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Equipment online checkout form

This form is processed when University owned equipment is removed for off campus use. This will need to be completed by the user of the equipment or custodian of the department. We recommend when processing the form to limit one form per asset and to limit the check-in date to 3 years. This form is required to be in compliance and to avoid inventory reconciliation issues.

 

To access the Equipment online checkout form, please follow the steps below.

 

1. Login to myWings with your UNF ID and password.

 

2. Select the tile that says "Banner Finance Self-Service".

 

Banner Finance Self Service Tile

 

3. On the Finance Information tab, at the bottom of the list, click on "Property Checkout".

 

NOTE: All three forms (Property Checkout,Survey, and Transfer) are accessed through Finance Self-Service.

 

Finance Self Service options with Property Checkout highlighted

 

4. Under the Property Checkout options, select "Create New Property Checkout Request".

 

Please limit the check in date to no more than 3 years.

 

Property Checkout options with Create new property checkout request highlighted

 

Survey request form

The online survey form is to be completed by the custodian to request release of accountability and to have the asset removed from the department for surplus pickup. Survey requests for technology assets are to be completed by the Information Technology Equipment Manager. Non-Technology assets are to be completed by the department. This form is also used to remove assets from the inventory that may be traded in, lost, missing or stolen. This form is required to avoid inventory reconciliation issues.

 

To access the Survey request form, please follow steps one and two above.

 

3. Once in the Financial Information tab, at the bottom of the list, select "Property Survey".

 

Finance Self Service options with Property Survey highlighted

 

4. Under Property Survey, select "New Property Survey Request".

 

Technology assets may only be transferred by an Equipment IT Manager. Non-technology items may be transferred by department.

 

Property Survey options with Create new property survey request highlighted

 

Property Transfer Request

This online form is to be completed when property control tagged assets are transferred between departments. The transfer of barcoded technology assets is handled by the Information Technology Equipment Manager. Non-Technology bar coded assets are handled by the department. This form is required to avoid inventory reconciliation issues.

 

To access the Property Transfer request form, please follow steps one and two above.

 

3. Once in the Financial Information tab, at the bottom of the list, select "Property Transfer".

 

Finance Self Service options with Property Transfer highlighted

 

4. Under Property Transfer, select "Create New Property Transfer Request".

 

Technology assets may only be transferred by an Equipment IT Manager. Non-technology items may be transferred by department.

 

Property Transfer options with Create new property transfer request highlighted

 

If you need assistance with these forms please contact Jim Mousa at 620-2779, Jean Glasgow at 620-2736 or Arlene Levy at 620-2737.

 

Additional training is available through the University Property and Records Management CPDT training class.