Club Funding

Student Government (SG) Funding is not mandatory for any Registered Student Organization, but if an RSO would like funding, they can use this page to understand the whats and hows of the club funding process, as well as download any necessary forms and documents.

 

Student Government Funding isn’t the only way a club can receive funds. Any club can fundraise or collect on their own time. There are some restrictions throughout the university, so it’s best to ask before you do those on campus.

 

 

Student Government Funding Explained

These forms and documents explain how the club funding process works, and what clubs need to do to access funds.

 

 

Form/Document

Description

Club Funding Flowchart

This flowchart explains how to access club funding once you’ve been granted access to a SG Account

*This document will be updated shortly! For now, read it as if “Budget Boost” says “Grant Request, up to $1000 per request”.

 

 

To qualify for access to funding through Student Government, an RSO must meet the following expectations:

  1. Be in good standing with Club Alliance. This means that a club must uphold all of its responsibilities to Club Alliance, as defined in the RSO Handbook.
    RSO Handbook
  2. The club’s president and treasurer must pass the Student Government Funding Quiz with 80% or more of the questions answered correctly. You should see the quiz from your Blackboard.
    *All presidents and treasurers should be added to the Student Government Funding Quiz by mid-July.
  3. RSOs funded in part or in whole by SG shall be responsible for and shall comply with the SG Title VIII: Finance Code and Provisionary Language, and Title XI: The Executive Agency Statute, which can be found on the Student Government Website.

 

All expenditures shall require approval from the Club Accountant.

During the approval process, the Club Accountant will make sure that your order is up to code, and that your club has funds available.

If your club is requesting a purchase order (usually used for printed materials, t-shirts, etc.), approval can come as you turn the form in.

If your club is requesting reimbursement, it’s best if you get approval before purchasing. This is important because your club account might not have enough funds to reimburse the payee, or the purchase might not be reimbursable (Ex: printed materials).

 

RSOs may not utilize their SG Account for:

  1. Activities that solely benefit non-UNF students; such as materials, supplies, or resources benefitting philanthropic organizations.
  2. Construction, permanent structural improvements or remodeling unless approved by the Senate or previously allocated for such purposes in the A&S Fee Budget.
  3. Enrollment in courses, academic requirements, academic related projects, academic related trips, required academic activities, except for test forms and testing booklets.
  4. Alcoholic beverages.
  5. Travel reimbursements, and event/program reimbursements above the amount actually expended.
  6. Indirect travel expenses such as: excess baggage charge, valet service, and trailer hitches.
  7. SG Scholarships (Other than scholarships funded with interest of the A&S fee only).
  8. Entertainment that is not open to the student body, in general.
  9. Automobile rental other than through approved travel reimbursement.
  10. The purchase of items that will be resold.
  11. Activities for which an admission fee is charged for students, except for Student Government Sponsored concerts.
  12. Monetary Prizes, Gift Certificates, or Raffles.
  13. Prizes over $35 dollars per prize.
  14. T-Shirts over $7.00 per shirt.
  15. Polo’s or Uniforms over $15.00 per polo/uniform.
  16. Personal Items.
  17. Travel reimbursements for mileage for trips where it would have been more economical to rent a car and for travel under 50 miles round trip.
  18. Salaries and/or OPS wages, for personnel in support of a RSOs operation (however, lump sum fees can be paid).

 

Some other basic info:

Printed materials (t-shirts, banners, tablecloths, fliers, etc.) cannot be reimbursed. The University must pay for them.

Receipts for reimbursement must be turned in with the Purchase Request no more than 10 business days after the purchase.

Athletic equipment must also be approved by the Club Sports Coordinator: Ray Bunch.

 

Access SG Funding

These forms and documents are used to access SG Funding

 

 

Form/Document

Description

Purchase Request

 

Use this form to expend any funds that your organization has been allocated. You can request for SG to make a purchase order, or to reimburse your club.

Printed materials are NOT reimbursable. Only the Business & Accounting Office may initiate the order process (completed through a purchase order).

 

Grant Request

Use this form to request funds from Student Government. The Club Funding board may decide that your request must be approved through the Budget & Allocations Committee.

 

SG Funding Quiz

The SG Funding Quiz is on blackboard, and can only be accessed after a club has registered with Club Alliance. Only the president and treasurer are required to pass this quiz before a club can access its SG account.

 

 

 

Additional Forms and Documents

These forms and documents might help a club with SG Funding, and can help a club receive funding outside of student government.

 

 

Form/Document

Description

Budget Tracker

Clubs can download and fill out this tracker to better manage their finances.

 

Travel and

Special Requests

Travel and Special Requests are organized through the B&A Committee. This links to their page, where you can find the appropriate forms and documents.

 

Preferred Vendors

This is a list of preferred vendors for ordering any type of marketing, graphics, or printed materials.

 

Cottage Food Operation

UNF has strict regulations on serving and selling food. There is a law that allows students to serve and sell specific types of foods, as long as they are individually packaged and labeled. See the link for all the info on this legislation.