In early 2017 Human Resources performed a review of the job duties and responsibilities of various positions throughout the University to determine if employees in some of these positions should be compensated for working more than 40 hours per week. The below information is intended to help those employees and supervisors who have been notified of changes to their overtime compensation process. If you have not received notification that your overtime status is changing, this does not apply to you.
Employees in the new overtime category will now be required to complete timesheets for all hours worked including paid leave. It is imperative that timesheets are completed each pay period to ensure you are paid in a timely manner, and to avoid disruption to your benefits coverage. Please refer to the following links for help completing timesheets and approving timesheets.
Employees may elect to receive compensatory time in lieu of cash payment for any hours worked over 40 in a workweek (except for Law Enforcement). Compensatory time is “paid time off from work” instead of overtime pay. Employees must complete the Overtime Form in order to receive compensatory time. Those who do not complete and return the form to Human Resources will receive cash payment for any overtime worked. Please review the Compensatory Time FAQ document for more information.
Determining overtime pay as it is related to travel can be tricky. Please review the FLSA Travel document to learn about under what circumstances time spent traveling is considered compensable.
UNF’s practice is for non-exempt employees to have an established work schedule and meal period. If your approved work schedule exceeds four hours, you should take a minimum of 30 minutes (unpaid) for a meal period. As a reminder, non-exempt employees must record all hours worked on their timesheet. For example: if you work 8:30 a.m. -11:30 a.m., take 30 minutes for lunch, work 12:00 p.m.-5:00 p.m. – you would record eight hours worked on your timesheet for this day.
For questions regarding any of the above information, please contact Human Resources at (904) 620-2903, or firstname.lastname@example.org.