Arts & Sciences Faculty Calendar: 2014 - 2015

Please click on the items below in BLUE for more information.

Please click here to access the University Calendar. 

 

COAS Calendar

Date

  

Academic Calendar  

COAS Events & UNF Weekend Events

Grants, Awards, Funding, & Sabbaticals  

Tenure & Promotion 

(Timeline PDF)

Strategic Planning, Annual Reporting, & Program Assessment  

Program Review

Jul 1

New Fiscal Year Begins;

 

 

 

Deadline for chair to send hard copies of tenure appraisals to the dean.

(Year 1 of the 2 Year Cycle) Dean notifies dept about upcoming review 

 

Jul 4

 

 Independence Day Holiday

 

 

 

 

 

 Jul 15

 

 

 

 

(1) Deadline for chair to e-mail annual performance evaluations and tenure appraisals to faculty.

(2) Chairs submit dept Scholarship Report to the dean

ASWOTS to dean and put into TracDat.

 

 Early Aug

 

 

 

 

(1) ALC and GALC Improvement Plans are implemented for the coming year.

(2) Chairs enter Strategic Plan Evaluation and Continuous Improvement plans into the system. Chair roll and update strategic plan mission, goals, and actions to the next year.

(Year 1) Dept chair establishes dept Self-Study Review Team.
(Year 2) Dean reviews self-study report. After review the dean will submit to the PRC chair all relevant documents and will notify the dept chair to release the same documents to the external reviewer.

 Aug 1

 

 

 

 

Dean submits college Scholarship Report to Academic Affairs

 

 Aug 4  

Academic year appointments begin for 9-month faculty

 

 

 

 

No later than Aug 22

 

 

 

Chair notifies faculty members who are in their third year of tenure earning service that a third-year tenure appraisal will be conducted in Feb or March and that the faculty member will need to compile a dossier.

Chair invites dept letter of recommendation; these are due on Sep 30 

 

 

 Aug 6-10

New Faculty Orientation  

 

 

 

 

Aug 23

   

Deadline for submission of COAS "Research Enhancement Plan" applications 

     

Aug 25

Classes Begin

 

 

 

 
  Aug 27  

COAS Beginning of the Year Reception for new faculty.

       

Aug 29

   

Dean's Leadership Council Faculty Fellowship Applications are due at 4 pm  

     

 Early Sep

 

 

 

 

(1) Chair should modify (alterations, additions, deletions) where appropriate in TracDat.

(2) Chairs should hold dept meetings to discuss assessment results from the previous year. ALCs and GALCs  should then be updated in the system.  

(Year 1) PRC chair conducts orientation session with dean and chairs.
(Year 2) External Review Visits begin and go through Oct. After the reviewer's report is received, the dept chair submits to the dean a written response to the external reviewer's report. 

Sep 1

Labor Day Holiday

 

 

 

 
   Sep 5  

Convocation

       

Sep 12

 

 

COAS "Research Enhancement Plan" awards are announced

 

 

Sep 15

 

 

 

 Candidates for promotion and tenure submit dossiers to chairs.  

 

 

Sep 26

 

 

 

 

Due date for submission of departmental letters of recommendation for promotion and tenure candidates; Chair provides a copy to the candidate(s) who may, within five days, respond in writing to the letters.

 

 

Early Oct Saturday

 

Admissions Open House

       

 Oct 3

Graduate Theses should be given by the student to committee members approximately nine weeks before winter graduation.  

 

 

 Candidate submits to his/her chair any written response to the departmental letters of recommendations. 

 

 

 

 Oct 6 

 

 

 

Chair forwards dossiers to the dept P&T committee.

 

 

 Mid Oct

 

 

 

(1) Deadline for TLO applications (UG & Grad)

(2) Fac Assn deadline for nominations for Outstanding Teaching Awards (Grad & UG) 

 (3) Deadline for AA summer grants applications (teaching, research, and proposal development grants)  

 

 

Oct 12

 

 

(1) Completed applications for one semester full pay sabbaticals, with recommendations from the Chair and Dean, are due in AA by 5:00 pm.

(2) Completed applications for two semester half pay sabbaticals are due in the Dean's Office by 5:00 pm.

 

.

 

 

 

Oct 17

 

 

 

 Dept committee provides its written assessment and recommendation to the P&T candidate(s) and the chair.  

 

 

Oct 24

Defense of graduate thesis should take place approximately six weeks before winter graduation.  

 

 

Candidate submits to the chair any written response to the dept committee's written assessment.  

 

 

 

 Early Nov

 

 

 

Deadline for International Faculty Grants Program  

 

 

 Nov 3

 

Graduate thesis should be submitted by the student to the Department Chair approximately five weeks before winter graduation.

 

 

Candidate meets with the chair to receive a copy of his/her written assessment. Candidate may, within five days, respond in writing to the chair's written assessment.

 

 

Nov 10

     

Candidate submits to the chair any written response to the chair's written assessment. If the candidate wishes, the chair submits the dossier to the dean.

