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Summary of Process

 

The Student Conduct Office upholds the University's Student Code of Conduct. Students are generally referred for violations of the Student Code of Conduct, and any member of the university community or public may submit a referral of a possible violation. Additionally, the Student Conduct Office may initiate a referral if information regarding alleged misconduct is reported through other venues.  

The Process

Receipt of Referral/Charge Letter

Upon receipt of a referral, the Student Conduct Office will review the information provided and either open an Investigation or determine there is enough information present for a potential violation and issue a Charge Letter. A Conduct Investigation will be automatically triggered in cases involving violations of the Sexual Misconduct Regulation or Title IX. Investigations involving witness(es) or victim(s) continue with or without their involvement. 

 

Conduct Review

Once a Charge Letter is sent to a student, they have five (5) class days to respond and schedule a Conduct Review Meeting. The Conduct Review Meeting is informational in nature and provides the student with the opportunity to understand their rights, the conduct process, and review the incident report/referral sent to the conduct office. In most cases, the student will also select the hearing type they prefer to move the case forward. A student will waive their right to a Conduct Review Meeting by not contacting the Student Conduct Office within five (5) class days, at which time a hearing forum will be selected and scheduled for them. Cases involving violations of the Sexual Misconduct Regulation, Title IX, or exceptionally egregious in nature will automatically require a Panel Hearing.

 

Hearing

After conclusion of a Conduct Review, the process moves forward into a Hearing. There are three types of Hearings a student may choose from, except in certain circumstances.

  1. Panel Hearing,     
  2. Administrative Hearing and
  3. Immediate Hearing.

The Hearing can be heard with or without student participation. A Hearing allows the student to share their perspective on the situation, present any witness(es) or additional information they feel is relevant and important.  

Post-Hearing

After a Hearing, the Student Conduct Office will review the information presented or recommendations from the Panel Hearing Board. In cases involving potential suspension or permanent separation from the University, a recommendation will be reviewed by the Vice President for Student and International Affairs and/or President of the University. A Decision Letter stating the outcome and sanctions, if any, will be sent to the student.

 

Decisions on the case will be sent to the appropriate students within fourteen (14) class days, unless outstanding or additional circumstances prevent the Student Conduct Office from being able to do so. All University Communication is sent to the students University email account (N#@ospreys.unf.edu) and students are expected to check this account on a regular basis per the Student Handbook.