Student Conduct Board Roles
The Student Conduct Board is a body of active students, faculty, and staff selected by the University Conduct Officer to review student conduct cases. All Board members are required to successfully complete annual training in student conduct regulations and procedures. The Board is advised by the Program Coordinator for the Office of Accountability & Resolution (OSAR), who manages membership and training.
Panel Hearing Officer
Panel Hearing Officers play an integral role in the adjudication of formal student conduct cases by serving as representative of the University to ensure students are afforded their due process rights. Student Conduct Board Panel Hearings are primarily utilized in cases involving alleged violations of sexual misconduct, endangerment and harassment. They may also be utilized in cases resulting in a suspension breaking continuous enrollment or expulsion.
The OSAR Program Coordinator communicates directly to Board Members when a case necessitates the need for Panel Hearing Officers. Once you have committed to serving as a Panel Hearing Officer, and have been selected for a specific case, it is your responsibility to identify any conflicts of interest between you and the case parties. Depending on the case, you will have 30-60 minutes for case review. Panel Hearing Officers are responsible for assisting in the overall implementation of hearing procedures, which includes equal treatment of the parties and due process.
Cases where a potential Title IX violation is under review will require Panel Hearing Officers who have successfully completed a Title IX training module.
Panel Hearing Officer Duties:
- Arrive at scheduled Panel Review time.
- Review Incident Reports and documentation presented for Panel Hearing.
- Participate in the Panel Hearing by interacting with the parties and taking a critical examination of all materials.
- Be knowledgeable of Student Code of Conduct violations and review case through preponderance of evidence standard.
- Each Panel Hearing shall consist of one Panel Hearing Officer serving as the Panel Chair, this Chair shall facilitate the Panel Hearing by following the hearing procedures in the script provided, ensuring the questions remain relevant, leading panelist deliberations and completing the Decision Rationale Form.
A Conduct Advisor meets with students accused of misconduct to assist them in understanding their rights, the conduct process (from investigation through hearing), while also providing them with information about campus resources. Individuals in this role may serve as the Advisor during the formal Student Conduct process. Student Conduct Board members who wish to assist students by serving as a Conduct Advisor should complete the Conduct Advisor training module.
Cases where a potential Title IX violation is under review will require Advisors who have successfully completed a Title IX training module.
Conduct Advisor Duties:
- Serve as the primary contact for students regarding their rights as a respondent in the student conduct process.
- Meet with respondent one-on-one to review role of advisor and conduct case. Estimated time commitment will depend on individual cases.
- Complete the Advisor Intake Form and Checklist.
- Familiarize oneself with the entire student conduct process, including investigations, of the University prior to a hearing in order to provide reliable feedback and guidance to respondents.
- Serve as the advisor for the student at a Conduct Review meeting or their Formal Hearing. The role of an advisor in these settings is to provide support and clarification for the respondent, but does not communicate information on behalf of the respondent.
Student Conduct Board members serving in the capacity of a Conduct Advisor for a case may not participate in the investigation of that case or serve as a Panel Hearing Officer for any case with a current or former student respondent advisee.
NOTE: For specific information related to the role of Advisors in Title IX and Sexual Misconduct cases, please refer to the Sexual Misconduct and Title IX Sexual Harassment Regulation.
Forgiveness Review Member
Student Conduct Board members may assist in the Student Conduct Forgiveness Process, which allows students who have been found responsible for violations of the Code of Conduct to request a case review to potentially have their conduct record forgiven. Review Members will ensure the case presented for forgiveness is minor in nature and did not result in suspension or expulsion. Additionally, Review Members shall consider the severity of the violation, effect of the violation on the University community, sanctions applied, completion of sanctions, and/or ethical development demonstrated by the student.
The OSAR Program Coordinator communicates directly to Review Members when a case necessitates the need for a Forgiveness Review. Once you have committed to serving as a Review Member, and have been selected for a specific case, it is your responsibility to identify any conflicts of interest between you and the case parties. Depending on the case, you will have 30-60 minutes for case review. Review Members are responsible for familiarizing themselves with all rules and guidelines of the student conduct process, which includes the educational purpose and transformational opportunity of the student.