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Student EPAF Dates

A non-budgeted employee* who is enrolled in any number of credit hours during the semester in which he or she is working is considered to be a student employee, and should be listed as an "O4-Student Employee" on the electronic personnel action form (EPAF). (Student employees enrolled at least half-time may be eligible for FICA tax exemption. Refer to the guidelines on the student tax exemption page for more information.)

 

All student employee EPAFs are required to adhere to the beginning and ending date limits set forth by the Office of Human Resources. Please refer to the charts below to determine the beginning and ending dates to be used on a student employee's EPAF.

 

* Those employees that do not have an active faculty, administrative, support staff or adjunct (part-time faculty) position at UNF.

 

Refer to the Student Employment Resources page for a description of the student employment types.

 

Departments electing to hire student employees continuously from year-to-year, please use the following dates:

 

2019/2020 Student (Year-to-Year) Dates
EPAF Begin Date: EPAF End Date:
August 10, 2019 (or later) August 7, 2020 (no exceptions)

 

2019/2020 Federal Work Study Student Dates
Semester EPAF Begin Date: EPAF End Date:
FALL 2019 August 28, 2019 December 6, 2019
SPRING 2020 January 15, 2020 April 24, 2020

 

2019/2020 Academic Year Student Dates
Semester EPAF Begin Date: EPAF End Date:
2019/2020 Academic Year August 10, 2019 August 7, 2020
2019 Fall Semester August 10, 2019 December 6, 2019
2020 Spring Semester January 2, 2020 April 24, 2020
Summer A 05/11/2020 - 06/19/2020 May 11, 2020 June 19, 2020
Summer B 06/23/2020 - 08/11/2020 June 20, 2020 August 7, 2020
Summer C 05/11/2020 - 06/31/2020 May 11, 2020 August 7, 2020

 

Departments electing to hire student employees through intercession only, please use the following ending dates:

  • Fall: 12/24/2019
  • Spring: 05/10/2020
  • Summer: 08/07/2020

 

2018/2019 Student (Year-to-Year) Dates
EPAF Begin Date: EPAF End Date:
August 11, 2018 (or later) August 9, 2019 (no exceptions)

 

2018/2019 Federal Work Study Student Dates
Semester EPAF Begin Date: EPAF End Date:
FALL 2018 August 29, 2018 November 30, 2018
SPRING 2019 January 16, 2019 April 19, 2019

 

2018/2019 Academic Year Student Dates
Semester EPAF Begin Date: EPAF End Date:
2018/2019 Academic Year August 11, 2018 August 9, 2019
2018 Fall Semester August 11, 2018 November 30, 2018
2019 Spring Semester January 2, 2019 April 19, 2019
Summer A 05/08/2019 - 06/18/2019 May 4, 2019 June 21, 2019
Summer B 06/24/2019 - 08/02/2019 June 22, 2019 August 9, 2019
Summer C 05/08/2019 - 08/02/2019 May 4, 2019 August 9, 2019

 

Departments electing to hire student employees through intercession only, please use the following ending dates:

  • Fall: 12/21/2018
  • Spring: 05/03/2019
  • Summer: 08/09/2019

How to determine what end date to use

  • Working less than an entire semester: The EPAF ending date should be the last day the student actually works for the department, not to exceed the ending date for a semester listed in the chart above.
  • Working for only one semester: The EPAF ending date should match one of the ending dates listed for a semester in the chart above.
  • Working longer than one semester but less than the entire academic year: The EPAF ending date should be the last day the student actually works for the department, not to exceed the ending date listed for the academic year in the chart above.
  • Working for the entire academic year: The EPAF ending date should match the ending date for the academic year in the chart above.
  • Working beyond the academic year: The EPAF ending date should match the ending date for the academic year in the chart above. A separate EPAF must be submitted for dates beyond the end of the academic year.