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Agenda Item FA 18-63 (1st Reading)

Submitted by the Faculty Affairs Committee

Faculty Association Bylaws Amendment First Reading:

Faculty Association Bylaws Amendment of Update Conduct of Business – ARTICLE V

11/01/18: 1st Reading

12/06/18: 2nd Reading

Faculty Association Bylaws Amendment: First Reading

Faculty Association Bylaws Amendment of Update Conduct of Business - ARTICLE V

The committee voted to require the approval to change the sequence of Order of Business to the Order of the Items. The proposed change is shown with strikethrough and underlining below.


The purpose of the proposed bylaws change is to give the Association greater flexibility in setting the order of business items for our general meetings. This flexibility will allow the Executive Committee to place items of business in an order that will most efficiently make use of meeting time and will ensure that the business of the Association is dealt with appropriately. These proposed changes do not change a member's right to place before the Association a motion to re-order the agenda at the meeting.



The Association shall practice direct rule.


The Association's regular meetings shall be held once a month. The first fall term meeting will beconvened during the noon hour on the first Thursday of September. At that time, the Association officers will present the calendar of monthly meetings for the rest of the year, these meetings to be convened during the noon hour on Thursdays.


The meeting in April shall be known as the Annual Meeting and shall be held for the purpose of electing committee members and delegates, and for any other business which may arise. The annual

report of the President shall be submitted at the first meeting in September, in order that it might include information about legislative activity during the preceding Fall, Spring and Summer semesters.


Special meetings may be called on the petition of any ten members or under emergency conditions by the President.


The Secretary shall give members seven days' written notice of all meetings, except that in the case of a special meeting called by the President, only twenty‑four hours' written notice shall be required. Notice of all meetings shall indicate the full agenda to be considered.


The agenda of regular meetings shall contain six ordersitems of business: Minutes, Announcements, Standing Committee Reports, Special Reports, Question and Answer Period, and Legislative Calendar. The Executive Committee will decide upon the order of the items when they set the agenda for a given meeting.


The first order of business shall be the approval of the minutes of the previous meeting. Debate on the minutes shall be limited to two minutes.


The second order One itemof business shall be announcements, which shall be submitted to the President in advance. Announcements shall be confined to matters the President determines to be of importance to the general membership. With the prior permission of the President, announcements also may be made from the floor. The announcement period shall be limited to five minutes.


The third orderOne itemof business shall be the reports of standing committees. Standing committees shall report in alphabetical order. Each committee report shall be made by its chairperson or a designee and shall be limited to two minutes.


The fourth order One itemof business shall be Special Reports. During this period, which shall be limited to ten minutes, the Association, at the discretion of the President, may hear the reports of other university committees, officers, delegates, University officials, and other persons.


The fifth order One item of business shall be the Question and Answer period, which shall be limited to ten minutes. During the Question and Answer period, any Association member may question any member of the University community concerning the conduct of that person's assigned duties and responsibilities, as they affect the Association's concerns. Questions may be submitted to the President to be asked anonymously but these become the President's questions and will appear as such in the minutes. The President has the right to modify anonymous questions and/or to refuse to ask such questions according to her/his best judgment. The Secretary shall address questions in writing to persons not present to reply or who decline to reply from the floor, and shall append all written responses to the minutes as responses are received.


The sixth orderOne item of business shall be the consent agenda, containing routine items previously approved by a standing committee and not requiring explanation or discussion. The President shall ask if any member wishes for an item to be removed from the consent agenda. If there is a request to remove an item, the President shall, without question or argument, remove the item and place it on the legislative calendar. The President shall then ask for a motion to approve the consent agenda it its entirety. After a motion and a second, the President shall ask the membership to approve the consent agenda. The vote will, of necessity, be unanimous, since any disagreement with an item should have been expressed earlier and the item removed from the consent agenda. The consent agenda item of business shall precede the Legislative Calendar on the agenda order so that items removed from it can be debated and voted upon at the meeting.


The seventh order One itemof business shall be the legislative calendar. The President shall ask for motions to move any item to the top of the calendar. The total time available for such motions shall be five minutes. As an item is read, the Association may remove it from the calendar for any reason, including immediate action by the body or referral to a committee. Debate on each item shall be limited to twenty minutes. If debate on an item is interrupted by adjournment, that item shall be first on the calendar of the next regular meeting, when debate shall continue. Items which are not read due to adjournment shall be second on the calendar of the next regular meeting. Items read but tabled shall be placed at the foot of the calendar. Any item not removed within four regular meetings shall be dropped from the calendar.


Members may extend any order of business orperiod of deliberation and debate by a majority of those voting.


Forty members of the Association shall constitute a quorum for all meetings, except that during the summer term a quorum shall be forty members or twenty‑five percent of the total number of FTE faculty lines, whichever is less. A majority of the faculty members on an Association Committee shall constitute a quorum for all meetings of that committee.


During the summer term, if a quorum cannot be achieved, the Faculty Association may act as a committee of the whole, and whichever members attend an Association meeting shall comprise a quorum. The purpose of this provision is to permit the Association to carry on routine business. Under this provision, the Association President shall not permit the introduction of legislative calendar items other than routine business, as determined by the President. At the beginning of the fall term the Association President shall present a written report of all actions taken under this provision. A majority of the members voting at that or the next regular Association meeting may reopen for discussion any action taken by the Association during the summer term under the provisions of this section.


There shall be no proxy votes except on the Executive Committee in those instances in which a standing committee is represented by a member other than its chairperson.


Representatives to Association committees elected by other constituent bodies as provided for in these Bylaws may attend Association meetings and may participate in debate on motions relating to their committee responsibilities.


The rules contained in the current edition of Cannon's Concise Guide to Rules of Order shall be the parliamentary authority for the Association when applicable and when not inconsistent with these bylaws or any special rules of order the Association may adopt.