UNF is committed to maintaining and fostering safety and security of
students, faculty and staff. As part of
the effort to create a safe work and study environment, UNF requires that a
background check be conducted on prospective employees as a condition of
All prospective UNF employees classified as USPS, OPS, A&P and
Faculty. Volunteers and Students are
generally exempt from background checks unless special conditions apply.
Current employees are required to report any conviction that occurs
during their employment with UNF. Generally,
a background check may only be conducted on current employees if required by
law or if there is a reasonable belief that the employee has been convicted of
a crime and has not reported it to Human Resources. If a current employee is
offered a position designated as a “position of trust” or an OPS employee is
moved to a budgeted position and not previously checked, a background check
will be conducted.
Background checks are conducted by a third-party provider that offers a
web-based application that ensures data integrity and confidentiality of
personal information. Results are
reviewed and adjudicated by a designated HR committee.
Individual results will be reviewed on
a case by case basis. The following will be considerations:
The nature and gravity of the offense; and
The time period that has elapsed since the conviction; and
The nature of the jobfor which the applicant is applying: and
Reoccurrence and pattern of criminal behavior; and
Truthfulness of the applicant in disclosing the offense(s); and
Information supplied by the applicant about the offense(s).
Potentially disqualifying criminal records based on position
Yes. Also, the background
checks are conducted through a web-based application by a third-party provider.
This service allows applicants to order their own background checks and fingerprints
online. Information collected through the
provider is secure, tamper-proof and confidential. The results will be posted
on the provider website where the applicant can login to view them confidentiality.
The hiring official is to notify HR of the selected candidate’s name and
email address. The candidate is notified that the offer is contingent upon
successful completion of a background check.
HR initiates the background check process.
The applicant should complete the information as soon as he/she receives
the request. A reminder will be sent
three calendar days from receipt of the initial email invitation if the
candidate has not provided the information.
HR will contact the hiring official to
discuss proceeding with candidate.
Please notify Human Resources of the candidate’s name and email address
at the time of the offer.
A background check will be conducted.
A background check will be conducted if there has been a break in
service of more than one year.
Background checks are not conducted on student candidates for
A background check will be conducted,
if not previously conducted within the last year.
The employee must be notified in writing that continued employment will
be contingent upon successful completion of background check. The background check process must be
initiated as quickly as possible in such situations.
Yes. However before producing results, any personally identifiable
information that is exempt from the public record laws would be redacted.
Positions of trust include, but are not limited to:
Persons who receive and process payments made by cash, checks, or debit/credit cards;
Persons who perform budgetary, accounting, or other fiscal activities; and
Persons with control over operational processes through functional roles or ITS system security access.
National, state, county & federal criminal history (past seven
years), sexual offender history and social security number verification, which
is our Standard Criminal Background Check.
Checks of credit history and/or driving record will be required for
positions having fiduciary or driving responsibilities. Pre-employment drug screening and/or credit checks may be required
for certain positions.
Criminal Records Search reports felony, misdemeanor, and pending charges in
specific counties. The standard background check scope is 7 years due to FCRA
regulations; however, convictions older than seven years provided by the county
will be indicated on the background screening report.
A Statewide Criminal Records Search includes information from all of the counties within a particular state.
Investigating criminal records outside the county of residence is very
important as these records may go undetected when a Statewide Criminal Records
search is omitted.
A Nationwide Database Search scans a
collection of criminal records purchased from courts, corrections departments,
and state agencies. This search is essential supplemental searches as it
captures criminal records for applicants in states or counties in which they
may have never lived, but have criminal records.
The Nationwide Criminal Database Search is comprised of more than 150 million
records, including 43 state databases and the District of Columbia. Each state
provides information from at least one of the following: county courts, state
corrections, or the state sexual offender list. The database also includes a
Foreign Nationals search, providing information on individuals and entities
that have been sanctioned by the U.S. Government.
The Nationwide Criminal Database Search also includes the Nationwide Sexual Offender Index Search from all 50
states. Federal charges typically
encompass severe crimes such as drug violations, the illegal sale of firearms,
embezzlement, pornographic exploitation of children, and crimes that take place
on federal property. Federal crimes do not appear in statewide or county
criminal searches but are available nationally or by state and include pending
cases as well as convictions.
information is submitted to the FDLE, which shall perform a criminal history
record check of its records and request that the Federal Bureau of
Investigation perform a national criminal history record check of its records.