Accounts Payable Lists
Invoice Standards
Invoice Date: The date listed on the vendor's invoice or the request date of the direct pay invoice.
Transaction Date: The current date.
Payment Due Date:Three to ten days after the Transaction Date, based on how long it takes the back-up to be received in Accounts Payable.
Vendor Invoice Number: The number listed on the vendor's invoice, if none provided the number assigned by the dept. using the following formula:
- The first 3 characters of the invoice number should be the payee's initials.
- For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of the last name. If a middle initial is not available, this character should be excluded.
- Example: John Little Smith should appear as JLS.
- For corporations, this includes the first three letters of the company's name.
- Example: Dell Corporation should appear as DEL.
- The next (6) characters will be the date of the transaction (MMDDYY).
- Example: March 1, 2008 will appear as 030108
Banner Invoice Number: The Banner assigned invoice # starting with an "I".
Frequently Used Account Codes
Direct Pay Expenses
FREQUENTLY USED ACCOUNT CODES
EXPENSE |
BANNER ACCOUNT CODE |
Athletic Game Officials |
721005/721006 |
Background Screenings |
771002 |
Catering and Food Products |
771004 |
Courier Service |
771006 |
Employee Reimbursements of Moving Expense – Non Taxable |
771028 |
Employee Reimbursements of Moving Expense –Taxable |
771030 |
Employee Advertising Bills |
771012 |
Entertainment Contracts |
771008 |
Foreign Travel – Meals |
772304 |
Foreign Travel – Lodging |
772305 |
Foreign Travel – Common Carrier |
772306 |
Freight |
771006 |
Gasoline Credit Card Payments for State Vehicles |
740012 |
Inter-library Loans/Library Vouchers |
798100 |
Medical Expenses for Student Athletes |
771032 |
Memberships |
771001 |
In State Travel – Registration, Misc |
772100 |
In State Travel – Meals |
772104 |
In State Travel – Lodging |
772105 |
In State Travel – Common Carrier |
772106 |
Out of State Travel – Registration, Misc |
772200 |
Out of State Travel – Meals |
772204 |
Out of State Travel – Lodging |
772205 |
Out of State Travel – Common Carrier |
772206 |
Payments to Research Subjects |
771025 |
Postmaster Payments |
771000 |
Registration Only – On Campus |
771903 |
Subscriptions |
771012 |
Third Party Payments for International Travel |
772300 |
Bottles Water Service |
771031 |
Office Equipment |
740002 |
Office Supplies, Paper Products, Signs/Materials |
740001 |
Rentals for Space and Building |
771900 |
Telephone |
732001 |