RSO Funding

Student Government Funding:

Registered Student Organizations seeking funding for any items, services, or special events can request funding from Student Government (SG).

Student Government Funding is not mandatory for any Registered Student Organization, but if an RSO would like to receive funding they must comply with the SG Title VIII: Finance Code and Provisionary Language, and Title XI: The Executive Agency Statute of the SG Constitution & Statutes. This document can be found under SG's Forms page.

Please remember that under no circumstances may the University's tax exempt number be used by an RSO, student organization, or club. To apply for your organization to become tax exempt, please contact the local IRS offices.

Apply for Student Government Funding

Step 1: Request

RSOs must be funding eligible:

The RSO's president and treasurer must pass the Student Government funding quiz listed on Canvas with an 80% or higher.

Funding Eligible RSOs can then apply for grants from the Club Funding Board or apply for Travel and Special Requests through the Budget & Allocations Committee.

Take this Funding Survey to see which request (Grant, Special, or Travel) that you should submit.

If your request is approved, your organization will receive an allocation of money.

Step 2 : Expend Funds:

Submit a Purchase Request to the Business & Accounting Office.

Take this Purchase Request Diagnostic survey to determine if the Business & Accounting Office will have to reimburse you or pay a vendor.

Receipts for reimbursement must be turned in with the Purchase Request no more than 10 business days after the purchase.

Funding Timeline

For Reimbursement, start this process 3 weeks before the date of purchase.

For Purchase Orders (printed materials), start this process 6 weeks before the date you need the items.

For Contracts (rentals, human services), start this process 7 weeks before the event date.

Funding process - text below

Submit Grant Request - Submit completed request to the Club Commons.
Internal Processing - Notification of hearing will come through email.
Present to CFB - A club representative must present in person.
1 week for SG President to Sign - Notification will come via email.
Submit Purchase Requests - Purchases will be processed through the Club Accounting Associate.

For funding questions, see the RSO Handbook, or contact the SG Business Office:

58E/3409

(904) 620-1581

sgbusiness@unf.edu

RSO Fundraising

RSO's can also fundraise to gain funding for their organization. This can be in the form of accepting donations, asking for sponsorships, partnering with local businesses, or selling items. Recognition by the University does not imply tax-exempt status and under no circumstances may the University's tax exempt status and/or tax exempt number be used by an RSO.

SG Funding Forms and Documents

Form/Document

Description

Grant Request

Use this form to request up to $1,000 from the Club Funding Board each semester. The Club Funding board may decide that your request must be approved through the Budget & Allocations Committee.

Group Travel Request

Use this form to request travel funding from the Budget & Allocations Committee. RSOs can request up to $2,000 per fiscal year, but no more than $500 per individual.

Individual Travel Request

Use this form to request travel funding from the Budget & Allocations Committee. Individual students can request up to $500 per fiscal year.

Special Request

Use this form to request non-travel funding from the Budget & Allocations Committee. This request is typically used for non-standard purchases (ex: wrestling mats costing more than $1,000 total).

Purchase Request

Use this form to expend any funds that your organization has been allocated. You can request for SG to make a purchase order to a vendor, or to reimburse a club member. Printed materials are NOT reimbursable. Only the Business & Accounting Office may initiate the order process (completed through a purchase order).

Additional Forms and Documents

These forms and documents might help a club with SG Funding, and can help a club receive funding outside of student government.

Form/Document

Description

Cottage Food

UNF has strict regulations on serving and selling food. There is a law that allows students to serve and sell specific types of foods, as long as they are individually packaged and labeled. See the link for all the info on this legislation.

UNF Alumni Association

The UNF Alumni Association is proud to offer grant funding for RSOs searching for sponsors to fund a specific project, trip, or cause. Two club grants, up to $1,000 per RSO, can be awarded.