Accounts Payable Lists
Invoice Date: The date listed on the vendor's invoice or the request date of the direct pay invoice.
Transaction Date: The current date.
Payment Due Date:Three to ten days after the Transaction Date, based on how long it takes the back-up to be received in Accounts Payable.
Vendor Invoice Number: The number listed on the vendor's invoice, if none provided the number assigned by the dept. using the following formula:
- The first 3 characters of the invoice number should be the payee's initials.
- For individuals, this includes the first initial of the first name, the first initial of the middle name and the first initial of the last name. If a middle initial is not available, this character should be excluded.
- Example: John Little Smith should appear as JLS.
- For corporations, this includes the first three letters of the company's name.
- Example: Dell Corporation should appear as DEL.
- The next (6) characters will be the date of the transaction (MMDDYY).
- Example: March 1, 2008 will appear as 030108
Banner Invoice Number: The Banner assigned invoice # starting with an "I".
Frequently Used Commodity/Account Codes
Direct Pay Expenses
FREQUENTLY USED COMMODITY/ACCOUNT CODES
||BANNER ACCOUNT CODE
|Athletic Game Officials
|Catering and Food Products
|Employee Reimbursements of Moving Expense – Non Taxable
|Employee Reimbursements of Moving Expense –Taxable
|Employee Advertising Bills
|Foreign Travel – Meals
|Foreign Travel – Lodging
|Foreign Travel – Common Carrier
|Gasoline Credit Card Payments for State Vehicles
|Inter-library Loans/Library Vouchers
|Medical Expenses for Student Athletes
|In State Travel – Registration, Misc
|In State Travel – Meals
|In State Travel – Lodging
|In State Travel – Common Carrier
|Out of State Travel – Registration, Misc
|Out of State Travel – Meals
|Out of State Travel – Lodging
|Out of State Travel – Common Carrier
|Payments to Research Subjects
|Registration Only – On Campus
|Third Party Payments for International Travel
|Bottles Water Service
|Office Supplies, Paper Products, Signs/Materials
|Rentals for Space and Building