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How to Reserve Equipment

Welcome to CIRT's equipment reservation and checkout system. From this site you can reserve equipment you would like to check out from CIRT, check what equipment is available, check what equipment you have reserved, and check what you already have checked out under your name.

 

Please watch the video tutorial below or read through the following instructions on how to use WebCheckout Patron Portal.

 

 

To Begin:

  1. Login to WebCheckout Patron Portal with your UNFID and password.
  2. Authenticate with Duo two-factor authentication.
  3. This will bring you to the portion of our check-out system called Patron Portal.

Patron Portal

Making a Reservation

  1. Please select CIRT from the list of available checkout centers.

    screenshot of List of WebCheckout Checkout Centers

  2. When you enter the checkout center, you will see a welcome message. Please read this message and then choose the "close" option to access the equipment dashboard.
  3. Double click on the image of the CIRT logo to open our list of equipment categories.
  4. Use the blue arrows on either side of the screen to scroll through the available options and select the equipment you want to reserve. Our equipment is organized by categories and subcategories. For example, if you select "Laptops" you will be shown three types of laptops to choose from. Note: a resource type is the category of equipment (i.e.: camcorder) while a resource name refers to a specific singular piece of equipment or model of equipment (i.e.: GoPro Hero 3).

    screenshot of WebCheckout Patron Portal front page

  5. Once you have selected the piece of equipment you would like to reserve, click the option "Reserve one of this Type." This will add the item to your cart. If you would like to reserve more than one item, continue choosing equipment and adding them to your cart with the "Reserve one of this Type" button.

    screenshot of selected resources added to cart

  6. Once you are done choosing equipment, click on the cart icon in the top right to open your cart (see rectangle in image above) and choose the "Create Reservation" option.

    screenshot of Webcheckout cart

  7. Once you've chosen the "Create Reservation" option, you will be asked to fill in the reservation details:
    • Date and time you would like to pick up the equipment. Please keep in mind that equipment can only be picked up during our checkout center hours. These hours are listed at the bottom of the details box.
    • Duration of your checkout. The maximum length of a checkout is 14 days. Once you select how many days you would like to keep the equipment for, the return date will show underneath the duration box.
    • Quantity. The maximum quantity for most items is one, however some items allow for multiples to be reserved (such as camcorders and tripods). If you try to reserve more than one when it is not allowed, you will receive an error message and you will not be able to reserve the equipment. To proceed with the reservation, you can reduce the quantity or contact CIRT to request multiples.
    • Attachments and Event/Class Title can be left blank. These options are available for other checkout centers but do not need to be used for CIRT.
    • You can leave a note for the checkout center if you would like. This note is helpful if you need the equipment prepared in any special way. For example, if you would like a laptop to have specific software pre-installed.

      screenshot of Webcheckout reservation details page

     
  8. Once you are done editing the details of your reservation, click "Submit Reservation" and a confirmation message will show. Once you have received the confirmation message you have successfully reserved the equipment. You will receive an email to your UNF email address with details of your reservation. At this point you may close out of the page.

    screenshot of Reservation Confirmation Message

My Account Page

Managing Reservations and Checkouts

If you would like to view your current reservations/checkouts, previous reservations/checkouts, and any carts that you have saved for later you can do so on the My Account page. You can also modify or cancel any current reservations and copy any previous checkouts.

  1. Once you have signed in, select CIRT from the list of checkout centers.
  2. When you enter the checkout center, you will see a welcome message. Please read this message and then choose the "close" option to access the equipment dashboard.
  3. Select the three lines in the top left and choose "My Account" from the drop down menu.

    screenshot of Steps for opening the My Account page

  4. You will then see the My Account page. Select any reservation/checkout to view the available options.

    screenshot of My Account front page

  5. If you open a current reservation you have the option to edit or cancel the reservation. If you select edit, you will be taken back to the original reservation details page as shown above.

    screenshot of View details of a specific reservation

  6. If you open a previous checkout you have the option to copy that checkout. If you select this option, you will be brought back to the Patron Portal front page and the resources from that checkout will be added to your cart.

    screenshot of View details of a specific previous checkout