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Library Promotion Timeline 2020-21

Action Date
Dean of Library notifies faculty members who are eligible for promotion of their eligibility. April 10, 2020
Eligible faculty members submit the Library Promotion Application Form to their supervisor. The supervisor submits the signed form to the Dean of Library. Candidates begin preparing their dossiers Interfolio. Dossiers must be consistent with BOT-UFF CBA: Article 22. No later than June 1, 2020
Eligible library faculty vote for members of a Library Promotion Committee, votes are tallied by Library Administration. The Dean of the Library notifies committee members and sends list of committee members to Marianne Jaffee. No later than August 3, 2020
Dean of Library notifies the library of those faculty members who have declared their candidacy. No later than August 17, 2020
Candidate submits dossier to the Library Promotion Committee chair through Interfolio. The library faculty dossiers include letter of recommendations from both internal and external reviewers. After this date, no new material may be added to the dossier by the candidate except as provided below. September 11, 2020
The candidate's supervisor submits through Interfolio a written assessment of the candidate's qualifications with reference to the University's promotion criteria for library faculty and library guidelines for application of those criteria and shall make a positive or a negative recommendation.

 

The supervisor shall meet with the candidate to give the candidate a copy of his/her written assessment and recommendation, prior to sending a copy to the Library Promotion Committee chair, to be shared with the other members of the committee and the Dean of the Library.

September 21, 2020
The candidate shall have five (5) days from receipt of the supervisor's assessment and recommendation to submit a written response. The candidate's response, if any, shall be included in the promotion dossier. No later than September, 28, 2020
Supervisor forwards the case to the Library Promotion Committee September 30, 2020
The Library Promotion Committee reviews the dossier. September 30, 2020 - October 16, 2020
The Library Promotion Committee chair uploads the assessment and recommendation letter and "shares" the letter through Interfolio with the candidate and Dean of Library. Candidate then has five (5) days to respond in writing to the committee's written assessment and recommendation. No later than October 16, 2020
The Library Promotion Committee chair uploads the assessment and recommendation letter and "shares" the letter through Interfolio with the candidate and Dean of Library. Candidate then has five (5) days to respond in writing to the committee's written assessment and recommendation. No later than October 16, 2020
Candidate submits to the Library Promotion Committee chair through Interfolio any written response to the committee's written assessment and recommendation. No later than October 22, 2020
Library Promotion Committee forwards dossier to Dean of the Library either after the candidate submits a response or the five (5) day period for responding expires, whichever occurs first. October 23, 2020
Dean of the Library reviews the dossier. October 23, 2020 - November 6, 2020
Dean of Library uploads written assessment and recommendation in Interfolio. The Dean of the Library shall forward a copy of their assessment and recommendation to the candidate, the supervisor, and the Library Promotion Committee, to be shared with other members of the committee. The candidate shall have five (5) days from receipt to submit a written response. The candidate's response, if any, shall be included in the promotion dossier. No later than November 6, 2020
Candidate submits to the Dean of Library through Interfolio any written response to the Dean's written assessment and recommendation. No later than November 12, 2020
Dean of Library meets with the Library Promotion Committee if their recommendations do not agree. No later than November 18, 2020
Dean of Library meets with the candidate, upon written request to discuss the recommendations of the Library Promotion Committee chair to correct any misunderstanding or misinformation. No later than November 20, 2020
Provost meets with the Library Promotion Committee and the Dean of Library to discuss those cases in which their recommendations differ. No later than December 11, 2020
Dean of the Library forwards the case to the Provost No later than December 11, 2020
The Provost reviews the library faculty dossiers and writes an assessment and recommendation on each candidate. December 12, 2020 - January 15, 2021
Provost provides the candidate with draft assessment. The candidate may, within five (5) days, respond in writing to the Provost's assessment, and may meet with the Provost during this five day period. No later than February 26, 2021
Candidate submits to the Provost any written response to the Provost's draft assessment. No later than March 4, 2021
Provost provides the candidate with final assessment and recommendation. The candidate may, within five days, respond in writing to the Provost's final assessment and recommendation, and may meet with the Provost during this five (5) day period. A copy of the Provost's final assessment shall be forwarded to the Dean of the Library, the candidate's supervisor and the Chair of the Library Promotion Committee, who shall share it with other members of the committee. No later than March 11, 2021
Candidate submits to the Provost any written response to the Provost's final assessment. No later than March 16, 2021
The Provost provides the dossiers with his final assessment and recommendation, and the candidate's written response, if any, to the President. No later than March 18, 2021
President provides candidate assessment. The President or designee shall notify the library faculty member in writing as soon as possible, but no later than ten (10) days after the date of the decision. A copy of the President's decision shall be sent to the Provost, the Dean of the Library, the candidate's supervisor, and the Chair of the Library Promotion Committee, who shall share it with the other members of the committee. No later than April 9, 2021

 

Note: Deadlines may need to be adjusted in consideration of unanticipated circumstances.

 

Additional Note: This timeline is a derivative of the University Promotion and Tenure Timeline distributed online. This library promotion timeline is intended to follow Article 22 -Promotions for Library Faculty, in the CBA 2017-20. The timeline excludes all references to department chairs and the tenure process, which are not applicable to the library faculty.