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P&T Timeline 2022-23
| Action | Date |
|---|---|
| Chair alerts faculty of promotion and tenure process | April 8, 2022 |
| Eligible faculty members notify chair of their candidacy and begin preparing dossier in Interfolio. Dossiers must be consistent with BOT-UFF CBA:
Article 20 Tenure Article 21 Promotion for Tenure Track/Tenured Faculty Article 22 Library Promotion Article 23 Instructor/Lecturer Promotion Article 24 Clinical Faculty Promotion |
No later than June 3, 2022 |
| For candidates requiring external letters: candidate forwards a list of 5-7 names of external reviewers to chair. Chair is responsible for selecting individuals. | By June 17, 2022 - this allows chair time to communicate with reviewers |
| Department chair monitors external letter review process | June to September, 2022 |
| Candidate completes and submits Initial Submission section so chair and external reviewers can access materials (tenured/tenure track only) | August 12, 2022 |
| Chair notifies department of promotion/tenure candidates and invites letters of recommendation (due 9/23/22) | No later than August 15, 2022 |
| Candidate forwards dossier to department chair to ensure external letters are uploaded. Candidate loses ownership and no new material can be added unless it is within the exceptions under the CBA | September 9, 2022 |
| Departmental letters of recommendation due. External Reviewer letters due. Chair uploads departmental letters and "shares" letters with the candidate who has 5 business days to respond if elects to do so | September 23, 2022 |
| If candidate responded to departmental letter(s), chair uploads response | No later than September 30, 2022 |
| Chair forwards the dossier to the department promotion and tenure committee | October 3, 2022 |
| Department committee review period | October 3, 2022- October 17, 2022 |
| Department committee chair uploads the assessment and "shares" letter through Interfolio with candidate and department chair | October 18, 2022 |
| If elects to do so, candidate responds to committee's assessment letter | No later than October 25, 2022 |
| Department forwards case to department chair for review | October 26, 2022 |
| Department chair review period | October 26, 2022-November 8, 2022 |
| Chair uploads his/her assessment letter to Interfolio and "shares" letter with candidate | No later than November 9, 2022 |
| Candidate submits written response (not required) | No later than November 16, 2022 |
| Dean review period | November 16, 2022-December 7, 2022 |
| Dean meets with department committee and chair if recommendations are different | No later than November 30, 2022 |
| Dean meets with candidate upon written request | No later than December 1, 2022 |
| Provost meets with UFF President to discuss charge to P&T committees | No later than December 9, 2022 |
| Dean provides candidate with written assessment | No later than December 7, 2022 |
| Candidate responds to deans assessment letter (not required) | No later than December 14, 2022 |
| Provost meets with departmental committee, chair, dean to discuss cases if recommendations are different | No later than December 16, 2022 |
| University P&T review period | December 16, 2022-January 27, 2023 |
| University committee provides assessment | No later than January 27, 2023 |
| Candidate responds to university assessment (not required) | No later than February 3, 2023 |
| University Committee and Provost meet to discuss candidates | No later than February 10, 2023 |
| Provost review period | February 10, 2023-March 2, 2023 |
| Provost provides draft assessment | No later than March 3, 2023 |
| Candidate responds to provost's assessment (not required) | No later than March 10, 2023 |
| If candidate applies for tenure during 4th or 5th year, he/she may withdraw w/out prejudice before the provost provides the final assessment. Such withdrawal shall be allowed only once. | No later than March 3, 2023 |
| Provost provides final assessment | No later than March 17, 2023 |
| Candidate responds to provost's final assessment (not required) | No later than March 24, 2023 |
| Provost provides the dossiers to the President | No later than March 27, 2023 |
| President provides candidate assessment | No later than April 21, 2023 |
| Candidate responds to President's assessment (not required) | No later than April 28, 2023 |
| Recommendations on tenure to Board of Trustees | On or before the June 2023 BOT meeting |