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Adjunct Faculty Resource Guide Technology Resources

6.1 Technology

Resources

Support


6.2 Email

Faculty E-mail

Electronic mail is used much like postal mail - to exchange messages.

 

For faculty and staff e-mail: UNF E-mail addresses are in the form: 'UNF ID@unf.edu' or 'friendly-email-alias@unf.edu'

 

For student e-mail, UNF E-mail addresses are in the form: 'UNF ID@ospreys.unf.edu'

 

Once Human Resources has entered a newly hired employee's information into Banner, a computer and e-mail account will automatically be generated for faculty and staff. The C-tech or supervisor of OPS employees should request an e-mail account for regular OPS employees. Student OPS use their student e-mail account. Staff, faculty, and regular OPS e-mail is delivered to Exchange and they use Outlook or Office 365 to read their e-mail. New employees will want to select a friendly e-mail address by logging into ITS Self Service and choosing "Create Alias".

 

Archiving Outlook E-Mail - As Outlook email usage increases and individual mailboxes reach their size limit, it is often necessary to archive (store) old messages in a different location.

Reading faculty and staff e-mail on a smartphone

Bellow are links to directions for setting up a smartphone to read your UNF e-mail. Before doing this it is very important that you have a passcode on your smartphone, so if it is lost or stolon, your e-mail cannot be accessed.

 

Set up your iOS device (iPhone or iPad) to read your UNF e-mail (for faculty and staff).

 

Set up your Android device to read your UNF e-mail (for faculty and staff).

 

Set up your Windows Mobile device to read your UNF e-mail (for faculty and staff).

 

Set up your Blackberry device to read your UNF e-mail (for faculty and staff).

 


6.3 Emailing a class in Banner

Emailing a Class in Banner Self Service

Faculty may email their classes easily within Banner Self Service.

Steps to Follow:

  1. Log in to myWings.
  2. Click on the Faculty/Advisor tab
  3. Click on "Faculty and Advisor Self Service"
  4. Click on the "Faculty Services" tab
  5. Select "Summary Class List"
  6. If prompted, select the current term from the drop down menu
  7. Select the appropriate class from the drop down menu
  8. You will see a list of the students in your class. Scroll to the bottom of the page and click on "Display Email List"
  9. The page will refresh, scroll to the bottom again and you will see a box of email addresses. Copy and paste this list into the BCC: or the TO: field of your email. Be careful to copy ALL the email addresses. When you send the email it will go to all the students in your class.

See image at: http://www.unf.edu/its/help_desk/Class_List_Using_Banner.aspx


6.4 Emailing a class using client

Emailing Class Lists Using any E-Mail Client

  1. Using any e-mail software such as Outlook, Web Access, etc. create a new e-mail
  2. In the To field type your class information like this:

     

    course _CRN@unf.edu

     

    This is the Course name then an underscore then the Course Reference Number followed by @unf.edu.

     

    (Example - ACG2021_11494@unf.edu)

  3. Give the e-mail an appropriate subject line (helps to include the course name)
  4. After typing the content, send the e-mail

NOTES:

  • To send to multiple classes, type in one class using the format above, then type a semi colon (or comma, depending on what punctuation your e-mail client uses) and then the next class. (ACG21021_11494@unf.edu; ACG2200_11489@unf.edu).
  • If you do not want your students to be able to reply to the whole class, put the class list name(s) in the Bcc field instead of the To field.
  • The class lists are updated each morning at 5 a.m.
  • When you send the same e-mail to more than one class list of which you are a member, Outlook only sends you one copy of the e-mail. If you want to see if each group (class list) is receiving the e-mail, you would need to e-mail each class in a separate message.
  • If your course name has a 'C' or an 'L' in its name, your class lists will have it too.

6.5 Classroom Technology

Classroom Technology

Also known as Audio-visual Technology Classroom

 

Many technology-equipped classrooms are maintained and supported by the ITS Help Desk.

 

Features:

Available for:

  • Students and Faculty

Customer Responsibility:

  • Report any problems or issues to the ITS Help Desk

How to Use:

  • Visit https://talon.unf.edu/anf/its/at/cct/Lists/techclass/Classroom%20List.aspx (login required) to view a classroom information sheet about each technology-equipped classroom. The information sheets provide information such as how to access the podium, logging in to the computer, podium style, how to get training on use of the classroom, software installed on the computer, equipment in the room, how to connect a laptop, microphone availability, remotes, etc.

