Students who present with a medical condition of such severity or duration, as confirmed in writing by a physician, that renders them incapable of completing their courses must first attempt to withdraw by the withdrawal deadline of the affected term as posted on the academic calendar. Students who withdraw from their classes by the withdrawal deadline may be evaluated for a medical withdrawal by submitting a Medical Withdrawal petition with all required documentation.
In order to be eligible for a Medical Withdrawal, a student must provide documentation of an illness or injury which was not previously known to the student, or which was believed to have been treated and resolved. The student must also provide evidence of having experienced an escalation of symptoms and documented evidence of having received treatment during the semester for which they are seeking the withdrawal.
All Medical Withdrawal petitions, including late medical withdrawals, must be submitted through the Medical Withdrawal procedure (
If approved, W grades will be converted to grades of WM. A student who needs to exceed the withdrawal limit can and must petition for a Medical Withdrawal by the withdrawal deadline. A student who misses the withdrawal deadline as a result of extraordinary, documented medical circumstances that are clearly beyond the student’s control may petition for a late Medical Withdrawal. Students in this situation must submit the Medical Withdrawal petition with an explanation and documentation of the extraordinary circumstances, including all required documentation, within six (6) months from the last day of the semester.
Students may not use the Medical Withdrawal process as a result of medical issues of dependents or family members.
What should I do first?
students pursue a medical withdrawal they are HIGHLY encouraged to consult
their professors to discuss any alternative options to withdrawing from the
course. If there are no options to recover the course, and it's deemed
necessary to withdraw, then the student may consider withdrawing using the
established withdrawal process.
- It is
also highly recommended for students to consult the Office of the
Dean of Students staff to discuss their options. Often in these situations
we can help students identify alternative options to resolve how their
health situation is impacting them academically.
What is required for the Medical Withdrawal
- To be considered for a medical withdrawal a
student must be able to provide a letter from a licensed mental health provider for Psychological related withdrawals, or a licensed
physician for physical illness withdrawals, that addresses the
content outlined in the "Guidance for Physician's Letter"
document linked below.
- If students are pursuing a partial medical
withdrawal, the application must include an "Instructor Recommendation Form"
for each requested course.
It is highly recommended for students to
discuss their situation with their doctor, their professors, and the Office of The Dean of
Students prior to submitting a medical withdrawal application.
If you are requesting a partial medical withdrawal, email your professor the following message and copy firstname.lastname@example.org:
You are receiving this email because I am seeking a partial medical withdrawal from (INSERT COURSE NAME) for the (INSERT SEMESTER EX. SPRING 2020) semester. In order to have my medical withdrawal fully considered, I need your assistance by filling out the form linked below. The medical withdrawal committee reviews my medical withdrawal petition, my medical documentation, and the linked instructor feedback form before rendering a decision. When you fill out the form it will go directly to the Office of the Dean of Students to be attached to my medical withdrawal petition. If you have any questions, I’ve been advised to ask you to email email@example.com.
Link to form: https://cm.maxient.com/reportingform.php?UnivofNorthFlorida&layout_id=25
Thank you for your feedback.
(INSERT YOUR NAME)
How do I apply for a Medical Withdrawal?
- The Medical Withdrawal process is overseen
through the Office of the Dean of Students. Only completed medical
withdrawals will be sent onto the Medical Withdrawal Committee (consisting of a
Mental Health or Physical Health representative and an Academic/Student Affairs representative).
- The Medical Withdrawal process may take
approximately six weeks to complete a full review. This process is initiated once applications that contain sufficient and appropriate information and documentation are received.
To apply for a medical withdrawal:
Please contact the Dean of Students office at firstname.lastname@example.org, with any questions.
- Students must submit a Medical Withdrawal Application using
the links below;
- Submit a physician's letter, as outlined in
the Guidance for Physician's Letter PDF
- (Partials Only) Submit an Instructor Feedback Form for each class requested.
Medical Withdrawal Guidance
Frequently asked questions:
- Medical Withdrawal Types
- Complete v. Partial
- Deadlines and Status
- Financial Information
- Medical Documentation
- Committee Decisions
- Appeal Process
Application Links & Forms