March 2017

Shari Shares 

As we enter the month of March, our division is moving forward and busy with many initiatives. So it is nice to have a break in the middle of the month to relax and enjoy a few days off. The University is closed on March 23 and 24 for spring break. All budgeted support, A&P, faculty, executive and sworn law enforcement employees will receive paid holidays on these days. Many thanks to President Delaney for giving us this time off.

 

As we begin heading into the warmer months, some of you may be starting to plan a vacation. There are a number of cost saving benefits available for UNF employees that will help in your vacation planning. A couple I would like to point out are discounts for Enterprise Rent a Car, Cruise One, Jacksonville hotels, LEGOLAND FloridaOrlando-area attractions and tickets at work.  More employee perks can be found on the Human Resources employee perks web page

 

Cyber security matters to everyone. One reason we get a flu shot is to prevent the spread of the flu. The same is true for cyber security. We follow best practices to keep our devices from infecting other systems and making everyone vulnerable. If your online accounts are unsecure, it makes it easy for others to go online as you to steal data or money. (Forbes, 2014). Cyber security is a shared responsibility. ITS works hard to shore up the security of the campus networks and systems, UNF has strong password requirements in place, and it is important for each of us to be informed about what we can do to protect our online security, both at work and at home. Please be familiar with and take action on the best practices for staying safe online and follow the STEP data security plan below. 

The STEP data security plan:

Scale down. Keep only what you need.
Take inventory. Know what personal information you have in your files and on your computers/smartphones/thumb drives.
Encrypt it. Protect the information that you keep. (e.g. Encryption of devices, encryption sensitive files)
Pitch it/Delete it. Securely dispose of what you no longer need.

 

In addition, phishing emails have been increasing on campus. Please be alert for any email that seems out of place or suspicious. Phishing is an attempt to collect sensitive information such as usernames, passwords, and credit card details, often for malicious reasons, by disguising as a trusted entity in electronic communication. UNF will never ask you to confirm your email address or myWings account in an email. Please review the latest email scams and learn how to spot a phishing an email. All it takes is one click and your account information is taken. My father still claims he did not click on the Wells Fargo email that he received. However, he noticed that a check had been requested to be sent from his bank account and realized he had been hacked and his login and password stolen. My parents had to change bank accounts and wipe their computer clean. Don’t let it happen to you.

And lastly, the President announced this week that he will retire at the end of his contract, May 31, 2018. I have been asked frequently whether I would be leaving also. As of now, my plans are to stay through the end of the President’s term helping him accomplish his remaining initiatives. Once a new president starts, they may want their own team or if I am a good match, I will stay and continue with your help to make UNF a better university. I thank each and every one of you because I am only successful due to all of your hard work.

 

Below are the items that I would like to highlight this month and a list of staffing changes.  

Department Spotlight: Office of Planning and Budget 

The Office of Planning and Budget (OPB), formerly known as the Budget Office, is the University’s resource for providing leadership, administrative and technical support in the development, implementation and administration of the university budgets and all resource allocation matters. The office is fully-staffed and comprised of the chief budget officer, assistant director of university budgets, university budget coordinator, financial analyst and office manager.

A typical day includes maintaining position control for the University, reviewing and compiling departmental budget reports, and processing budget amendments. Throughout the year, OPB prepares budget information for the Board of Trustees and University leadership; submits our annual Operating Budget to the Board of Governors; executes action items from Auxiliary Oversight Committee; leads the University through budget development and resource allocation for the new fiscal year; and conducts training and holds budget development and year-end workshops. One of our most important and rewarding functions is helping the campus community with budget related situations and working with leadership to obtain data that helps with forecasting future budget impact.

With the addition of a financial analyst, the department has recently taken on an expanded role in planning, hence the departmental name change. New services include business analysis, which is especially insightful for departments considering a new initiative or service. Departments seeking more efficiency in regards to an existing service can also benefit from an analytical review. An example of one of these engagements is a recent review of third-party billing for Student Health Services. Please be sure to contact the OPB for assistance with your unit’s budgetary and planning needs.

