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Robo-Proofing Your Resume

What are ATS?

 Applicant Tracking Software Systems (ATS) are a way for employers to streamline the hiring process using electronic methods. These software can capture, scan, parse, and rank documents through keywords, filters, and best fit. 99% of Fortune 500 companies, 66% of mid-large companies, and 35% of small organizations use ATS as part of their recruiting strategy.

 


What Matters to an ATS?

  1. Number of Keywords
    • ATS track the number of times that you use keywords related to the position you are applying to. For example, you apply to a job as a Project Manager. The system would count how many times you use the word, manage, manager, or management.
  2. Location of Keywords
    • The system will track where on the page the word is located and weight words towards the top of the page heavier than those below.
  3. Formatting
    • Certain formatting choices will make the content unreadable and will just report the whole section as BLANK! It is important to format your resume correctly so an ATS Can read it!
  4. Number of Years Experience
    • Software will check the years you have listed on your resume and automatically calculate how many years experience you have in that given position. The system can toss out your application if you don't have the right years of experience before you even reach a human.

 


What do you need to know?

DO NOT

  • Use premade templates
  • Use tables and/or text boxes on your resume
  • Put your contact info in the header or footer of the page

DO

  • Refer to the Resume guides on the Career Services Website
  • Set up an Appointment to have your resume reviewed by a Career Services staff member
  • Ensure that you list a title, company, and a date range for every position on your resume

 


Types of ATS

There are over 200+ ATS Systems. The 10 most popular ATS are listed below. The overwhelming majority of companies will be using either Workday or Taleo.

 

Top 10 ATS Systems in use today

Workday      22.6%
Taleo 22.4%
SAP SuccessFactors  14.4%
Kenexa BrassRing (IBM)  9.4%
iCIMS 7.4%
Homegrown 2.6%
ADP Recruiting 2.6%
Cornerstone OnDemand 1.4%
Oracle HRMS 1.2%
Peoplefluent 1.2%

 

 


How do I know if a company is using an ATS?

It can be easy to spot if a company is using an ATS. When applying to a company pay attention to the URL used to direct you to the job posting. Most ATS systems will be hosting the job application and will have their name in the URL such as in the image below.

URL Circled in Red. TEXT: Starbucks.taleo.net

 


Ok Great! What else should I know?

 Some companies will ask you prescreen questions. These can be questions such as how many years of experience you have or if you have experience in a certain discipline or field. These questions can be used to screen applicants before the ATS even reads their resume! You need to make sure that common keywords are listed on your resume for the ATS to pick up. Some common Keywords the system searches for are:

 

  • Position Title
  • Nouns/Verbs common to the position
  • Location
  • Employer Names
  • Education
  • Dates

 

 


What companies are using ATS?

This is not an exhaustive list, but these are companies we know are using ATS systems as of Summer 2021

  • AirBnB
  • FitBit
  • Pinterest
  • Snapchat
  • Instacart
  • TripAdvisor
  • Reddit
  • BuzzFeed
  • J.D. Power
  • Starbucks
  • Nike
  • Marriott
  • Nintendo
  • Nordstrom
  • Boeing
  • Deloitte
  • American Express
  • Dell
  • Toyota
  • Intel
  • Citi
  • AT&T
  • Visa
  • American Airlines
  • Johnson & Johnson   
  • Gawker
  • Casper
  • Major League Baseball   
  • Taco Bell (Corporate)
  • Walgreens
  • HP
  • United Airlines
  • Squarespace
  • Tumblr
  • Shazam
  • Evernote
  • Prosper
  • Tesla
  • Venmo