Faculty Resources

COVID-19 Tenure Extension Information

• Who is eligible for an extension of a tenure-earning period?

  All presently employed tenure-earning faculty who will apply for tenure during or after the 2020-2021 academic year are eligible. If you are currently scheduled to submit your tenure dossier in September 2020, you are eligible.

   

  Those excluded from this opportunity are faculty members who have already been considered for tenure this academic year (that is, those who submitted their dossier in fall 2019, and those tenure-track faculty who will begin their employment with UNF on or after April 1, 2020).

• If I am eligible, how do I request an extension of my tenure-earning period?
  Submit the COVID-19 Tenure Clock Extension Request form to your chair/director. Your chair/director will sign and send to the dean of your college. The dean will sign and send to Academic Affairs. The extension is issued by Academic Affairs. It is understood that such requests will be presumptively approved, unless the faculty member is not eligible.
• I had a year’s approved extension due to my taking parental (or other reason) leave. Will I still be eligible?
  Yes. A year will be added to the adjusted time period following the previous extension.
• Will the standards for tenure be set higher for me because I’ve had an extra year toward tenure?
  No. The standards specified in the Collective Bargaining Agreement and your department/school Guidelines (if approved) will remain in effect when your tenure review occurs. The department/school standards will be applied without prejudice.
• What if the promotion and tenure requirements change?
  If a faculty member has at least three (3) years of tenure-earning credit as of the date on which new tenure criteria are adopted, the faculty member shall be evaluated for tenure under the criteria as they existed prior to modification unless the faculty member notifies the University Administration at least thirty (30) days prior to commencement of the tenure consideration that he/she chooses to be evaluated under the newly-adopted criteria.
• If I apply for an extension to my tenure-earning period, can I rescind it later and apply for tenure using my original tenure clock?
  Yes.
• Is there a time limit when I have to apply for a COVID-19 tenure clock extension?
  Yes. If you are currently scheduled to submit your tenure dossier in September 2020, you must file your tenure clock extension request by May 15, 2020. If you are scheduled to submit your tenure dossier after September 2020, then you must file your tenure clock extension request by September 30, 2020.
• When can I formally apply for the extension?
  Effective upon agreement between UNF and UFF.
• What if I don’t want an extension to my tenure-earning period? Do I have to do anything?
  No. Faculty may choose to be considered for tenure on the regularly scheduled time period according to the CBA.
• If I have an approved extension form, decided to apply for tenure in my original final year (year 6) and then decided to withdraw from the process as per the CBA, could I continue to use my extension year as my final year if I didn't rescind it?

  Yes however, if you have previously withdrawn (came up early and withdrew), you may not withdraw a second time per the CBA. You are only allowed to withdraw your tenure case once. If your final year is this fall 2020, you can file the extension by May 15 and extend your tenure clock to Fall 2021. If you have withdrawn your case previously and choose not to use your extension and it is your final year, you cannot withdraw a second time.

COVID-19 related reimbursement

• Can I get reimbursed for any COVID-related purchases to continue my academic instruction?

  Any technology needs should first be submitted to the Center for Instruction and Research Technology (CIRT) through the loaner program.  If the technology resources are not available, purchases can be approved by the college C-Tech, then the purchase made by the department office manager using the department P-Card, and submitted through Concur.  The department office manager shall also submit a form (attached) to the Purchasing Department (Sheila Lopez) to record expenses for future UNF reimbursement from FEMA funds if/when they are allocated.   

   

  No purchases to support remote teaching using personal funds should be made without the prior authorization of the college C-Tech and department chair.  Reimbursements of approved purchases made using personal funds can be made from department professional development funds remaining from the 2019-20 allocation if submitted through Concur by June 30, 2020. Professional Development funds will not be rolled over to next year.

    

COVID-19-related Travel Information

• If my travel plans were cancelled, what is the process for reimbursement?
  1. Travel Cancellations (from March, 2020):
     1. All refunds should be credited back to the original form of payment if at all possible, however, there may be some exceptions and we can work through those.
     2. If a departmental p-card (normally an office manager/executive secretary's p-card) was used to pay for airfare, registration, hotel, etc. and refund is issued, it should still be credited back to the departmental p-card. A purchasing policy expense report would still need to be created as normal and notate in the comments section the traveler's name and request ID #.
     3. The process for creating travel expense reports has not changed. If refunds are issued or there are expenses that need to be reimbursed (refund was not available), then a travel policy expense report will need to be submitted.
     4. Once all expenses/refunds have been accounted for on either a Purchasing or Travel Policy expense report, then the Travel Request can be canceled. When selecting 'Cancel Request' please just add a note in the comments section with the reason. (Keep in mind once a travel request has been Close/Inactivated or Canceled, it cannot be re-opened)

Task Force Members working on COVID-19

• Who are the members on the Task Force and who should I call if I have a concern?
  Members of the Task Force can be found at: https://www.unf.edu/emergency/CoronavirusFAQ.aspx under Coronavirus Information.  If you have a concern about activity on campus that are health/safety concerns or you witness inappropriate gatherings on campus that are against guidelines, please contact UPD.

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