Frequently Asked Questions

Expand All

What can startup funds be used for?

A clear connection needs to be made between use of these funds and advancing a faculty member’s scholarly agenda. For instance, a faculty member can use startup to hire a research students but not a grader. Also a startup can be used for research related travel. Startup funds cannot be used to for pay to a faculty member.
Who can teach a second summer course?

Second summer courses must have a cap and anticipated enrollment of 100+, be in Summer B, be a gen ed course, meet at a day and time that maximizes enrollment.
What are the deadlines for the various things chairs and directors have to do?

See here for all details involving the Deadlines for Department Chairs.
Do departments need clearance from the Dean’s Office to bring candidates to campus for interviews?

No.
Do candidates brought to campus need to meet with someone in the Dean's Office?

Yes. Candidates for tenured positions must meet with the Dean. Candidates for tenure-track positions usually meet with the Dean, but can meet with an associate dean if the Dean is not available. Candidates for instructor and lecturer positions usually meet with an associate dean, but can meet with the Dean if no associate dean is available. Candidates for visiting positions do not need to meet with anyone in the Dean's Office. Departments should speak with Chellie Jones-Harris at the beginning of the process of scheduling campus visits to be sure that the appropriate person is available to meet with candidates.
What are the procedures for hiring graduate assistants?
1. GA hiring: Per new Graduate School regulations, all GA students must be hired by semester - one ePAF for the fall and one ePAF for the spring.
2. GA approvals: Per new Graduate School regulations, all GA ePAFs MUST list Amanda Lovins as an approver (not FYI). Any ePAF sent to the graduate school without that will be sent back to the department by the Graduate School. This approval step will assure that the departments will not be overspending their graduate student funding, which has been the case in several of the COAS departments, you know who you are. Going forwards COAS dean's office plans to provide training on fiscal issues associated with graduate students. The training will be available for the office managers and the graduate directors.
3. Department's funded GA positions and tuition waivers: Per new Graduate School regulations, if a department chooses to fund an additional GA with their E&G funds, foundation or another funding source, a tuition waiver will not be included with that GA position. The department can choose to fund the tuition waiver with its own funding. If you wish to fund the tuition waiver for additional GA positions not included in your annual allocation, please reach out to Amanda Lovins and she will assist with that process.
Can a faculty member teach an overload in a semester in which they have a course release?

Faculty may not teach an overload and have a course release in the same semester. Exceptions are allowed at the discretion of the Dean and Academic Affairs, but these are granted only under extenuating circumstances and only if the course in question is required to keep students on track to graduate and coverage of all of the needed courses cannot be achieved any other way.