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Documentation Requirements & Registration with the DRC

Staff at the Disability Resource Center (DRC) at the University of North Florida (UNF) have developed a set of documentation guideline forms which will assist the staff in identifying appropriate academic accommodations to registered students. These guidelines provide students, professional diagnosticians, and service providers with a common understanding and knowledge base of those components of documentation necessary to validate the existence of a disability and the need for reasonable accommodations. The documentation must indicate that the disability substantially limits the student in some major life activity, including learning.


Providing documentation to the DRC is voluntary, though students may not receive any accommodations without completing the registration process with the DRC.


The following documentation forms in Word format are provided in the interest of assuring that documentation of a disability demonstrates an impact on a major life activity, is appropriate to verify eligibility, and supports the request for accommodations, academic adjustments, and/or auxiliary aides. Documentation reports or letters from licensed providers in the specific disability area of expertise are also accepted. IEP's are a valuable resource for information, but cannot be used as documentation of a disability.

Licensed mental health professionals include:

  • Psychologist
  • Psychiatrist
  • Clinical Social Worker
  • Mental Health Counselor
  • Psychiatric Nurse Practitioner (ANCC)

A list of providers not affiliated with UNF in the Jacksonville area, is available upon request.


The UNF Counseling Center may not provide this type of documentation required by the DRC.


The DRC will adhere to its confidentiality policies regarding its responsibility to maintain confidentiality of the evaluation and will not release any part of the documentation without the student's informed consent or under compulsion of legal process. Students are under the protection of the Privacy Act and need not disclose any information regarding the nature of their disability to anyone outside the DRC office.

Registration Procedures

  • Step 1: Be admitted to the University of North Florida.

    For documentation submission prior to university admittance please email India Hamilton.

  • Step 2: (a)Provide your current disability documentation from a licensed professional to the DRC staff and (b)complete initial online intake form via clockwork:

    To complete initial online intake - Log into myWings; select Student Tools Icon > Clockwork(Disability Accommodations) > Online Intake

    • Options to submit documentation:
      • Upload via Clockwork during online intake application.
      • Drop it off at the DRC in person, Building 57 room 1500, Attn: India Hamilton
      • Fax to the DRC office - (904)620-3874
      • Scan and email documents to the DRC -
      • Mail to the DRC:
        • University of North Florida
        • 1 UNF Drive, Building 57, Room 1500
        • Jacksonville, Florida 32224-7699

    Upon receipt of your documentation, a DRC staff member will review the information.


    (Note: IEP's and 504 plans cannot be substituted for documentation by a licensed professional)


  • Step 3: You will then receive an email in your UNF myWings account from the DRC inviting you to make an appointment to complete the registration process or to provide additional documentation.
  • Step 4: The registration meeting will be in person a with a DRC staff member to discuss appropriate accommodations based on your documentation and specific needs.

Initial Registration/Online Intake through Clockwork Student Portal

myWings Link to access Clockwork Student Portal Follows;

Initial Registration/Online Intake Manual Download Link in Word format Follows;

Initial Registration/Online Intake Embeded Youtube Video Follows;



YouTube Link

Scheduling Appointments in Clockwork Student Portal

Path: myWings>Student Tools Icon > Clockwork(Disability Accommodations)>Schedule an appointment Icon

Appointment Scheduling Manual Download Link in Word Format Follows;

Appointment Scheduling Embeded Youtube Video Follows;



YouTube Link