The University of North Florida (UNF) offers various kinds of leave benefits for employees in the event of illness and/or catastrophic injury. Review the below FAQ for more information. Please visit the Pay & Leave webpage for general information about annual leave and sick leave.
Benefits & Leave Requirements Sick Leave Pool Leave Donation
Family and Medical Leave Act (FMLA)
The Family and Medical Leave Act ("FMLA") provides eligible employees up to a total of 12 workweeks of unpaid leave in a 12-month period for one or more of the following reasons:
- For incapacity due to pregnancy, prenatal medical care, or childbirth;
- Placement of a child with the employee for adoption or foster care, and to care for the employee's newly adopted child or a child newly placed in the foster care of the employee.
- To care for the employee's family member with a serious health condition.
- The employee's serious health condition.
Please review the FMLA Poster for more information. Please contact the Office of Human Resources at (904) 620-2903 for an appointment to meet with a benefits representative.
All employees are eligible, including OPS employees, who have worked at least 12 months (these need not have been consecutive) and who have worked at least 1250 hours in the 12 months prior to the leave. Faculty, Administrative, and Support employees may use paid leave for an FMLA event and such shall be counted toward the entitlement.
Sick Leave Pool
Sick Leave Pool is a program for eligible employees that allows employees to voluntarily pool a portion of their accumulated sick leave, and upon depletion of their own sick, annual and compensatory leave, to draw sick leave credits from the pool for their personal catastrophic injury or illness in accordance with established procedures.
- The program is available to current faculty, administrative or support staff employees with at least 12 months of continuous service. Student and Other Personnel Services (OPS) employees are not eligible.
- A sick leave balance of at least 64 hours is required at the time of enrollment.
- A one-time donation of eight hours of sick leave to the sick leave pool is required upon enrollment. An additional eight hours of sick leave may be requested if the pool drops to an unacceptable level.
Enrollment in the sick leave pool is done once a year through an open enrollment event. The open enrollment event occurs from Nov. 1 through Nov. 30. The application for sick leave pool membership will be reviewed by the sick leave pool committee. Once enrolled, an employee will be eligible to request sick leave pool benefits as of the following January. If interested in enrolling, please complete the sick leave pool membership application and submit to HR.
Sick leave pool benefits may only be requested if an employee suffers a catastrophic injury or illness, and after all of the employee's accrued leave has been exhausted, and cannot be used for the care of immediate family members. Sick leave pool benefits cannot be used for work-related injuries or illnesses covered under workers' compensation.
Both an application to use sick leave pool benefits and a certification of health care provider are necessary when requesting sick leave pool benefits. All requests to use benefits are reviewed and either approved or denied by the sick leave pool committee.
An employee does not repay any used hours granted by the sick leave pool, however, any unused hours granted by the sick leave pool must be returned.
Membership in the sick leave pool may be canceled at any time by the employee. Once membership has been canceled, an employee is no longer eligible to receive sick leave pool benefits, and must reapply to the sick leave pool if so desired.
- Participation in the sick leave pool does not guarantee that hours may be withdrawn from the sick leave pool. The University reserves the right to deny a request for sick leave pool benefits when the application for benefits or medical verification is incomplete, or the request does not conform to the sick leave pool usage policy. (See University Sick Leave Policy for occurrences or situations that are not applicable for sick leave pool benefits.)
- A sick leave pool member must deplete, or will have depleted, all accrued compensatory time, sick leave, annual leave and personal leave prior to being granted the use of sick leave pool hours.
- If an employee meets the criteria to receive disability benefits under an applicable University, private insurance policy or government program, the employee is no longer eligible to use sick leave pool hours.
- If an employee has time off due to a job-related injury covered by workers' compensation benefits, the employee is not eligible to use sick leave pool hours for the time designated as workers' compensation.
- If the sick leave pool committee issues a decision denying an application for membership, a request for sick leave pool benefits or a request to cancel membership in the sick leave pool, an employee may appeal such decision within five calendar days. The appeal must be made in writing to the President or designee, and the decision of the President or designee shall be final.
As of January 1, 2014, AmeriSys, has assumed responsibility for handling workers' compensation claims for the University of North Florida. All injuries must be reported to AmeriSys regardless if medical treatment was sought. Employees contacting AmeriSys will speak directly with a nurse case manager who will complete a first report of injury and direct the employee to the nearest medical facility to seek treatment, if necessary. If the employee is unavailable, the employee's supervisor should call in the report. It is recommended the supervisor review the first report of injury prior to calling in the claim to review the information that will be required. Please note, UNF's location code is 0262. AmeriSys is available 24/7/365.
- AmeriSys will provide copies of all doctor's notes directly to the Office of Human Resources.
- The Office of Human Resources will work with the department and injured employee in the event the injury prevents the employee from returning to work, or causes specific functional limitations.
- The injured employee should forward any receipts and/or bills received directly to the Office of Human Resources.
Please visit UNF's Environmental Health and Safety
to complete an accident investigation form following any injury.
If you have any additional questions regarding workers' compensation procedures, please contact the Office of Human Resources at (904) 620-2903.
Injury requiring immediate, emergency medical treatment:
In the event of a medical emergency, transport the injured employee to the nearest medical facility or call campus police for assistance. The injured employee's supervisor must contact AmeriSys at (800) 455-2079 immediately following the arrangement of emergency medical services.
Injury requiring non-emergency medical treatment:
In the event that an injury does not constitute a medical emergency but does require some degree of medical treatment, the injured employee must immediately notify his or her supervisor and then contact AmeriSys at (800) 455-2079 to report the injury. AmeriSys will direct the injured employee to the appropriate medical facility to receive treatment.
Injury requiring no medical treatment:
In the event of an injury that does not require any medical treatment, the injured employee must immediately notify his or her supervisor and then contact AmeriSys at (800) 455-2079 to report the injury. All injuries must be reported to AmeriSys, regardless if medical treatment is sought.