New Employee Resources

First Day Information

• Where Do I Go?

  Unless otherwise instructed by your supervisor, please attend your payroll processing appointment prior to or on your first day of work. Please use the following link to schedule an appointment to come into HR to process for payroll: www.picktime.com/UNFHR. 

   

  Interactive Campus Map: https://maps.unf.edu/#UMAP_2013041616337

• Where Do I Park?

  When arriving on campus for payroll processing, Human Resources will provide the visitor parking code via email prior to your first day. Please park in the Arena Parking Garage (Building 38), on the second floor or above. The parking garage is located adjacent to the John Delaney Student Union building. 

   

   

  Download the Flowbird app or visit https://flowbirdapp.com/ and enter the validation code provided to Check-In. Additionally, you may utilize the parking kiosks to complete this process.

   

    

  At the Kiosk, press 2 for Pay by Plate Parking using Department or Event Codes. Enter your license plate number and follow the on-screen prompts to activate your parking permit using the code provided by HR. (Note: the state of Florida does not use the letter O, only number zeros.) The kiosk will print a receipt of purchase - this does not need to be placed in your vehicle window.

  
  

   

• What Do I Bring on My First Day?

  New employees are required to provide valid and unexpired personally identifiable documents that will be used to complete the I-9 Employment Verification Form.

  • To verify Identity, you must bring a valid unexpired photo identification card (e.g., driver's license, passport, etc.)
  • To verify work eligibility, you must bring your original social security card, original birth certificate, unexpired passport, or another combination of acceptable documents (see link below for full list of documents).

   

  Please reference the List of Acceptable Documents PDF for a complete list of documents you can bring to complete your I-9.

   

  *International employees need to complete extra steps prior to visiting Human Resources for payroll processing. Please review the HR International Employees webpage for more information.

   

  Direct Deposit is encouraged for all employees. To set up Direct Deposit, a personal voided check or bank statement (if you bank online you can print a bank statement at HR) is needed. You may also provide a printout or letter from your financial institution stating your name along with your account and routing numbers. Note: Payroll requires that attached proof include printed legal name and account number.

• What New Hire Paperwork Will I Complete?

  In addition to completing your I-9, new employees are required complete new hire paperwork during your HR appointment.

   

  The chart below details the new hire paperwork for each position type. An "X" indicates which forms are completed by position type. New employees have the option to review and complete the below documents (relevant to their position) before their first day. For questions about position type (e.g., Administrative, Support, etc.) or any of the below documents, please contact Human Resources at hr@unf.edu or (904) 620-2903

   

  Document	Administrative	Faculty	Support	Adjunct	OPS	Student
  Confidentiality Agreement	X	X	X	X	X	X
  Direct Deposit	X	X	X	X	X	X
  Education Verification	-	-	X	-	-	-
  FRS Certification	X	X	X	X	X	X
  Invitation to Self-Identify for Individuals with Disabilities	X	X	X	-	-	-
  Loyalty Oath	X	X	X	X	X	X
  Outside Activity	X	X	X	X	-	-
  Personnel Information	X	X	X	X	X	X
  Policies and Regulations (Do not need to download/sign)	X	X	X	X	X	X
  Public Records Exemption	X	X	X	X	X	X
  Self-Identification of Protected Veteran Status	X	X	X	X	X	X
  W-4	X	X	X	X	X	X

• New Employee Orientation - "Welcome to the Nest"

   All new Administrative (A&P), Support Staff (USPS), and full-time OPS employees are required to attend new employee orientation on their first day of employment. 

   

  “Welcome to the Nest” is our required new employee orientation program and is conducted biweekly on Monday’s beginning at 8am. Orientation will be conducted in the Office of Human Resources on the first floor of J.J. Daniel Hall (Building 1). Please call 904-620-2903 if you need assistance finding us; please see our Campus Map.

   

  Employees attending Orientation will meet representatives from various departments including Human Resources (HR), the University Police Department (UPD), Physical Facilities, Auxiliary & Business Services, the Center for Professional Development and Training (CPDT), Information Technology Services (ITS), Equal Opportunity & Inclusion (EOI) and Environmental Health and Safety (EH&S).In addition, new employees will learn how to get their Osprey ID card, about myWings, UNF email, time sheets, annual and sick leave usage, insurance benefits, and other information essential to their position type and status as a university employee.
• Network Access

  Network access (n-number generation, UNF email, mywings access) for employees attending NEO is provided by Human Resources just prior to their scheduled orientation date. For all other position types, network access is provided when their position is approved and applied to banner. Departments may submit Network Access Requests for the following position types should they need network access before their position is applied to banner: part-time faculty/adjunct and full-time faculty. 

   

  All new employees should know how to access the UNF network. Please review the following Obtaining Access to UNF document to learn how to set-up Duo and log-in to myWings (employee portal) for the first time.