Skip to Main Content

Classification

 

Positions similar in duties and responsibilities should be grouped together in a common category. Position classification (also referred to in OASys as Job Specification or Job Spec) is the process used to allocate a position's defined responsibilities and required qualifications to a position standard. The Job Specification is meant to be a generic grouping of jobs; therefore, many positions often share one position class. The position classification code is a four-digit number assigned by the Classification and Compensation Unit of Human Resources. 

 

For a list of available classifications, visit Job Specifications tab under the Position Management section of OASys

 

Content/Structure

All position classifications include the following:

  • Position Class (Classification Title)
  • Class Code
  • Job Type
  • Salary Range
  • CBU Code
  • Nature of Work
  • Typical Responsibilities
  • Required Qualifications

Job Types

  • Administrative: These classifications are exempt from the Fair Labor Standards Act. Examples include: Coordinator, Assistant Director, Director, etc.
  • Support Staff: These classifications are not exempt from the Fair Labor Standards Act. Examples include: most staff positions such as skilled trades, technical, fiscal, service, office, and clerical titles.

Factors that influence Job Type:

There are a number of factors that influence job type including but not limited to:

  • Complexity of Work Performed
  • Difficulty of tasks performed.
  • Variety of tasks performed.
  • Development of work methods.
  • Degree of independence and/or decision-making.
  • Consequence of errors
  • Supervision
  • Fiscal responsibility
  • Reports and record keeping
  • Knowledge and experience
  • Responsibility for public contact

Basic Qualifications for Common Administrative Positions

Basic qualifications for commonly recruited administrative positions.
Position Title: Education and Experience: Basic Qualifications:
Coordinator

Master's and no experience

OR

Bachelor's and two years

A Master's degree from a regionally accredited college or university in a directly related area of specialization; or a Bachelor's degree from a regionally accredited college or university and two years of experience directly related to the job functions.
Manager

Master's and one year

OR

Bachelor's and three years

A Master's degree from a regionally accredited college or university in a directly related area of specialization and one year of experience directly related to the job functions; or a Bachelor's degree from a regionally accredited college or university in a directly related area of specialization and three years of experience directly related to the job functions.

Assistant Director

Master's and two years

OR

Bachelor's and four years

A Master's degree from a regionally accredited college or university in a directly related area of specialization and two years of experience directly related to the job functions; or a Bachelor's degree from a regionally accredited college or university in a directly related area of specialization and four years of experience directly related to the job functions.

Associate Director or Associate Controller

Master's and four years

OR

Bachelor's and six years

A Master's degree from a regionally accredited college or university in a directly related area of specialization and four years of experience directly related to the job functions; or a Bachelor's degree from a regionally accredited college or university in a directly related area of specialization and six years of experience directly related to the job functions.

Director

Master's and six years

OR

Bachelor's and eight years

A Master's degree from a regionally accredited college or university in a directly related area of specialization and six years of experience directly related to the job functions; or a Bachelor's degree from a regionally accredited college or university in a directly related area of specialization and eight years of experience directly related to the job functions.

Establishing a Position and Writing a Position Description

Guidelines on establishing a new position, reclassifying an existing position, and general information about position descriptions can be found on the Position Descriptions and Writing/Modifying a Position Description webpages.