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Examples of UNF Faculty research conducted with ORSP

July 2012

budget amendment small
New F&A Rates

With the start of the new fiscal year, ORSP has received new facilities and administrative (F&A or indirect) cost rates from the Department of Health and Human Services. Use the rate chart below when calculating salaries in your proposal budgets. If you need additional guidance, ORSP is happy to meet with you personally to discuss the changes and help you make budget determinations. 


The new F&A rates, effective July 1, are: 





Rate %   

Applicable To  




Organized Research On-Campus 




Organized Research Off-Campus 




Other Sponsored Activities On-Campus 




Other Sponsored Activities Off-Campus 

07/01/11 06/30/15 20.00 Local Government and Non-profit


All rates are based on the modified total direct cost base which means that capital expenditures (buildings, individual items of equipment; alterations and renovations); subawards in excess $25,000; hospitalization and other fees associated with patient care; rental/maintenance of off-site activities; and student tuition remission and student support costs (e,g., student aid, stipends, dependency allowances, scholarships, fellowships) are not included in the calculation. 


These rates will be used for all proposals submitted after May 31, 2012.


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time is money 2
Grants Accounting and Financial Management News - C&G Fringe Rates

The Department of Health and Human Services (DHHS) also approved new fringe benefit rates for contract and grant (C&G) projects. These fringe rates include expenses related to retirement, health insurance, basic life insurance, social security, Medicare, worker’s compensation, unemployment, pretax assessment, annual, holiday and sick leave. Effective May 31, 2012, all active awards and new budgets will be charged the new benefit rates. The C&G fringe rates are reviewed annually by DHHS and adjusted to reflect differences between the rate charged and the actual fringe payments.


A&P 32.7%
USPS  44.2%
Faculty (9 month & 12 month)    28.8%
Summer Faculty 17.8%




Terminal leave costs (i.e., the payout of annual leave accrued while employed at UNF) represent unused annual and sick leave which exist at the end of an employee’s service. In the past, employees on Contract and Grant (C&G) projects were required to use their leave prior to the project end date and were not eligible for leave payouts, except in rare occurrences when prior approval was received by the sponsoring agency or primary department. With the approval of the new C&G fringe benefit  factors from DHHS, C&G employees are now eligible to be paid for all or part of their unused annual and sick leave at termination, in accordance to university policies.


  Read more...  


Research Development News - The Difference Between C&G and University Fringe Rates for Cost Sharing

Often funding agencies require grantees to include some sort of matching or cost share in their proposals to show institutional support for the project. Cost sharing can be in-kind, third party or cash in accordance with the requirements for allowability. Most commonly a faculty member will provide match by devoting time to a project without compensation from the grant. In that case, the cost share is considered cash match coming from University funds. When using University salary funds as match, the University fringe rates should be used in the budget. The University rates include educational and general (E&G), auxiliary, local funds and foundation funds among others. The current rates that should be used can be found on the Budget Office's website.



The C&G rates are slightly different than University rates. The C&G rates are determined on an annual basis by the Department of Health and Human Services based on the rates of benefits expended the previous year plus an additional 2% used for the leave pool. University rates are determined by the University's Budget Office based on a snapshot in time, usually a date in February or March, showing the actual amounts paid out and what needs to still be paid. C&G rates, then, tend to lag University rates by a year. 


For more information see the Cost Sharing Procedures.

consent 2
Research Integrity News - Informed Consent in Human Subject Research: A process and a document

Informed consent is the process of providing adequate information to potential research participants so that they can make informed decisions about whether they would like to volunteer to be participants in research studies. Documented informed consent is required in all research involving human subjects unless the requirement is specifically waived by the IRB of record (46.117). The most common method of obtaining documentation of informed consent is the use of an informed consent document that contains all the required elements of informed consent and is signed by the participant. A list of the required elements of consent can be found both in the Guidelines for Creating Informed Consent Document and the Informed Consent Checklist which are on the UNF IRB webpage. Although the informed consent document itself is often mistaken as informed consent, the signed consent document is only documentation of a more extensive consent process that should involve an active exchange of information between the investigator and the potential participant.


