Procedure for the Faculty and Faculty
Association Advisement on Proposals for Reorganization and/or Renaming of
procedure is designed to set forth the process of collegial governance and
consultation on issues of the organization, reorganization and renaming of
academic units, in instances where the President or his/her designee is required
to receive advice from the faulty, per the UNF constitution. Article V, Section 5 of the UNF Constitution
states, “Academic units may be
established, altered, and/or transferred from one college to another, or
abolished by the University Board of Trustees.
The normal procedures prior to such action by the Board shall include a
recommendation by the President, who shall solicit the advice of members of the
respective faculty and administrators, and the Faculty Association.” The procedure described below shall be used
as the mechanism by which the President receives advice from the members of the
respective faculty and administrators, and the Faculty Association. Furthermore, Article II of the Faculty
Association Bylaws empowers the Faculty Association with jurisdiction over
academic programs and organization, and therefore it shall administer this
procedure, and ensure its veracity.
procedure applies to academic units providing major programs of study, and does
not apply to the Hicks Honors College or the Thomas G. Carpenter Library. In addition, this policy concerns
structural/organizational renaming, and shall not be necessary in the event of renaming
of units that results from monetary contribution to the university. Any proposal for the reorganization or renaming
of an academic unit must include compelling evidence of the need for the proposed
change, based on discipline specific conventions, size of programs/majors
and/or complexity of the programs housed therein. For the purpose of this
policy, creation of a new academic unit shall be considered a reorganization of
the parent unit.
convention for academic units:
: An academic unit comprised of primary
: A subunit of a college, and primary
academic unit that offers multiple academic majors,
including at least
one graduate major.
Department: A subunit of a college and primary
academic unit that offers at least one academic major.
reorganizational/renaming proposal must be developed to explain both the nature
of and the reason for reorganization/renaming.
proposal can be initiated at any level in the organization (i.e. faculty up or administration
proposal must contain a clear written explanation of the rationale behind the
proposal, as well as any supporting documentation.
proposal must clearly present the monetary impact on the university in either
cost savings or additional funds required.
The proposal must clearly present the impact on faculty
rights and benefits under the terms of the Collective Bargaining Agreement
(CBA) and terms and conditions of employment provided for in the CBA.
proposal must identify the party requesting the change.
proposal must provide a list of all affected academic units and their
of the proposal must be made electronically to the Faculty Affairs Committee,
who shall confirm that the contents of the proposal meet requirements, and then
distribute the proposal, via email, to the FA President and Secretary, affected
academic units and their administrators.
Proposals missing any of the items
listed above, and/or failing to provide sufficient rationale or supporting
documentation may not be forwarded, at the discretion of the Faculty Affairs
Committee (decided by a vote, and reported in the minutes)
Following dissemination of the renaming/reorganization proposal to the affected units and administrators, a period of 45 days will commence for the purpose of meetings, discussions, etc., as appropriate, on the proposed policy.
- Following the 45 day discussion period, a vote of support (“yes”
in favor of the change, “no” in opposition to the change, or “Abstain”) of the
proposed reorganization/renaming shall be taken of the full-time faculty members
of the affected primary academic unit(s) within 30 calendar days:
vote will be administered by Faculty Affairs Committee and conducted
electronically, by means of a voting mechanism that ensures anonymity, while
also ensuring that each faculty member only gets one vote.
Affairs Committee will report the vote to the unit faculty and its
administrators as “YES-NO-ABSTAIN” along with an account of the total unit
the vote from the primary unit(s), the administrator(s) of the primary unit
shall produce a letter of his/her support or opposition, which must address any
resources or funding changes necessitated by the proposed change as well as
identifying the source of any additional funds needed. The administrator of the
primary unit(s) shall produce these materials electronically to the Secretary
of the Faculty Association and the Chair of the Faculty Affairs committee
within 14 calendar days.
the vote from the primary unit(s), and receipt of the primary unit
administrator letter(s), Faculty Affairs Committee will inform all full-time
faculty members of the college of the voting results and provide copies of the
letter from the unit administrator(s) prior to a college-wide vote. The college faculty will have 30 calendar
days from receipt of the materials to review the proposal, voting results and
primary unit administrator letter(s).
30 calendar days, a vote will be held of the full-time college-wide
faculty. Votes shall be reported as “YES-NO-ABSTAIN”
along with an account of the total unit membership. Results of the vote will be made public to
the college faculty and administrators.
college-wide vote will be administered by the Faculty Affairs Committee and
conducted electronically, by means of a voting mechanism that must ensure
anonymity, while also ensuring that each faculty member only gets one vote.
the college-wide vote, the Dean shall produce a letter of his/her support or opposition,
which must address any resources or funding changes necessitated by the proposed
change as well as identifying the source of any additional funds needed. The
Dean shall produce these materials electronically to the Secretary of the
Faculty Association and the Chair of the Faculty Affairs committee within 14
receipt of these materials, the Faculty Affairs Committee shall audit the proposal,
voting results and letters to ensure that the correct procedure has been
followed before voting it through to the Faculty Association Executive
Committee. The Faculty Affairs Committee
may not block the progress of a proposal package for any other reason than
Faculty Affairs Committee shall then forward the proposal and related materials
to the Faculty Association Executive Committee for placement of the item on the
Faculty Association general meeting agenda.
Faculty Association Executive Committee shall review the audit to ensure that
the correct procedure has been followed, and may not block progress for any
proposal and all related materials shall then be presented to the Faculty
Association for a general vote of approval.
the Faculty Association vote, the proposal and all related materials shall be forwarded
to the Provost and Vice President for Academic Affairs, including documentation
of the Faculty Association voting result.
Provost and Vice President for Academic Affairs shall then forward the proposal
and all recommendations and vote counts, along with his/her letter of support
or opposition to the President for consideration.
a reorganization proposal
A proposal for the consideration of
creation of a new academic unit, renaming of an academic unit or reorganization
of an academic or units may be withdrawn at any time, but only by the original
submitter(s) of the proposal.
Execution of the process
Proposals must be submitted to Faculty Affairs within 14 calendar days of the start of a Fall or Spring semester to ensure the process will not extend over winter break, or summer break. Proposals may not be submitted in Summer. Only one proposal for a specific name change or reorganization may be considered in one calendar year. In the event that multiple proposals are submitted with competing or conflicting agendas, the proposing parties may be asked to reconcile the conflicts in each proposal, or combine them into one consistent proposal before dissemination to the faculty and unit leaders.
At no point in the process will a faculty
group or administrator be permitted to stall the process by failure to vote, or
produce a letter of support or opposition.
Failure to vote or provide the necessary documentation of support or
opposition in the prescribed time frame will be construed as a vote/letter of
abstinence, and such documentation will be recorded in the supporting materials
of the proposal.