Academic Affairs maintains a syllabus repository to serve the needs of alumni and former students as well as for purposes of SACSCOC accreditation review. The procedures section is new to the policy, and its purpose is to address who has access to the archived syllabi, what type of course needs to be archived, shifting the monitoring process from Academic Affairs to the academic departments, and to inform the UNF community about additional information related to course syllabi. The Faculty Affairs Committee reviews and recommends the proposed changes to the policy regarding access to and management of the SACSCOC syllabus repository be implemented.
Proposed Additional Procedures Section III with the underline:
To accomplish the new SACSCOC expectations that institutions serve the needs of alumni and former students by archiving information pertaining to courses and degree programs, the additional procedures section III is added to the Faculty Syllabus existing policy.
Policies & Regulations
Academic Affairs: Faculty
Major Revision of Existing Policy
Minor/Technical Revision of Existing Policy
Reaffirmation of Existing Policy
I. OBJECTIVE & PURPOSE
This policy statement articulates the official position of the University of North Florida regarding syllabi for courses. This policy applies to all courses regardless of delivery method.
II. STATEMENT OF POLICY
Although uniformity in style is not required, syllabi must contain information about the goals and requirements of each course, the nature of the course content, and the methods of evaluation to be employed. In order to serve the needs of alumni and former students, UNF archives course syllabi in a centralized repository. Each College will monitor the process that ensures compliance, maintain files, archival of syllabi in centralized repository, and provide a copy of the syllabi policies to Academic Affairs.
A. Syllabi Repository Access
The syllabi repository is designed to enable UNF to serve the needs of its alumni and former students. Only faculty and a limited number of administrators will have access to the syllabi repository.
B. Syllabi Archiving
- All faculty have access to view and upload a syllabus for each of their courses.
- Department chairs and their administrative staff have access to the view and upload syllabi for the courses assigned to their department.
- Deans and associate deans have access to view the syllabi for their college.
- The SACSCOC Liaison and his/her designee have access to the syllabi repository to assure compliance with regard to SACSCOC faculty credentialing guidelines. The syllabi repository is linked to the Roster of Instructional Staff (a secure, password protected resource) used for meeting SACSCOC compliance.
- If a department wishes to provide access to another individual (e.g., library liaison), the department chair will send the Director for Academic Programs a request to grant the individual access to the department’s syllabi.
If someone approaches Academic Affairs for access to the syllabus repository, he/she will be directed to speak with the appropriate department chair. In the case where someone wishes to have access to the entire syllabi repository, he/she will be directed to speak with the Faculty Association President.
- Course syllabus is required to be archived in the syllabi repository for all courses, irrespective of delivery mode, except for the following course types:
- Directed Independent/Individual Studies
- Independent/Supervised Research
- Thesis/Dissertation/Doctoral Project
- International Exchanges
- Syllabi must be formatted as a PDF and archived into the centralized repository no later than four weeks after the start of classes.
- Syllabi can be uploaded as soon as the schedule is set, even in the prior term.
- Instructions for utilizing the centralized repository are located at: (future webpage in Academic Degree Programs, with new link under Requirements)
C. Syllabi Archival Monitoring
- Departments will communicate with faculty and monitor the syllabi repository to make certain faculty archive syllabi into the syllabi repository within four weeks of classes starting.
- Colleges will communicate with Departments and monitor the syllabi repository to make certain Departments archive syllabi into the syllabi repository within four weeks of classes starting.
- Academic Affairs will communicate with Colleges five weeks after classes have started to resolve any syllabi that have not been archived into the syllabi repository in accordance with this policy.
D. Additional Syllabus Guidance
- The Office of Faculty Enhancement has a webpage providing information on syllabus creation, including a link to a syllabus guide book, which can be seen here: http://www.unf.edu/ofe/teaching_learning/Syllabi.aspx
- The Graduate School has implemented policy 2.0930P, Cross-Level Listing of Graduate and Undergraduate Courses, which can be seen here: http://www.unf.edu/president/policies_regulations/02-AcademicAffairs/GraduateSchool/2_0930P.aspx