Upper-Class Room Selection for Fall 2020
Instructions and Important Information
The week of Monday, July 13th, 2020 through Friday, July 17th, 2020, YOU will be in the driver’s seat to select your roommates and room assignment based on your contract priority date. The Upper-Class Room Selection Process is broken down into four specific room selection phases. Please review the information and instructions below carefully.
Preparing for Upper-Class Room Selection
Between now and Sunday, July 12th, every student with a completed contract will need to ensure they have read and completed the following, as applicable:
- Ensure ALL room and roommate preferences within myHousing are up to date. Any students that do not or choose not to participate in the Upper-Class Room Selection process will be assigned in the order of when their contract was received and based on the space availability at that time. Once Upper-Class Room Selection begins, students will NOT be able to update preferences within the system.
- Search AND mutually accept your desired roommate(s). Please note the following:
- Both you AND your desired roommate(s) must be in the same Roommate Group to be considered as a mutual request.
- During Room Selection, there are phases in which you will need to ensure you can fill the selected room with accepted roommates, otherwise you will not be able to assign yourself to the space.
- i.Example: If you are looking at a 4-person suite but there are only two of you (you and 1 accepted roommate) you will not be able to assign yourselves into the space. You will need to look for an available double or have accepted third and fourth roommates.
- Every student can have a maximum of 5 students in a roommate group. It is not suggested that each student adds this many people to a roommate group unless you are seeking a 5-person suite in Osprey Fountains.
- It is important to be pro-active in accepting or declining roommates within myHousing to prevent any issues during the Room Selection process.
- Some rooms/apartments/suites and/or bed spaces may not be available for assignment during the room selection process due to Living-Learning Communities, Theme Housing, ADA needs, etc. Housing and Residence Life will communicate directly with students impacted by their space being unavailable.
What room types and housing areas are available for upper class participants?
Bed space on campus is in high demand with reduced occupancy in relation to the COVID-19 pandemic! When the on-line room selection process begins Monday, July 13th, you can expect to see the following room types. As the on-line room selection process continues hour-by-hour students can anticipate the number of available rooms/beds in each facility will decrease as students participate in the process.
Approximately 880 bed spaces. Approximately 480 of these bed spaces are in 4-person private suites as normal. The other approximately 400 bed spaces are in 6-person suites that are being converted to 5-person suites for Fall 2020. In the traditional 6-person suite, there will be the normal 4 private room spaces and the double room will be converted to a private space to limit occupancy to 5. This new suite configuration does change the associated rent cost for bed spaces within the suite. Some Osprey Fountains bed spaces in Houses 1, 2, 11 and 13 will initially be limited to participants in upper-class Living-Learning Communities and Theme Housing.
Approximately 420 bed spaces. Approximately 200 of these bed spaces are in 2-person shared bedroom apartments. The other approximately 220 bed spaces are in 4-person apartments with two shared bedrooms. There will be no occupancy changes to Osprey Village apartments for Fall 2020.
The Flats at UNF
Approximately 460 bed spaces. Approximately 180 of these bed spaces are in 2-bedroom apartments. The other approximately 280 bed spaces are in 3-bedroom apartments. In both the 2-bedroom and 3-bedroom apartments each occupant has their own bedroom and bathroom. There will be no occupancy changes to The Flats at UNF apartments for Fall 2020.
**Rental rates for all room types noted above can be found on the UNF Housing and Residence Life website including the 6-person suites that will be utilized as 5-person suites for Fall 2020.
**It is important to note that Housing and Residence Life strives to have as much of a balance of both male and female bed spaces in each community when possible.
**It is also important to note that the Housing Contract does not guarantee assignment to a particular type of accommodation or assignment to any preference indicated by a student. A student's preferences are requests only and the University's granting of preferences or requests cannot be guaranteed.
* To accommodate medical and disability needs as determined by UNF Student Accessibility Services in conjunction with Housing and Residence Life additional adjustments to occupancy in the specified room types above could occur.
What are the phases for Room Selection?
