If the below information doesn't answer your question and you require additional assistance, please contact the Graduate School.
If you are trying to view a student's admission documents and/or transcripts, but can't, it could be:
You will find student transcripts in three different locations. The location varies depending on whether you are wanting to view UNF courses or transfer courses, and how the transcript was received. When reviewing a referral you will have links to each area, but follow these directions to locate transcripts outside of a referral.
UNF coursework: Click on Student Transcript. Enter the UNF ID and click Submit. The student's entire UNF academic record will be displayed.
Transfer institution transcripts that arrived via the Electronic Data Interchange (EDI) system: Click on Transfer Evaluation. Enter the UNF ID and click Submit. Any transfer work and degrees earned that were received in this format will populate. The majority of Florida's public institutions will use this method to send us transcripts.
Transfer institution transcripts that arrived in paper format or digital copy: Click on Admission Checklist Status. Enter the UNF ID and click Submit. Any applications the student has submitted will populate. Locate the application you would like to review, or the most recent application, and click the Term hyperlink. Click on the View Imaged Documents Related to the Admissions Application hyperlink to open the scanning database, OnBase. Any transfer transcripts that were received in this format will populate as STU-TRANSCRIPT-[official indicator].
To review all applicants in your program (will include those incomplete, cancelled, denied, referred, and admitted applicants):
If you would like to check the status of a particular applicant:
The application process requires the Graduate School to cancel incomplete applications after the deadline for the term. Students with incomplete applications are regularly notified via email of missing items during the active submission window and are always prompted to consistently check their status in MyWings. The Graduate School additionally leaves applications open after the deadline to allow in-progress students to submit outstanding checklist items. But while we make every effort to help applicants complete the requirements, we must also maintain an accurate record of our applications and close the active cycle by cancelling incomplete submissions.
If a student requires courses be transferred in, you will need to work with them to complete the Transfer of Credit Request Form. For us to process the form, an official version of the transcript must be on file. Please refer to the Graduate Transfer Credit Policy for limitations.
Once we have processed the form, the students Degree Evaluation will need to be updated. If you require assistance, please contact your undergraduate advising unit.
You have the option to run SIS Reports that will provide information on students within your program.
To access the SIS Reports:
Report by Curriculum: Admissions: Provides all applicants for a particular term. Information included in the report: N#, name, admission decision and date, gender and ethnicity, UNF GPA and hours, transfer GPA and hours (undergraduate transcript).
Report by Curriculum: Graduated
: Provides all graduates for a particular term. Information included in the report: N#, name, degree.
Report by Curriculum: Student
: Provides active students. Information included in the report: N#, name, catalog term, UNF GPA and hours, transfer GPA and hours (graduate level transfer hours).
Each report will have options for viewing:
The Admission Checklist Query will provide you a list of all incomplete, cancelled, denied, referred, and admitted applicants for a select term.
To access the Admission Checklist Query:
To view the student information: