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Sick Leave

The below information is taken from the University's policy on Hours of Work, Benefits and Leave Requirements (4.0120P).

  • Sick leave is accrued and credited to your sick leave balance each pay period. You are able to see your updated sick leave balance via myWings on Tuesday of a pay week.
  • Sick leave must be accrued before it may be used.
  • Faculty, administrative and support staff earn four hours of sick leave each pay period.
  • There is no maximum accrual limit for sick leave.
  • Sick leave may be used for the following circumstances:
    • The employee's personal injury or illness which prevents the employee from performing his or her assigned duties
    • Appointments with health care providers
    • The injury, illness, appointments with health care providers or death of an employee's family member or members.
  • An employee may be required to provide medical documentation to support the use of sick leave for three or more consecutive days of absence.
  • The employee must notify his or her appropriate supervisor the first day of absence due to injury or illness.
  • An employee with at least 10 years of State service will be paid one-fourth of the employee's remaining sick leave balance upon separation, up to a maximum of 480 hours.
  • Employees may only use the amount of leave necessary to bring their total hours for the work week up to their contracted hours.
  • An employee may be permitted to take unpaid leave in special circumstances. Generally, an employee will be required to exhaust accrued forms of paid leave (annual, sick, personal day, or comp, as applicable) prior to recording unpaid leave.

* The sick leave earning rates listed are for full-time (1.0 FTE) employees working 80 biweekly hours. The sick leave earning rate will be different for part-time employees and employees that do not work their entire biweekly hours. Contact the Office of Human Resources at (904) 620-2903 for more information on part-time sick leave accrual rates.