6.6 Audio-Visual information

Audio Visual FAQ

How do I reserve an auditorium, technology-equipped classroom, or laboratory?

 

E-mail Julia Figura. Specify what hardware (PC or Macintosh computer and software you will need. Give the dates and times that you will need to reserve the space.

 

NOTE: If the space does not have all the equipment you need (i.e. slide projector, cassette player, VCR, etc.) you will need to request the equipment be delivered to the location. Please notify the help desk at (904) 620-HELP (4357).

 

How do I gain access to a cabinet or podium in an auditorium or technology-equipped classroom before the start of my class?

  1. Technology-equipped classrooms that are managed by ITS and College of Computing, Engineering and Construction are secured with combination locks so faculty members can unlock and relock at their convenience.
  2. For all other technology-equipped classrooms you must notify the college technicians. Please view the classroom web page and determine which classroom. The college technician's contact information is provided at the bottom of that classroom web page.

If you have any questions about the technology-equipped classrooms, auditoriums please contact the ITS Help Desk

 

Email: Send an e-mail request to helpdesk@unf.edu. Include the following information: name, daytime phone number, classroom or auditorium (building and room number), type of equipment needed (be specific), date(s) and time(s) the equipment is needed

 

Phone: Call (904) 620-HELP (4357).

How much advanced notice must I provide to reserve equipment or request a service?

To ensure availability and timely delivery faculty and staff should make requests for access to and deliveries of audiovisual equipment, including laptops, video projectors at least 24 hours in advance.

I know you provide audio visual service for academic courses, but what if my department needs equipment for a speaker, interview, or other event not tied directly to a UNF course?

The Help Desk will give priority for audiovisual equipment to requests tied directly to a course. The Help Desk will accommodate other requests on a case by case basis and as resources are available. The Help Desk will notify the requestor within 24 hours if the resources are not available for an event not directly tied to a course.

How do I report a problem with equipment in a technology equipped classroom or auditorium?

Walk-in: Visit the Help Desk at Building 15, Room 2106 to report the problem

 

Phone: Call (904) 620-HELP (4357). A staff member will take the report over the phone. If the problem occurs during a class, you can call the Audio Visual Trouble HOTLINE at (904) 620-2909.

 

Email: Send an e-mail to helpdesk@unf.edu - include the following information: name, daytime phone number, classroom (building and room number) where equipment is located, nature of the problem (please be specific).

 

Visit the classroom web page to see a list of the equipment housed in a technology-equipped classroom or auditorium. You will be required to login, using your network password and unfcsd\userID as the user ID.

What if I have requested equipment every time my class meets for the term and I do not need the equipment on a certain day?

Faculty with recurring requests should notify the ITS Help Desk, (904) 620-HELP (4357) when they do not need the equipment or service for a given day or time period.

What if I am attending a conference and need to check-out a laptop and/or portable projector overnight?

Staff may check out a laptop and/or portable video projector form the Help Desk for up to a period of up to two weeks. The appropriate C-Tech will be provided with an Equipment Loan Request Form and will be responsible for setting up the laptop to accommodate the requestor's needs.

 

Faculty may check-out a laptop and/or portable projector from the Center for Instructional Research & Training (CIRT) by visiting Honors Hall, Building 10, Room 1150, or e-mailing cirtlab@unf.edu or calling (904) 620-3927.


6.7 Clickers

About Clickers

Introduction

Classroom Response Systems, aka clickers, provide a tool to engage students and assess knowledge. Instructors are able to ask objective and subjective questions. Questions may come from the instructor or as part of a publisher's textbook package. Questions are displayed for each student to view and respond to with a remote control device. A receiver picks up the student's response and sends it to software loaded on a computer, providing instant feedback to instructor and student. These systems are also known as audience response systems, classroom performance systems, student response systems, or just clickers.

 

students with clickers

 

*UNF has standardized with the eInstruction CPSsystem. The CPS software is installed on all classroom computers, and the receiver can be installed in any classroom being used by an instructor who has adopted the system. Faculty will find directions for adopting the system here: directions, and may contact CIRT for more information.

 

Students purchase clickers from the bookstore for $23.75 and register them online each semester for $10, or use the lifetime registration option for $21.

