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Graduate Council Bylaws

Article I: Name

The name of this standing committee shall be The Graduate Council of the University of North Florida. It serves as the faculty’s representative body for governance of the Graduate School at the University of North Florida.

Article II: Purpose

Section 1

The Graduate Council is vested with the responsibility of formulating, reviewing, disseminating, and monitoring the implementation of policies and procedures concerning graduate education at the University of North Florida, including but not limited to:

  1. graduate admissions requirements and policies, 
  2. graduate completion requirements, 
  3. graduate curriculum standards, 
  4. graduate instruction standards, and 
  5. graduate faculty standards.

To that end, the Council has the authority to initiate new policies and changes to existing policies related to graduate education, and to review and approve new policies and revisions of existing policies initiated by other units, subject to Section 2 below.


Section 2

Graduate Council policies, including all policy and procedural information published in the Graduate Catalog and other university documents, are subject to review and approval by the College Deans, the Dean of the Graduate School, the Provost and Vice President for Academic Affairs, and the President. They may also be subject to review and approval by the Faculty Association.

Article III: Membership

Section 1

The Graduate Council is composed of voting and non-voting members. The membership is determined as


  1. Voting members. All voting members must be Research Graduate Faculty. Each department or school responsible for the management of one or more graduate programs shall be represented by one member. The Dean of the Graduate School shall automatically serve. Voting members may select designees to attend and vote in their absence.
  2. Non-voting members. The Faculty Association President, the Dean of the Library, the Associate Vice President for Enrollment Services, and the Director of the Graduate School, or their designees, will serve as ex-officio, non-voting members of the Council. The President of the Graduate Student Organization, or her/his appointed delegate, will serve as the graduate student representative. Program Directors otherwise not appointed by their department to serve as voting members are encouraged to attend as non-voting members of the Graduate Council.
  3. The Dean of the Graduate School shall serve as chairperson of the Council.

Section 2

The following guidelines prescribe the designation of Council members. A list of departments offering graduate programs may be found in Appendix A. 

  1. Existing program representatives. Each department or school responsible for the management of one or more graduate programs will, according to that department’s policies and procedures, designate a representative for the Graduate Council. New representatives for existing graduate programs will take office at the first regularly scheduled after their appointment as program director.
  2. New department representatives. As new graduate programs are approved, the Council membership may grow in accordance with the bylaws. Such growth will not require revisions to the bylaws so long as the changes affect only the membership. Appendix A will be revised as necessary, the revision date noted on that page. New programs within departments or schools already represented on the Council shall be represented by the existing Council member. Departments or schools otherwise not represented will designate a representative to serve on the Council. New representatives may take office at the next regularly scheduled meeting.
  3. Student representative. The Chairperson of the Graduate Student Organization or her/his appointed delegate, in accordance to that organization’s constitution, will represent the graduate student body on the Graduate Council.

Article IV: Conduct of Business

Section 1
The Council will meet monthly during the academic year. Special meetings may be called by the Chairperson or by a majority of the membership.

Section 2
The minutes of each council meeting shall be made available to council members, college deans, and graduate program directors.

Section 3
For any meeting a simple majority of the voting members of the Council shall constitute a quorum.

Section 4
The Chair will report activities of the Graduate Council to the Faculty Association at such times as requested by the Faculty Association President. The Chair shall ensure that minutes of meetings are posted on the Graduate Council Web page in a timely manner.

Section 5
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall be the parliamentary authority for the Council when applicable and when not inconsistent with these bylaws or any special rules of order the Council may adopt.

    Article V: Committees

    Section 1

    The Council shall have the Chairperson form or cause to be formed such special committees as it needs. Each special committee shall have a charge which includes its organization, responsibilities, term of existence, and method of meeting and reporting.

    Article VI: Amendment of Bylaws

    Section 1

    These bylaws may be amended at any regular meeting of the Council by two-thirds of the votes cast, provided that the amendment has been submitted in writing to the membership at the previous regular meeting.

    Appendix A

    Brooks College of Health: Four members

    School of Nursing

    Department of Clinical & Applied Movement Sciences

    Department of Nutrition & Dietetics
    Department of Public Health


    Coggin College of Business: Two members

    Department of Accounting and Finance
    Department of Management


    College of Arts & Sciences: Nine members

    Department of Biology
    Department of Criminology & Criminal Justice
    Department of English
    Department of History
    Department of Mathematics & Statistics

    Department of Music
    Department of Political Science & Public Administration
    Department of Psychology

    Department of Sociology, Anthropology, and Social Work


    College of Computing, Engineering & Construction: Two members

    School of Computing

    School of Engineering


    College of Education & Human Services: Four members

    Department of Leadership, School Counseling & Sport Management
    Department of Exceptional, Deaf & Interpreter Education
    Department of Foundations and Secondary Education
    Department of Childhood Education, Literacy & TESOL


    History: Authorization by majority vote of the Graduate Council

    Authorization by majority vote of the Graduate Council.

    Originally adopted April 14, 1998
    Revised and adopted October 11, 2002
    Revised and adopted January 23, 2004
    Revised and adopted November 23, 2004
    Revised and adopted May 23, 2006

    Revised and adopted April 29, 2015

    Revised and adopted October 10, 2019