Summary of the Conduct Process
The Office of Student Accountability & Resolution (OSAR) upholds the University's Student Code of Conduct. Students are generally referred for violations of the Student Code of Conduct, and any member of the university community or public may submit a referral of a possible violation. Additionally, the Office of Student Accountability & Resolution may initiate a referral if information regarding alleged misconduct is reported through other venues.
Upon receipt of a referral, the OSAR will review the information provided and either open an Investigation or determine there is enough information present for a potential violation and issue a Charge Letter.
A Conduct Investigation will be automatically triggered in cases involving violations of the Sexual Misconduct Regulation or Title IX. Investigations involving witness(es) or victim(s) continue with or without their involvement.
Charge Letter Sent
Once a Charge Letter is sent to a student, they have five (5) class days to respond and schedule a Conduct Review Meeting. A student will waive their right to a Conduct Review Meeting by not contacting the OSAR within five (5) class days, at which time a hearing forum will be selected and scheduled for them. Cases involving violations of the Sexual Misconduct Regulation, Title IX, or exceptionally egregious in nature will automatically require a Panel Hearing.
The respondent may be accompanied during the Conduct Review and the Hearing by an advisor of their choice. Advisors are not allowed to speak on behalf of a student. You are required to inform the OSAR of the person's name who will be advising you 48 hours prior to your Conduct Review/Hearing*.
*When contacting the OSAR to inform us of an advisor, please include their First Name, Last Name, Title, Contact Phone Number, and E-mail Address.
The Conduct Review Meeting is informational in nature and provides the student with the opportunity to understand their rights, the conduct process, and review the incident report/referral sent to the conduct office. A student should arrive at least ten minutes before the scheduled time of their Conduct Review to be properly prepared for their meeting.
As the Conduct Review completes, the respondent will be able to select which Hearing type they would like to proceed with.
There are three types of Hearings a student may choose from, except in certain circumstances:
- Panel Hearing
- Administrative Hearing
- Agreed Resolution
The Hearing can be heard with or without student participation. A Hearing allows the student to share their perspective on the situation, present any witness(es) or additional information they feel is relevant and important.
More information can be found in Section G of the Student Code of Conduct.
After a Hearing, the OSAR will review the information presented and/or recommendations from the Panel Hearing Board. In cases involving potential suspension or permanent separation from the University, a recommendation will be reviewed by the Vice President for Academic and Student Affairs and/or President of the University. A Decision Letter stating the outcome and sanctions, if any, will be sent to the student via their UNF email.
Decisions on the case will be sent to the appropriate students within fourteen (14) class days, unless outstanding or additional circumstances prevent the OSAR from being able to do so. All University communication is sent to the students University email account (Nfirstname.lastname@example.org). Students are expected to check their UNF student email account on a 24-hour basis per the Student Handbook.
Total timeline: between 20-30 class days (up to 1.5 months)