Housing and Residence Life Regulations and Conduct Procedures
The Housing and Residence Life Conduct System includes policies published in the Housing Contract, Terms and Conditions, Resident Handbook, Student Handbook and other official University publications.
Procedural Due Process
- The charged resident shall receive notification
of the charge(s), date, time and place of hearing at least 48 hours prior to
the hearing. Notifications will be sent the resident’s UNF Email.
- Whether a resident is in violation of the
standards shall be based on information shared during the hearing, in addition
to any incident reports.
- Should the charged resident receive proper
notice and fail to appear at the hearing, the hearing administrator may proceed
with the hearing and decide on the case based on the information available,
and/or forward the case to the University Conduct System, and/or place a hold
on the student’s account.
- If, in the course of the hearing, it is
determined that the charged resident is responsible for violations connected
with the same incident other than those cited in the original charges, the
hearing administrator may issue an additional charge letter to the student and
allow the student 72-hour notice prior to discussing the additional charges.
These charges may then be discussed in a separate scheduled hearing.
- The charged resident will be given the
opportunity to respond to the information during the hearing.
- The charged resident shall receive written notification
via their UNF Email of the decision of the hearing within two weeks.
- The charged resident has the right to an Advisor
throughout the conduct process. The respondent, complainant, and any witnesses
may be accompanied during the conduct process by an advisor of their choice.
It is the respective party’s responsibility to make
appropriate arrangements for their advisor to attend the hearing, which shall
not be delayed due to scheduling conflicts of the chosen advisor.
Respondents, complainants, and witnesses are required to
address the hearing administrator in person, on their own behalf, although they
may consult with their advisor during the hearing. This consultation must take
place in a manner that does not disrupt the proceedings. The advisor shall not
speak on behalf of their party unless expressly authorized to do so by the
The respondent, complainant, and any witnesses shall provide
the advisor’s name in writing to the Hearing Administrator two class days prior
to the hearing. If an advisor is an attorney, the respective party must notify
the Hearing Administrator assigned to the case of an attorney’s name and
address at least two class days prior to the hearing.In the Hearing Administrator’s sole discretion, an advisor
may be removed from the hearing if it is determined that their presence is
disruptive. The advisor may not serve as a witness. Deviations from these
procedures shall not necessarily invalidate a hearing or the decisions of a
All Housing and Residence Life hearings will follow established procedures for the Department of Housing & Residence Life. Failure to complete with a Residential Conduct process may lead to escalated disciplinary action being taken, and/or immediate referral to the University Student Conduct Office.
Housing and Residence Life Conduct Records are retained by the Department of Housing and Residence Life and will be shared with University Officials as needed. The Housing and Residence Life staff reserves the right to forward any individual and/or conduct incident to Student Conduct. Housing and Residence Life abide by confidentiality as required by FERPA.
In considering the facts and circumstances of each case, the
following sanctions, or combination of sanctions (with or without appropriate
modifications) may be imposed upon any individual resident and/or groups or
organizations found to have violated the Housing and Residence Life Rules and
- Written warning
- Community service hours – assignment to complete tasks under
the supervision of a University department or outside agency
- Educational activities – attendance at educational programs,
preparation of bulletin boards, reflective papers, interviews with appropriate
officials, planning and implementation of educational programs or other
- Counseling assessment – In certain circumstances in which a
student may be a threat to the safety of self or others, the student may be
referred for assessment (at the student’s expense) to a licensed mental health
professional or counseling center for general mental health or other counseling
issues. Students found responsible for alcohol and/or drug violations will
normally be referred to the UNF Office of the Dean of Students for alcohol
and/or drug education and assessment, but may be referred to an outside agency
or counselor based on the seriousness of the violation. Students must comply with
all recommendations established as a result of any assessment.
- Visitation restrictions – limit or loss of visitation
- Probation – A period of time during which a resident is
expected to demonstrate appropriate changes in behavior. Any further violations
of the Rules and Conduct Procedures may result in more serious sanctions being
imposed. Some of the restrictions that may be placed on the student during the
probation period include, but are not limited to: participation in student
activities, participation in leadership positions (RA/RHA), entrance into
residence halls or other areas of campus, or contact with another specified
- Change in residence hall/apartment assignment
- Exclusion (either temporary or permanent) from University
residence halls/apartments. If a resident’s Housing Contract is terminated as
the result of disciplinary action, the resident will remain fully responsible
for all rent due for all signed Housing Contracts.
This is not a complete list of possible sanctions.
NOTE: If a resident's Housing Contract is terminated as the result of disciplinary action, the resident will remain fully responsible for rent due for signed Housing Contracts.
Residents electing to appeal a Housing and Residence Life
Conduct decision must submit an Appeal Request Form appeal within five (5) class days of the date noted on the Decision Letter. Students have the right to appeal the outcome of their Residential Conduct case based on the following:
- Errors in the hearing proceedings that substantially affected the outcome of the hearing.
- The sanction(s) is (are) extraordinarily disproportionate to the violation committed.
- Presentation of new information that was not available at the time of the original hearing, which may substantially affect the outcome of the hearing.
Failure to Complete a Sanction
Failure to complete a Housing & Residence Life Conduct sanction(s) may result in an escalated disciplinary action, and/or immediate referral to the University Student Conduct Office. Please review the University's Student Code of Conduct for additional information regarding University Conduct Procedures.
NOTE: As a result of a case referral to the University Student Conduct Office, failure to complete with a sanction may result in a Disciplinary Hold being issued to the student's account. Holds will not be lifted to accommodate schedule changes, registration, transcript requests, etc. until the student has successfully completed required sanctions.