During the past few months, Human Resources has been reviewing responsibilities in various jobs throughout the University to determine if employees in some jobs should be compensated for working more than 40 hours per week. We have created several documents below that will be helpful for those employees and supervisors who have been notified of changes to their overtime pay process. If you have not received notification that your overtime status is changing, this does not apply to you.
Employees in the new overtime category will now be required to complete timesheets. It is imperative that timesheets are completed each pay period to ensure you are paid timely and to avoid disruption to your benefits coverage. Even if you do not work more than 40 hours a week, you will still need to complete a timesheet indicating the number of hours you worked.
How to complete a timesheet
How to approve a timesheet
Employees may elect to receive compensatory time in lieu of cash payment for any hours worked over 40 in a workweek (except for Law Enforcement). Compensatory time is “paid time off from work” instead of overtime pay.
Overtime Form: Employees who do not complete and return the form to Human Resources will be paid cash for any overtime worked.
Determining overtime pay as it is related to travel can be tricky. Please click here for helpful guidelines in determining what is and is not considered overtime-eligible.
UNF’s practice is for non-exempt employees to have an established work schedule and meal period. If your approved work schedule exceeds four hours, you should take a minimum of 30 minutes (unpaid) for a meal period. As a reminder, non-exempt employees must record all hours worked on their timesheet. For example: if you work 8:30 a.m. -11:30 a.m., take 30 minutes for lunch, work 12:00 p.m.-5:00 p.m. – you would record eight hours worked on your timesheet for this day.
We encourage you to contact Human Resources (x2903) with questions.