, heirs, and personal representatives, expressly release, discharge and agree to hold harmless The University of North Florida Board of Trustees, the Florida Board of Education, the State of Florida, their officers, representatives, agents, employees and assigns from and against any and all claims, demands and causes of action which I might have arising from any actual or alleged violation or infringement of any trademark, trade name, contract, agreement, copyright (common law or statutory), patent, invasion of privacy, defamation, or any other cause of action arising out of the production, distribution and exhibition of the photographs and images. I agree that this Release shall be construed pursuant to the laws of the State of Florida. Venue for any legal proceeding concerning this Release shall be Jacksonville, Duval County, Florida.

IX. Risks of Travel 

a.  I am fully aware of the risks and hazards associated with foreign travel and residence, and I acknowledge that my participation in this study abroad program is a voluntary act that I have elected and is not required.

 

b.  I understand that I am solely responsible for obtaining and keeping safe my passport, money, bank/credit cards, tickets, jewelry and other personal property; and that I hereby waive any and all claims against the University of North Florida and other agents for any expenses or losses due to my failure to obtain these papers or to safeguard properly these items or any other property of mine.

 

c.  I understand that individual trip cancellation/interruption insurance (including but not limited to flights, hotel reservations, train tickets, etc.) is not included in the emergency assistance and health insurance coverage or Emergency Reserve Fund provided by the International Center.

 

d.  If I desire to obtain additional trip cancellation/interruption insurance, it is my responsibility to obtain it. I understand that I may contact the UNF International Center for aid in this, but the trip insurance choice is mine alone.