   

Nov 11

Veteran's Day Holiday

 

 

   

 

 

 

 Nov 17

 

Graduate thesis should be submitted by the student to the College Dean three weeks before winter graduation (at the very latest)

 

 

Dean meets with dept committee and chair if their recommendations do not agree.

 

 

Nov 21

     

 Dean meets with candidate to discuss recommendations of dept committee and chair.

   

Nov 27-28

Thanksgiving Holidays

 

 

 

 

 

Dec 1

     

Deadline for the dean to submit his/her written assessment to the candidate(s). 

   

Dec 4

           

Dec 5

Last day of classes

 

 

 

 

(Year 2) Dean submits to the PRC a written response to the external reviewer's report. Debriefing sessions occur from Dec through Jan.  

Dec 8

     

Candidate submits to the dean any writen response to the dean's written assessment. If the candidate wishes, the Dean submits the dossier to the Provost.

   

Dec 11

 

COAS Holiday Reception

 

The Provost makes the dossiers available to the University P&T Committee.

   

Dec 12

Commencement

 

 

 

 

 

 Early Dec

 

Graduate theses should be submitted by the student to the Graduate School one week after graduation (at the very latest).

 

 

 

 

 Early Jan

 

 

 

Fac Assn deadline for nominations for Distinguished Prof, Outstanding Scholarship, and Outstanding Service

(1) By January 31 General Education, ALC and GALC fall data collection to be forwarded to the individuals responsibe for recording assessment data in TracDat.

 

 Jan 7 

 Classes begin

 

 

 

 

Jan 19

 Martin Luther King Jr. Holiday

 

 

 

 

 

Jan 23

 

 

 

 University P&T Committee provides its written assessment to the candidates. A candidate may, within five days, respond in writing to the Committee's written assessment.  

 

 

Jan 30

 

 

 

 Candidate submits to the University P&T Committee any written response to the Committee's written assessment. The Committee submits its written assessment along with the candidate's written response, if any, to the provost.  

 

 

 Early Feb

 

 

 

 

 Chair reminds members on the Colleague's Third-Year Tenure Appraisal Committee of their obligation to complete that review by the end of March or as per the deadline noted in departmental bylaws.  

 

 

Feb 13

 

 

 

 Provost provides the candidate with his draft assessment. The candidate may, within five days, respond in writing and may meet with the provost during this five day period.   

 

 

Feb 20

 

 

 

Candidate submits to the provost any written response.  

 

 

Feb 27

Graduate Theses should be given by the student to committee members approximately nine weeks before graduation. 

 

 

 Provost provides the candidate with his final assessment. The candidate may, within five days, respond in writing and may meet with the Provost during this five day period. A copy of the Provost's final written assessment is forwarded to the candidate's dean, chair, and to the chairs of the University P&T and departmental P&T Committees.  

 

 

Mar 6

 

 

 

 Candidate submits to the provost any written response.   

 

 

Mar 9

 

 

 

Provost provides the dossiers with his final assessment and recommendation, and the candidate's written response, if any, to the President.  

 

 

Mar 16-20

 Spring Break

 

 

 

 

 Mar 23

 

Defense of graduate thesis should take place approximately six weeks before graduation.

 

 

 The President forwards a copy of his/her recommendation to the candidate who has five days from receipt to submit a written response. 

 

 

 

Late March

 

Explore a Major Fair

 

Dean's Leadership Council Transformational Learning Scholarship Applications are due at 5 pm 

     

Late March Saturday

 

Admissions Open House

       

 Mar 30 

 

 

 

The President takes final action on promotion cases and forwards positive tenure recommendations to the Board of Trustees.  

 

Date by which tentative written teaching assignments for the next academic year need to be provided to returning faculty

 

 (Year 1) Dept chair receives self-study from dept Self-Study Review Team.  

 

Early April 

 

Graduate thesis should be submitted by the student to the College Dean three weeks before graduation (at the very latest).

 

 

 

 

 Apr 10

 

 

 

 Chair notifies faculty members who are eligible for promotion and tenure.   

 

 

April 16

 

COAS End of the Year Reception

       

Apr 22

 Classes End  

 

 

 

 

May 1

 Commencement

 

COAS Honors Convocation

 

 

 

 Mid May

 

 

 

 

By May 31,  ALC  and  GALC   spring data collection is recorded in TracDat.

(Year 1) By May 31, dept chair submits a minimum of three external reviewer nominees to dean.

 Early May 

 

Graduate theses should be submitted by the student to the Graduate School one week after graduation (at the very latest).

 

 

 

 

May 25

Memorial Day Holiday

 

 

 

 

Early Jun

 

 

 

(1) By June 30, ALC and GALC  Improvement Plans are recorded in TracDat.

 

(Year 1) Dean will select external reviewer. Dept chair, in consultation with the dean, will establish the date for the external review visit. Once date is set, chair will submit to the dean, (1) proposed visit itinerary, (2) self-study report and all supporting documentation, (3) and name of dept secretary to handle necessary paperwork.

 Jun 1  

 

 

 

Deadline for submission of faculty annual reports to the chair.

 

Jun 30

Fiscal Year Ends