PRE-EMPLOYMENT BACKGROUND CHECKS

 

 
The Office of Human Resources began pre-employment background checks in 2014 and background checks for current employees occupying positions of trust beginning 2015. 


Background checks will be conducted on all new hires through a third-party vendor, CertifiedBackground, who will complete the background checks pursuant to the Fair Credit Reporting Act (“FCRA”).  A new hire is defined as a new employee or an OPS employee who is promoted to a budgeted position.  New student employees (including Graduate Assistants) are not included in this program.*

The background screenings will check seven years of history for the applicant and will provide the University with critical information to make the best and most informed hiring decisions.**  Human Resources will conduct and fund all background checks.

All offers of employment will be contingent upon successful completion of a background check.  Background checks must be completed before the selected applicant begins employment and will be processed as follows:

A&P
A&P offers will continue to be made by the hiring official who must communicate to the candidate that the offer is contingent upon a successful background check.  The offer letter will also explain that the offer is contingent upon a successful background check. The Office of Equal Opportunity and Diversity (EOD) must be notified and will follow up with a confirmation email to the candidate that they will receive an email from CertifiedBackground to begin the process of the background check 

USPS
Human Resources will continue to make employment offers to USPS candidates and will communicate, via written confirmation offer letter, that the offer is contingent upon a successful background check.  Human Resources will inform the candidate that they will receive an email from CertifiedBackground to begin the process of the background check.  

OPS
Offers for OPS positions will be made by the hiring official who will communicate, in writing, to the candidate that the offer is contingent upon a successful background check and that they will receive an email from CertifiedBackground to begin the process of the background check. The hiring official must notify the office of Human Resources of the new hire so Human Resources can initiate the background check.  

FACULTY
Faculty offers will be made by the hiring official who must also communicate to the candidate that the offer is contingent upon a successful background check.  The offer letter will also explain that the offer is contingent upon a successful background check and that they will receive an email from CertifiedBackground to begin the process of the background check. The Office of Equal Opportunity and Diversity must be notified and will initiate the background check.

After the background check is completed, the results are made available to Human Resources for an initial review.

Process for evaluating pre-employment background checks

 

A Background Check Committee consisting of individuals from the Office of Human Resources, Academic Affairs and the Office of the General Counsel reviews all background results and renders a decision whether the applicant should be offered employment. 

Request for Reconsideration of Background Check Decisions.

  1. Applicants
  • The decision to not hire an applicant based on the results of a pre-employment background check can be challenged by the applicant or by the divisional vice president. 
  • An applicant, through the Office of Human Resources, may request reconsideration of a decision not to hire the individual based upon the results of a background check.  If an applicant desires to challenge the results of a background check, they should contact Greg Catron, the Director of Employee and Labor Relations, and indicate why the background check results are inaccurate or should not preclude the applicant from being considered for employment.  Mr. Catron’s contact information is greg.catron@unf.edu or by telephone at 904-620-2981.  
  • The divisional vice president over the area where the applicant has sought employment may appeal the Background Check Committee’s decision to the University President. 
  • The University President will make the final decision whether to offer the applicant employment. 

      2.  Current Employees Occupying Positions of Trust

  • As with applicants, the Background Check Committee will review the results of the background check report and determine whether the employee is eligible to occupy a Position of Trust. 
  • The divisional vice president over the area where the applicant has sought employment may appeal the Background Check Committee’s decision to the University President. 
  • The University President will make the final decision whether to offer the applicant employment. 
  • If the employee disagrees with the University President’s decision, they can contest the employment decision through the applicable grievance procedures based on the employee’s status.
  • Any decision reached through grievance proceedings will be final.

 

The Background Check Committee is as follows:  

 

Rachelle Gottlieb – VP, HR
Felicia George – Director, Classification, Compensation and Employment
Greg Catron – Director, Employee and Labor Relations

Marc Snow – Senior Associate General Counsel
Dan Moon – Associate VP

 

 

The entire background process takes approximately 48-72 hours from the candidate’s completion of the request for information from CertifiedBackground. In the event a candidate is not hired as a result of an unfavorable background check, Human Resources will communicate this information to the candidate.  Human Resources will also send Summary of Rights notification that describes the applicant’s rights under the Fair Credit Reporting Act.  An unfavorable background check will not prohibit anybody from applying for other positions at UNF.  You can find additional information by viewing our FAQ.  

Please ensure that all offers and offer letters extended include the language “all offers of employment are contingent upon successful completion of a background check”.  

For questions or further details, please contact the Office of Human Resources at (904) 620-2903.

*Student employees include graduate assistants, graduate teaching assistants and graduate research assistants. 
 Generally any individual at UNF whose primary status is that of a student is exempt from the background check process.

**Determination of the type of background checks to be conducted will be made by Human Resources in conjunction with the hiring department.  For example, positions designated as "positions of trust" may require different types of background checks including fingerprinting ("level II") as described by Florida law and/or credit checks depending on the position's job duties.