 

For more information, visit: https://www.unf.edu/cirt/edtech/clickers/


6.8 Computer Labs

Computer Labs

Also known as: Mathews Computer Lab, General Purpose Computer Lab, GP Computer Lab

Location

John E. Mathews Jr. Computer Science Building

Building 15, Room 2102

For more information, visit: http://www.unf.edu/its/computer_labs/

Fall/Spring Hours

Monday - Thursday

8 a.m. - 10 p.m.

Friday

8 a.m. - 8 p.m.

Saturday

9 a.m. - 5 p.m.

Sunday

12 p.m. - 10 p.m.

Summer Hours

Monday - Thursday

8 a.m. - 8 p.m.

Friday

8 a.m. - 8 p.m.

Saturday

10 a.m. - 5 p.m.

Sunday

12 p.m. - 6 p.m.

Features:

The Information Technology Services Computer labs are for the exclusive use of UNF students, faculty and staff. The following rules will help us ensure that you get the most out of the resources located within these facilities.

  • You must have an active UNF Login ID to access the lab computers.
  • Workstations are not available for reservation, they are provided on a first come, first serve basis.
  • Alteration of the equipment or furniture is prohibited.
  • No food or drink is permitted inside this facility. We have provided a designated area to leave any food or drink you may be carrying.
  • Game playing and use of the lab for business or other non-scholarly activities is prohibited.
  • A child may accompany his/her parent in the lab as long as he/she does not use the computers, occupy a vacant computer station, or disturb other lab patrons.

     

    We employ a group of student lab assistants that are here to assist you when you use the lab. They will assist you with:

  • Locating, opening, and exiting installed software.
  • Printing operations and problems related to printing.
  • Basic questions about software in the lab.
  • They are not responsible for teaching, training or assisting with in depth application issues or homework assignments.

Available for:

Students, faculty, and staff

Customer Responsibility:

The general purpose computer laboratories managed by Information Technology Services are for the exclusive use of faculty (including part time faculty), currently admitted or enrolled students, and staff (including OPS employees) of the University of North Florida.

 

Exceptions to accommodate individuals not included in these groups shall be handled on a case by case basis by the Director of Network & User Services, subject to membership fees set annually by the Director in consultation with the University Technology Committee.

 

Use of the labs is restricted to scholarly activities related to student instruction and research and faculty research and service, and to other activities directly related to the mission of the University.

 

Use of the facilities for any other purpose, without review and approval by the Director of Network & User Services, is strictly prohibited.


6.9 Techology Update

Technology Updates

 

Spring, 2019: http://www.unf.edu/its/tech_update/Technology_Update_Spring_2019.aspx


6.10 Available Software

Available Software for UNF-Owned Faculty and Staff Computers

Below is a table indicating the current available operating systems and what software is installed or is available on each.

 

Available This piece of software is already installed.
Request Required: This piece of software is available for this operating system, but there may be limited quantities, so it is subject to availability and must by requested by submitting an ITS-Request.
Not Available This piece of software is not available for this operating system.

 

Software Title Version Windows Mac OSX 10.6 Virtual Lab
Acrobat Professional (Adobe) 11 Request Required Request Required Available
Acrobat Reader 10 Available Available -
Dreamweaver (Adobe) CSx Request Required Request Required Available
Fireworks (Adobe) CSx Request Required Request Required Available
Flash Plug-In 10 Available Available -
Flash (Adobe) CSx Request Required Request Required Available
Hummingbird 10 Request Required Not Available -
Illustrator (Adobe) CSx Request Required Request Required Available
InDesign (Adobe) CSx Request Required Request Required Available
Internet Explorer 8 Available Not Available -
iWork 2009 Not Available Request Required -
iLife 2011 Not Available Request Required -
Microsoft Office 2010 Available Not Available -
Microsoft Office for Mac 2011 Not Available Available -
Photoshop (Adobe) CSx Request Required Request Required Available
Project Professional 2007 Request Required Not Available -
Project Professional 2010 Request Required Not Available -
Quicktime 7 Available Request Required -
Quicktime 10 Not Available Available -
Real Player 10 Available Available -
Safari 2 Not Available Available -
Shockwave Plug-In 11 Request Required Request Required -
Snag-It 9.1 Request Required Not Available -
SSH Client 3.2 Request Required Not Available -
Symantec Anti Virus 11 Available Available -
Fugu - Not Available Request Required -
OpenSSH - Not Available Request Required -
SAS 9.1.3 Request Required Not Available Available
SPSS 19 Request Required Request Required Available
Visio 2007 Request Required Not Available -
Visio 2010 Request Required Not Available -