This is a great question! Students will be able to assign themselves into available space based on the following phases of priority:
Phase One: Squatter's Rights for Osprey Village and Osprey Fountains
(Opens at 9 a.m. on Monday, July 13th, 2020 and ends at 8 a.m. on Tuesday, July 14th, 2020)
- Students who currently reside in the room will be able to assign themselves back into the exact same space for the next contract year. For Osprey Fountains, it is important to note that students will be assigning themselves to the exact same BEDROOM due to the set-up of these communities. Students wishing to live in a different bedroom within the same suite will not be able to assign themselves during this phase.
Phase Two: Squatter with NEW Roommate(s) for Osprey Village
(Opens at 9 a.m. on Tuesday, July 14th, 2020 and ends at 11:00 a.m. on Wednesday, July 15th, 2020)
- Students in Osprey Village only who assigned themselves back into their current space and want to assign new roommate(s) from their Roommate Group will participate in Phase Two. Space must still be available within their room to participate in this phase. It is the responsibility of the person with squatter’s rights to the space to go into myHousing during this phase and assign their roommate(s) from their roommate group.
- Osprey Fountains residents that squatted for their same space will not be able to pull in their roommates through the Room Selection process. Housing and Residence Life will manually assign any mutual roommates for Osprey Fountains residents during this phase.
Phase Three: New Room, Accepted Roommate(s) for Osprey Fountains, Osprey Village and The Flats at UNF
(Opens at 12 NOON on Wednesday, July 15th, 2020 and ends at 4 p.m. on Thursday, July 16th, 2020)
- Students who are looking to move to a different room than they are currently assigned have accepted roommates AND can fill the room will be able to assign or room change themselves during this phase. As noted above, you will not be able to assign yourself to a space that you cannot fill completely. This means if there were two of you in a roommate group and you are trying to select a 4-Person Suite, you will either need to find an open double or accept a third and fourth roommate in your roommate group to make your assignment.
- Students will be able to change a previously selected assignment during this phase. It is important to note that you do so at your own risk. There is no guarantee your previous assignment will still be available if you decide that you want to try to change it back. Changing your assignment at any time is giving up whatever priority you may have had to the previous space.
- All upper-class students going into this phase will be assigned a “Time Ticket”, which is a designated date and time in which they can enter myHousing and complete their Room Selection. Only one student needs to complete this process, as they will be able to assign any roommates within their Roommate Group at the same time. We encourage students to communicate amongst each other to determine who will complete this process. To maximize priority, the student with the earliest time ticket may want to be the one to complete the process.
Phase Four: Open Room Selection
(Opens at 8:00 a.m. on Friday, July 17th, 2020 and ends at 5:00 p.m. on Friday, July 17th, 2020)
- Students who are looking to assign themselves to any open bed space with or without confirmed roommates will participate in this phase.
- All upper-class students going into this phase will be assigned a “Time Ticket”, which is a designated date and time in which they can enter myHousing and complete their Room Selection. Outside of the “Time Ticket” there are no restrictions during this phase.
What happens after I have selected my assignment?
There are several important things to note about the Upper-Class Room Selection process, such as:
- If a student misses their priority phase, they are not guaranteed their preferred space will be available to them in the next applicable phase.
- During Phases Three and Four of Upper Class Room Selection, students will be able to change their previously selected assignment. It is important to note that you do so at your own risk. There is no guarantee your previous assignment will still be available if you decide that you want to try to change it back. Changing your assignment at any time is giving up whatever priority you may have had to the previous space.
- Any students that do not participate during Room Selection will be assigned by Housing and Residence Life based on when their contract was received and space availability at that time.
- Assignment and roommate information will be visible for students to view in myHousing no later than August 1, 2020.
Housing and Residence Life staff members will be available during the Room Selection period Monday through Friday from 8:00 am until 5:00 pm to address Room Selection specific questions. We can be reached by calling 904-620-HOME (4663) or e-mailing email@example.com.
Feel free to reach out if you need additional assistance.