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P&T Timeline 2021-22

Action Date
Chair alerts faculty of promotion and tenure process April 9, 2021
Eligible faculty members notify chair of their candidacy and begin preparing dossier in Interfolio. Dossiers must be consistent with BOT-UFF CBA:

Article 20 Tenure

Article 21 Promotion for Tenure Track/Tenured Faculty

Article 22 Library Promotion

Article 23 Instructor/Lecturer Promotion

Article 24 Clinical Faculty Promotion

No later than June 4, 2021
For candidates requiring external letters: candidate forwards or enters into Interfolio, a list of 5-7 names of external reviewers. Chair is responsible for selecting individuals. By June 14, 2021 - this allows chair time to communicate with reviewers
Department chair monitors external letter review process June to August, 2021
Candidate completes and submits Initial Submission section so chair and external reviewers can access materials (tenured/tenure track only) August 7, 2021
Chair notifies department of promotion/tenure candidates and invites letters of recommendation (due 9/23/21) No later than August 13, 2021
Candidate forwards dossier to department chair to ensure external letters are uploaded. Candidate loses ownership and no new material can be added unless it is within the exceptions under the CBA September 10, 2021
Departmental letters of recommendation due. External Reviewer letters due.  Chair uploads departmental letters and "shares" letters with the candidate who has 5 business days to respond if elects to do so September 23, 2021
If candidate responded to departmental letter(s), chair uploads response September 30, 2021
Chair forwards the dossier to the department promotion and tenure committee October 1, 2021
Department committee review period October 1, 2021- October 15, 2021
Department committee chair uploads the assessment and "shares" letter through Interfolio with candidate and department chair October 16, 2021
If elects to do so, candidate responds to committee's assessment letter No later than October 22, 2021
Department forwards case to department chair for review October 23, 2021
Department chair review period October 25, 2021-November 5, 2021
Chair uploads his/her assessment letter to Interfolio and "shares" letter with candidate No later than November 6, 2021
Candidate submits written response (not required) No later than November 12, 2021
Dean review period November 15, 2021-December 6, 2021
Dean meets with department committee and chair if recommendations are different No later than November 18, 2021
Dean meets with candidate upon written request No later than November 19, 2021
Provost meets with UFF President to discuss charge to P&T committees No later than December 6, 2021
Dean provides candidate with written assessment No later than December 6
Candidate responds to deans assessment letter (not required) No later than December 13, 2021
Provost meets with departmental committee, chair, dean to discuss cases if recommendations are different No later than December 10, 2021
University P&T review period December 13, 2021-January 21, 2022
University committee provides assessment No later than January 24, 2022
Candidate responds to university assessment (not required) No later than January 31, 2022
University Committee and Provost meet to discuss candidates No later than February 4, 2022
Provost review period February 1, 2022-February 28, 2022
Provost provides draft assessment No later than February 28, 2022
Candidate responds to provost's assessment (not required) No later than March 7, 2022
If candidate applies for tenure during 4th or 5th year, he/she may withdraw w/out prejudice before the provost provides the final assessment. Such withdrawal shall be allowed only once. No later than March 8, 2022
Provost provides final assessment No later than March 11, 2022
Candidate responds to provost's final assessment (not required) No later than March 18, 2022
Provost provides the dossiers to the President No later than March 21, 2022
President provides candidate assessment No later than April 18, 2022
Candidate responds to President's assessment (not required) No later than April 25, 2022
Recommendations on tenure to Board of Trustees On or before the June 2022 BOT meeting