Employee Spotlight: Jennifer Nabors  

Jennifer Nabors is the assistant director of the Office of Planning & Budget and has been working at UNF for one month. 


What are your reasons for choosing UNF as a place to work?
I really love the Jacksonville area because of the weather, great location, and the beach. I interacted with people from UNF at my previous job as well as at conferences. These experiences gave me a positive impression about the University and the people that worked there.

What is an average day like in your job?
It’s hard to say because I’ve been doing a lot of training and it’s also budget season for the University. I don’t know if there is anything “average” about my job right now.

Where did you work before coming to UNF and what did you do?
Previously I worked at the Florida Board of Governors (BOG) in Tallahassee for a little over four years as the Financial Data Specialist. My primary responsibility was performance based funding. I was also a research staff member for the chief financial officer and assisted with facilities.

What do you do on your days off of work?
My hobbies include yoga, running, and spending time with my husband and two small dogs.

What is one hidden talent you possess?
I am an ace shopper and never pay retail. I can almost always sniff out the best deals on anything from groceries to shoes to vacation rentals.

Jennifer Nabors
Jennifer Nabors

Cyber Security Symposium 

UNF's 4th annual Cyber Security Symposium will be held on Thursday, March 16 in the Adam W. Herbert University Center. The symposium will feature a keynote address by Johannes Ullrich, Dean of Research for SANS Technology, a talk on identity theft by the Office of the Attorney General, and several IT security experts from the community. Learn more and register for the event. The symposium is being organized by Networking, Systems, and Security and Communications & Training.  

Physical Facilities Awarded 2017 Duval County Council PTA Business Partner of the Year

Physical Facilities was awarded the 2017 Duval County Council Parent Teacher Association's Business Partner of the Year award. The Alden Road Exceptional Center School recognized Physical Facility employees; Rhonda Gracie, Bradley Richards, Andrew Taylor, William Dunn and Alex Davis for the efforts, impact and support they provide to the students and job coaches who participate in "on the job" vocational training at UNF. Physical Facilities became an Alden Road training business partner in 2014 working with the grounds department. During spring of 2016, UNF’s business partner liaison, Rhonda Gracie, saw additional vocational training opportunities and worked with Alden Roads job developer, Laura Edmunds, to expand the partnership to include housekeeping training. 

 

The program is very rewarding because of the strong relationships formed between the students, their job coaches and the staff in Physical Facilities. As a testament to the success of the partnership, last June, Physical Facilities Grounds Department proudly hired Alden Road student, David Morris, as an OPS groundskeeper. David works closely with William Dunn, landscape grounds supervisor and Andrew Taylor, landscape specialist. Rhonda Gracie and Bradley Richards coordinate daily tasks, duties, tools, supplies and transportation to campus as needed for the students. Alex Davis, maintenance supervisor for the Carpenter Shop, was also recognized for his assistance with opening classroom doors, supply closets, and overall support of the students working at the Campus Maintenance Facility. 

Our People

We welcome these new staff members

Brian Eisenhauer, Program Assistant, University Center
Nicole Kent, Office Assistant, Quality Control & Work Management
Jennifer Nabors, Assistant Director Univ Budgets, Office of Planning & Budget
Tyshawn Pringle, Custodial Worker, Custodial Services
Paul Robinson, Custodial Worker, Custodial Services
Viktoriya Zalozh, Custodial Worker, Custodial Services

We congratulate these staff members who have recently been promoted 

Meghan Alexander, Senior IT Support Technician, User Services
Kenton Strickland, Office Assistant, Parking & Transportation Services

We say goodbye to these staff members who recently left the University

Lily Dzakpasu, Custodial Worker, Custodial Services
Norma Gainers, Senior Applications Programmer, Enterprise Systems
Eugena Jones, Custodial Worker, Custodial Services
Chan Luu, Custodial Worker, Physical Facilities
Zachary Schaad, Parking Services Technician, Parking & Transportation Services
Jarrett Zongker, Applications Programmer, Enterprise Systems