June 2017

Shari Shares 

I waited to send out the June VP Communique until I could write something more definitive about the budget. At the beginning of May, the State Legislature passed a budget that included additional dollars for Higher Education. The budget was sent to the Governor last Wednesday and late Friday, the Governor provided his line item vetoes. He has also called the Florida Legislature back to Tallahassee this week to address the lack of funding for K-12 education, economic incentives and tourism promotion. Most of the universities were hit with budget reductions. UNF’s cuts, while not as bad as some universities, will still mean a cut of $2,000,000 to our recurring operating budget, a $3,000,000 elimination of renovation project for Schultz Hall and $700,000 for a program run through Continuing Education. The cut to our operating budget necessitates rewriting our proposed budgets. We did receive additional dollars earmarked for a World Class Faculty & Scholar Program and a Professional & Graduate degree Excellence Program. These dollars will help with balancing the budget cuts.

The World Class Faculty and Scholar Program is established to fund and support the efforts of state universities to recruit and retain exemplary faculty and research scholars. It is the intent of the Legislature to elevate the national competitiveness of Florida’s state universities through faculty and scholar recruitment and retention. The State University Professional and Graduate Degree Excellence Program is established to fund and support the efforts of state universities to enhance the quality and excellence of professional and graduate schools and degree programs in medicine, law, and business and expand the economic impact of state universities. For UNF, our dollars are for the graduate Business program.

Over the next week, we will be revisiting the budget to present a balanced financial plan to the Board of Trustees on June 16th.

As you are aware, a search committee has been formed to select the next president of UNF. The Presidential Search Committee is seeking input from the campus community in this important search. This Thursday and Friday, the committee has scheduled open forums for UNF staff (USPA and A&P). At these open forums, members from the Presidential Search Committee will provide a brief overview of the presidential search process. The Committee would like to know your thoughts on the top priorities for the University and qualities would you like in the next president. I highly encourage you to attend one of these sessions and participate in the discussion. These sessions will be held:

Thursday, June 8, 2017
8:30 to 10:00 a.m.
Student Union, Building 58W, 3rd Floor Ballrooms

Friday, June 9, 2017
2:00 to 3:30 p.m.
Student Union, Building 58W, 3rd Floor Ballrooms

 

Department Spotlight: Treasurer's Office  

The Treasurer’s Office was established at UNF in 2006 and is responsible for:

  • Financial Services to the University which includes: daily liquidity management, bank relationship management, debt issuance, debt service and oversight of the University's investment programs. 
  • Payment Card Industry (PCI) Data Security Standard (DSS): represents a common set of technical requirements and testing methodologies created to help ensure the safe handling of sensitive information for credit card acceptance.
  • Commercial Card Program: UNF launched an Accounts Payable solution to pay our suppliers with automated Visa card payments. Our goal is to optimize our commercial card program in order to improve process efficiency and working capital management, as well as reduce the cost of processing check transactions.
  • Unclaimed Property: Treasury is responsible for identifying, reporting, and remitting unclaimed property to the State of Florida Bureau of Unclaimed Property.

Employee Spotlight: Michelle Rancharan 

Michelle Rancharan is a senior accountant for the Treasurer’s Office and has worked at UNF for the past 10 years.

 

What is an average day like in your job? 

An average day would include reconciling the university depository account, working with departments on reconciling items, researching bank and general ledger transactions as requested, reviewing Treasury communication e-mails and working on cash management projects.

 

What is your favorite (work) project (past or present) and why do/did you like it so much?

I enjoy informing and reuniting students, employees and vendors with their uncashed checks. Many times they are unaware that we have issued these checks to them, and they are pleasantly surprised to receive it. These checks can range from a few dollars to hundreds of dollars. This process is part of our annual unclaimed property reporting, which is a requirement.

 

What do you do on your days off of work?

On my days off work I enjoy watching TBN first thing in the morning for my daily dose of inspiration, video chatting with my husband for a few hours, going to the movies, the mall or beach with my family. On Sundays, I attend service with my family and serve in kids ministry on my scheduled weekends.

 

What is one hidden talent you possess?

Empathy, as I have the ability to place myself in another person's position and understand what they are feeling and why they feel as they do. I am very grateful that the good Lord has blessed me with this talent, so that I can better serve the people I encounter.

 

What is the most important thing you have learned while working at UNF?

Always explore all resources to ensure students are satisfied with the service provided as this will have a positive impact on their college experience at UNF.

Michelle Rancharan
Michelle Rancharan

Update on Concur Travel and Expense

The project to replace our current travel and expense application with a new cloud solution called Concur is underway! The vendor was onsite in early May to conduct strategy sessions and gather requirements with the project team. Currently, the estimated time frame for going live with Concur is December 2017/January 2018.

Concur will be used to request travel authorization, book travel, process travel reimbursements, and reconcile P-card transactions. Travelers and approvers will be able to use Concur’s mobile app to book a trip, capture receipts, create and submit expense reports as well as approve travel. Concur will enable better integration, easy report creation, and configurable dashboards. With the new system, there will be a travel agency, World Travel, to help with booking flights, hotels, car rentals and assist with any unexpected travel changes. 

New IT Project Submission Process Coming June 19 

Beginning on June 19, the Project Management Office is launching a new process for submitting IT project requests. This brings a new project proposal form, an improved project review process, and a standard framework for delivering projects. In preparation for the new process, the PMO is providing training for the campus on how to successfully develop and submit project proposals. Staff can register for an upcoming session using the CPDT Class Register (Training) link under Quick Links in myWingsThis training is required if you want to be able to submit project proposals. For more information, please visit the PMO Website. 

Year End Preparations 

Procurement Services, Controllers, Office of Planning and Budget, and Communications & Training recently conducted three Year End Workshops to assist the campus divisions with the year-end process for fiscal year 2017. Some of the deadlines are noted below, but please review the Close Out Procedures memorandum and the Year End Calendar for the full details. If you are working with FY17, check that the transaction date is June 30 and conversely, if you are working in FY18, the transaction date should be July 1.

  • June 9 - Final day for requisitions and iContracts for FY17 
  • June 23 - Last day for P-card purchases to ensure charged to FY17 
  • July 5 - Last day for FY17 interdepartmental recharges 
  • July 6 - Last day for late time-sheets/on-demands to be submitted to payroll to ensure processing against the FY17 budget.      
  • July 7 - Last day to process journal vouchers (including J09's)
  • July 7 - Last day to submit direct pay requests and reimbursements; requests after this date will charged against the FY18 budget  

Borland-Groover Clinic and Florida Blue

Human Resources recently announced some good news for Florida Blue members. Florida Blue is again an in-network provider for the Borland-Groover clinic, a large digestive-health practice in Jacksonville. Effective immediately, any services you receive at Borland-Groover will be paid as an in-network benefit.

Our People

We welcome these new staff members

Monica Brown, IT Security Analyst, IT Security

Grace Murray, Custodial Worker, Custodial Services

Jamie Winegardner, Custodial Worker, Custodial Services

We congratulate these staff members who have recently been promoted 

Erin Campbell, Coordinator University Budgets, Office of Planning and Budget

Tera Edwards, Maintenance Helper, Maintenance and Energy Management

Marcellus Vanderhorst, Maintenance Helper, Maintenance and Energy Management

We say goodbye to these staff members who recently left the University

Noah Borelli, Senior Custodial Worker, Custodial Services
Sheila Kramer, Office Assistant, Parking and Transportation Services

Mildred Rhodes, Senior Custodial Worker, Custodial Services