Camp and Conference Services Resident Guidelines
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Policies and Procedures
Housing and Residence Life Staff is committed to providing a pleasant and safe environment for all visitors staying in our residence halls and using our facilities during the summer. To this end, we expect that guests of the university abide by all university and residence hall policies and regulations while on campus. We certainly are pleased that you chose to hold your conference with us and we hope that these policies will allow your group (whether it be a youth or adult conference) to have a successful, productive, and enjoyable experience.
If at any time before, during, or after your stay you have questions of any kind, please do not hesitate to contact our staff. Any time throughout the year, we can be reached at (904) 620-4663 from 8:00am - 5:00pm Monday - Friday. For general information about the University of North Florida, view the University's Website.
Safety and Security
- For the safety of our guests, each residence hall is equipped with an Early Fire Detection and Warning System. Should the general alarm sound on your floor, please vacate the building immediately, using the nearest stairwell. DO NOT use the elevators when the general alarm sounds. Please remain outside the building and follow the instructions of the staff members present. Do not attempt to re-enter the building until you are told to do so.
- If the smoke detector in your room sounds due to smoke or a fire, vacate your room, close the door, pull the red general fire alarm located in the hallway, and vacate the building immediately via the closest stairwell.
- Should the smoke detector in your room sound and it is evident that there is no fire in your room, contact the University Police Department at (904) 620-2800 and inform the Dispatcher. A staff member will respond to reset the system and assure proper functioning of the equipment.
- Pulling a fire alarm without just cause, tampering with the smoke detection systems, or false reporting of an emergency to the police or fire department is prohibited by law and is reason for dismissal from the residence hall.
- It should be noted that our Early Fire Detection and Warning System is designed to provide early warning to our guests in the event of a fire. Please heed the early warning and follow the steps as outlined above for your own safety and protection.
- Unauthorized use of, tampering with, or damaging of emergency safety equipment is also prohibited and is punishable under Florida Statute. Any repair costs will be charged to the responsible person(s) or group(s).
- Overloading or tampering with elevator equipment, including but not limited to prying open elevator doors and misuse of the panel inside the elevator is prohibited without exception. A good rule of thumb is to limit any elevator to no more than 8 people at a time. If an overloaded elevator gets stuck after normal working hours, it takes at least an hour for emergency maintenance to arrive. This is also very expensive (at least $135 per call). Please stress to all participants the importance of not overloading the elevators.
- Objects may not be thrown in the hallways, student rooms, public areas, or from windows.
- Furniture may not be removed from guest rooms for any reason. The cost of replacing any missing article will be charged to the responsible person(s) or group(s). Beds, mattresses and desks may not be moved without the permission of the Summer Conference Staff. Housekeeping staff will be going through the rooms after departure to insure room conditions and any missing items will be charged to the responsible person(s) or group(s).
- For security reasons, it is very important that guests keep their room key with them at all times. Guests should always lock their room doors when they are out of the room or when they are sleeping. Also, it is very important to note that if a key is lost or reported missing either during the conference or at check-out and it is not recovered within 5 business days, a lost key charge of $50.00 will be assessed.
- All doors to residence hall entrances will remain locked at all times. Guests are asked to report any suspicious persons to the Summer Conference Staff immediately.
- Excessive noise from stereos or televisions or from yelling either inside the residence halls or outside the windows is not permitted. There are many different types of groups that are staying on campus ranging from academic conferences to sports camps. All guests will be expected to be considerate of others 24 hours a day. Quiet hours will begin at 10:00 p.m. each night.
- Alcohol is not permitted in any of the Summer Camp and Conference Areas.
- Smoking is NOT permitted in the Residence Halls.
- All guests are expected to respect the rights of other guests and individuals at all times. Any behavior that might disturb others in the residence halls is not permitted.
- All youth camps or conferences must comply with a minimum ratio of 1 live-in counselor for every 10 participants.
- In order for reservations to be guaranteed, a signed confirmation agreement must be received 60 days prior to the arrival date of the conference. Please see your agreement form for details.
- Group placement preferences should be provided, but placement is not guaranteed. A Facilities Use Agreement will indicate assigned building and space, but will not serve as a room roster.
- We will need a final listing of conference attendees 3 weeks prior to arrival. Once the final attendees are determined, more accurate assignments will be provided, unless it is specifically requested that the host conference individually assigns attendees.
- Parking passes are available for purchase at the Parking Services Building located at the main entrances to campus. Parking & Transportation Services may be found on the web at http://www.unf.edu/parking/ and can be requested through the Operations Assistant.
- Phones are not provided in the residence hall rooms. Emergency phones are located throughout the complex.
- Due to the large number of temporary campus visitors each summer, we are unable to provide mail services. Conference attendees are encouraged to have their mail delivered to an off-campus mail room.
- All camp stores must provide a vendor's license to the UNF Housing 30 days prior to arrival. Camp Stores are prohibited from selling any food items with or without a license. A list of merchandise must be included with the vendor's license.
- Housekeeping will clean the room prior to arrival but will not re-enter the room until after all guests have departed. Guests are required to provide their own linen including towels, blankets, sheets and pillowcases.