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did you know
How F&A Costs Are Used at UNF

Recovered Facilities and Administrative (F&A) Costs pay for the costs of research that cannot be easily identified with or billed to one project. The federal Office of Management and Budget has studied this for many years and in one of its official Circulars, OMB Circular A-21, defines F&A costs as costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. These are real costs that may include the costs of electricity to run the building in which a sponsored project is conducted, equipment shared among researchers, salaries to pay for department staff assistants, or library subscriptions to academic journals. It is very tempting not to think of these services as part of the real costs associated with a project, but they constitute a significant portion of the total resources consumed by any sponsored project. 


The F&A recovery on sponsored grants and contracts allows UNF to build, maintain and operate its research facilities. F&A cost dollars received by the University are not "extra dollars," "tax," "a fee" or "profit." Funding derived from F&A costs provides critical dollars necessary to support the operating expenses related to the space in which the research is conducted, as well as the administrative services provided to the Principal Investigator. Additionally, the recovery supports the research enterprise by funding major research initiatives, cost share of equipment and tuition. A portion is returned to the colleges, Principal Investigator, and some University units (Use of Recovered F&A Costs Policy).  

Recent Awards

Congratulations to the following faculty and staff members receiving funding for their research projects.


Don Shea, President's Office, Administrative / Managerial Support, Jacksonville Civic Council, $50,168 


Jeffrey Michelman and Robert Slater, Accounting and Finance, and Bobby Waldrup, Academic Affairs, Data Security in the Public Utilities Industry, Jacksonville Electric Authority, $21,667


Chris Brown, Civil Engineering 

- Training Program on Groundwater Modeling System (GMS) and Model Packages Modflow and SEEP-2D, Ellis and Associates, Inc., $1,729

- Validation Study at Clay County Utilities Authority for FMC Peroxygens, FMC Corporation, $9,214


Thobias Sando, Civil Engineering, Safety Implications of Transit Operator Schedule Policies Phase II - Evaluation of the Influence of the Transit Operator External Driving Hours and Rest Breaks on Transit Safety, Florida Department of Transportation, $100,000

J. David Lambert, Construction Management 

- Evaluate Nutrient Enrichment Effects from Atmospheric Nitrogen Deposition Impacts on the Timucuan Ecological and Historic Preserve, Timucuan Trails Parks Foundation / National Park Service, $7,050

- Development of a Real-time, Location-based Learning System Model for RABOB in GTMNERR, Southeast Coastal Ocean Observing Regional Asosciation / US Department of Commerce, $5,000


Don Resio, Taylor Engineering Institute, Wind and Pressure Fields Project in Support of STARR's Modeling of Flood Levels on Lake Superior, STARR, A Joint Venture / Federal Emergency Management Agency, $36,070


Joseph Butler, Biology, Investigations into the Interaction between Terrapins and Crab Traps, Florida Wildlife Commission / Florida Fish and Wildlife Conservation Commission, $26,147

James Gelsleichter, Biology 

- Characterizing the Reproductive Biology of Species in the Small Coastal Shark Fishery Complex in US Atlantic Waters, National Oceanic and Atmospheric Administration, $154,836


Cliff Ross, Biology, Interactions Among Ocean Acidification, Elevated Temperature, and Macroalgal Presence on Coral Larvae Stress and Post-settlement Survivorship, Mote Marine Laboratory, $20,944


Amy Lane, Chemistry 

- A Genetic-Chemical Approach for Exploring Biotic Interactions as Activators of Natural Product Biosynthesis among Marine Bacteria, Research Corporation, $35,000

- Marine Natural Product Modulators of Fungal Biofilms, American Society of Pharmacognosy, $5,000


Laura Heffernan, English,The Historical Classroom: Disciplinary History for the 21st Century, American Council of Learned Societies, $35,000


Brian Zoellner, Foundations and Secondary Education, and Faiz al-Rubaee, Mathematics, FloridaLearns STEM Scholars, North East Florida Educational Consortium, $33,616

Nirmalkumar Patel, Physics, Measurement of the Ozone Profile in the Stratosphere Using Improved Nanocrystalline Sensor Arrays Payload on a High Altitude Balloon Platform, Florida Space Grant Consortium / National Aeronautics and Space Administration, $4,100

Keith Ashley, Sociology and Anthropology, A French Colony Lost: The Search for La Caroline, Florida Department of State, $43,574 

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