Section 1 - The mission of AAFSA is to develop a supportive network for UNF employees of African descent, provide services that meet their needs, and promote cultural, educational, fundraising and civic activities in alignment with the academic mission of the University
Section 2 - The objectives of AAFSA are to:
Section 3 - The vision of AAFSA is to cultivate and enhance the professional network of every employee of African American descent.
All University of North Florida employees, except for student employees, are eligible for membership. Membership shall be divided into four categories.
Section 1 - Associate members – Any UNF employee interested in the African American Faculty and Staff Association is entitled to be an associate member of this organization.
Section 2 - Voting members – A voting member is restricted to members who have paid their dues for the particular calendar year.
Section 3 - Lifetime member - A voting member who has paid the associated dues for lifetime membership.
Section 4 -
Friends of AAFSA - Anyone who has made a monetary contribution for the current calendar year; and will be extended all membership privileges except for voting.
Section 5 -
Memberships are for one year, effective from January 1 to December 31 and are renewed upon payment of the annual membership dues.
Section 6 - There shall be no discrimination or harassment as to AAFSA membership on the basis of race, color, national origin, gender, sexual orientation, religion, age, disability, marital status, veteran status or any other basis protected by state and federal law.
Section 1 - Dues for all voting members shall be $25 per calendar year.
Section 2 -
Dues for lifetime members shall be a non-recurring payment of $500.00
Section 1 - Regular meetings – The members of AAFSA shall meet each semester during a calendar year with proper notification of meeting dates to all members. There will be one meeting during the following semesters: 1) Fall 2) Spring and 3) Summer.
Section 2 - Special meetings – The President of AAFSA may call a special meeting of the members at any time by directing the Secretary or designee of AAFSA, to call, email or mail notification not less than three (3) days prior to the meeting, which Notice shall set forth the purpose of such meeting.
Section 3 - Quorum – At least thirty (30%) percent of voting members, via electronic votes, shall constitute a quorum for the purposes of voting on any official action of AAFSA. Paper ballots will be available upon request.
Section 4 - Voting and Procedure – Voting Members, as defined in Section 2 of ARTICLE III hereof, are the only persons who are eligible to make motions, second motions and vote on any motions, and are the only members eligible to be an officer or committee chairperson, to serve on committees, to nominate officers and committee chairpersons, and vote for nominees for office.
Section 1 - The Officers of AAFSA shall be a President, Vice-President, Secretary, Treasurer, Parliamentarian, Historian/Archivist and Chairpersons of the: Member Affairs Committee, Marketing and Communications Committee, Finance Committee, and Events and Activities Committee.
Section 2 - Election of Officers – All officers shall be elected at the 4th quarterly meeting and shall commence performing their duties January 1. The term of office shall be two years, not to exceed two (2) consecutive terms.
Section 1 - The Executive Board of AAFSA shall be composed of a President, Vice-President, Secretary, Treasurer, Parliamentarian, and Historian/Archivist.
Section 2 - The outgoing President shall serve on the AAFSA Executive Board as an ex-officio member for the first year of the new President's administration.
- The standing Executive Board will meet with the AAFSA Steering Committee at least two times per year.
Section 1 - To promote the mission of AAFSA, the following standing committees have been established:
Section 2 - The outgoing AAFSA Committee Chairpersons shall serve as a committee member of the AAFSA committee previously chaired for the first year of the new Chair's administration.
Section 1 - The President and Treasurer shall be responsible for all receipts and disbursements of funds for AAFSA.
Section 2 - AAFSA shall maintain a University account overseen by University personnel who adhere to established University guidelines and regulations. All monies collected by AAFSA shall be received by the Treasurer, verified by the Secretary, and deposited by the President.
Section 3 - At each Regular Meeting, the Treasurer shall be prepared to, and shall report on, AAFSA’s financial condition. If the Treasurer knows that he/she cannot attend a meeting, he/she shall submit a written financial report to the President and the Officer who presides at the meeting shall read said report at the meeting.
Section 4 - Any request for expenditure of funds from AAFSA shall be submitted in writing and reported to the Finance Committee and Treasurer. In the absence or vacancy of these positions, the current Executive Board will receive these requests. The expenditures request shall also be reported in the Minutes and distributed to the AAFSA members.
Section 5 - An annual audit of the fiscal operations of AAFSA will be conducted by an external organization or non-affiliated parties.
Section 1 - These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a quorum of the Voting members present at any Regular Meeting or at any Special Meeting, if at least thirty (30) days written notice is given of intention to alter, amend or repeal or to adopt new bylaws at such meeting.
Section 2 -
In addition, if no revisions are requested within two (2) years, the current Executive Officers will announce a Bylaws Revision Period. This period will require that the current administration initiate a review of the bylaws to all voting members and to make suggestions, if any. Submission of revisions will be recorded via a Bylaws Revision Submission Form. Votes will occur as indicated in Section 1.