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MyWings Employee Self-Service Instructions Electronic Form W-2 Tax Statement

As required by the Internal Revenue Service (IRS), the University of North Florida must provide all employees a Form W-2 Wage and Tax Statement each calendar year to be used by the employee in completing their annual Form 1040, or 1040-SR US Individual Income Tax Return. The Form W-2 Tax Statement details the employee's wages, tax withholding and other important payroll information for the calendar year.


In previous years, employees received paper copies of their Form W-2 Wage and Tax Statements. As an alternative to the paper Form W-2 Wage and Tax Statements, University of North Florida employees may elect to receive their Form W-2 Wage and Tax Statements electronically online through the MyWings Employee-Self Service System. Please read the entirety of this notice and provide your consent to receive all future W-2 Wage and Tax Statements exclusively in electronic format.

 

Advantages of the electronic Form W-2 Wage and Tax Statement:

  • Earlier employee access to the Form W-2 Tax and Wage Statement
  • The electronic Form W-2 Wage and Tax Statement can never be lost, stolen, delayed or misplaced by the U.S. postal service or by the employee.
  • Accessibility to the electronic Form W-2 Wage and Tax Statement from anywhere the employee has access to a computer.
  • Access to the form is securely protected through UNF myWings portal.
  • The electronic copy will contain all information and formatting required by the IRS.

Consent to Receive Form W-2 Wage and Tax Statement in electronic format in lieu of paper form.

The Internal Revenue Service (IRS) allows the use and distribution of Form W-2 Wage and Tax Statements in electronic form in lieu of paper forms. In order to do so, employees must consent to receive their Form W-2 Wage and Tax Statements in electronic format by completing the following steps:

  • Go to UNF myWings Portal.
  • Enter your UNF ID and Password. Click the Login button or press enter to continue.
  • Click the Staff tab.
  • Under the My Applications channels, click "W-2 Electronic Consent" link.
  • Read the Electronic W-2 Consent Statement, check the "Consent to receive W-2 electronically:" check box.
  • Click the Submit button.

 

You may revoke your consent and receive a paper Form W-2 through myWings by completing the following steps: 

  • Log into myWings at http://my.unf.edu.
  • Select the Employee Resources Tile.
  • Select Employee Records.
  • Select Tax Information.
  • Click update My Consent.
  • Uncheck the checkbox next to the statement "Consent to receive W-2 electronically," and click Submit to save your changes.


You may also revoke your consent by providing written notification to the Office of Human Resources or the Payroll Office:

 Payroll Office

1 UNF Drive (Building 53, Suite 2850)

Jacksonville, FL 32224

(904) 620-2984/2706

banner-payroll@unf.edu


Office of Human Resources

UNF Drive (Building 1, Suite 1101) Jacksonville, FL 32224
(904) 620-2903
hr@unf.edu


Corrected W-2's and Paper Copies

If you received an electronic W-2 that is subsequently corrected, you will receive a corrected W-2 electronically and you will be notified that myWings has been updated within 30 days. If the email is returned as undeliverable and you have not provided a new e-mail address, the corrected W-2 or notice will be furnished to you by mail or in person. Corrected W-2s will be available on myWings until October 15 or the next business day if it falls on a Saturday, Sunday or legal holiday, or 90 days after the corrected form is posted, whichever is later.


You may also make changes to your permanent and mailing addresses in myWings by completing the following steps:

  • Log into myWings at http://my.unf.edu.
  • Select the Employee Resources Tile.
  • Select Employee Records.
  • Select Personal Information.
  • Click Update Address(es) and Phone(s)

If your employment with the University ends, any W-2 will be provided in paper format.

 

A visual online guide is also available in accessing the Electronic W-2 Consent form.

 

 For more information regarding the Electronic W-2, please visit the following websites:

https://www.unf.edu/controller/payroll/Electronic_W-2_consent_information.aspx

http://www.unf.edu/controller/payroll/MyWings_W2_Consent _Guide.aspx


Notice: Employees who consent to receive his/her Form W-2 Wage and Tax Statement online will not receive a paper copy of the Form W-2 Wage and Tax Statement. If an employee does not consent, he/she will continue to receive a paper copy of the Form W-2 Wage and Tax Statement and will be mailed to their permanent/legal address. An employee who chooses to receive his/her Form W-2 Wage and Tax Statement online can also receive a paper copy of the W-2 Wage and Tax Statement by contacting the Payroll Office. Request for a paper copy does not withdraw the employee's consent for electronic delivery of all future W-2 Wage and Tax Statements. The employee can change his/her option and withdraw consent to online delivery by un-checking the consent check box and clicking the Submit button, by e-mail or other written notice to: 

 
University of North Florida Payroll Office
1 UNF Drive, Hicks Hall, Bldg. 53, 2nd Floor, Suite 2850 Jacksonville, FL 32224
Phone: (904) 620-2984 or (904) 620-2706
E-mail: banner-payroll@unf.edu

If consent is withdrawn, it will only be effective for W-2 Wage and Tax Statements not yet issued. The provision of an employee's Form W-2 Wage and Tax Statement by electronic format will automatically cease upon the employee's termination of employment with the University of North Florida.

All employees should be cognizant that the Form W-2 Wage and Tax Statement, even when provided electronically, should print the W-2 Wage and Tax Statement for personal record keeping. Each year's online electronic W-2 Tax Statements will remain on myWings Employee Self-Service through October 15th.

For any additional questions, please contact the UNF Payroll Office at (904) 620-2984 or (904) 620-2706.