Chapter 10.1 Early Academic Alert System
Early Academic Alert System
Purpose of the Early Academic Alert System (EAAS) is a program through which faculty can alert a student, the student's academic advisor, and relevant support services on campus that the student is performing poorly in a particular course. This program is designed as a tool which enables Faculty and Advisors to partner together in identifying students who are struggling academically early in the semester. The program is targeted toward freshman students during the first six weeks of class, but is available to all faculty regardless of their students' level. If a student becomes aware of their lack of academic performance during the first six weeks of the semester, that student will likely have the opportunity to improve his or her grade to an acceptable, passing level.
The goal is to connect struggling students with the appropriate academic support services in an effort to identify and remediate the source of their academic difficulties. These services include: subjectspecific tutoring at ACE, academic skills workshops at ACE, personal counseling at the UNF Counseling Center, one‐on‐one meetings throughout the term with their academic advisor, and other services applicable to each student's unique needs. These students will also be referred back to their course instructor for more intensive and course specific work during office hours.
The EAAS operates slightly differently for different classifications of students. How the EAAS is operated for each student depends on where that student is advised. Faculty initiates the EAAS by filling out the Early Academic Alert System online form in Banner Self ‐ Service, under the Faculty & Advisor Menu. It is listed as an option on this menu page. An email will be generated through Banner to the student with a copy going to the student's advisor. The faculty member who initiates the request will also get an automatic email stating the student has
First Time in College (FTIC) students:
Banner will generate an automatic email to the student and the specific ACE advisor. The assigned advisor will contact the student directly to set up an appointment so they can identify the source(s) of the student's academic difficulty (e.g. poor study skills, poor time management, difficulty understanding the course material, etc.) and will suggest strategies to improve those academic deficiencies. The ACE advisor will also refer the student back to their instructor for on‐on-one help during office hours.
Sophomore and Lower ‐Level Transfer students:
If the student has an assigned ACE advisor:
The same process will be followed as for FTIC students.
If the student does not have an assigned ACE advisor: The EAAS coordinator will contact the student directly to set up an appointment so they can identify the source(s) of the student's academic difficulty (e.g. poor study skills, poor time management, difficulty understanding the course material, etc.) and will suggest strategies to improve those academic deficiencies. The EAAS coordinator will also refer the student back to their instructor for one‐on‐one help during office hours.
Junior and Senior students: college contact. The specific college contact will contact the student directly to discuss the student's academic difficulties and the ways in which those difficulties can be successfully addressed.
Honors students:Banner will generate an automatic email to the student and the specific Honor's contact. The Honors advisor will then contact the student directly to discuss the student's academic difficulties and the ways in which those difficulties can be successfully addressed.
Academic Improvement Plan form:The Academic Center for Excellence will provide an academic improvement form to all academic advisors across campus for use when advising EAAS‐referred students. The form will be embedded in the automatic email generated through Banner to the student and advisor.
This form provides an efficient structure upon which advisors can base their discussions with these students and a convenient way to document those discussions. Together, student and advisor will identify the major sources of the student's academic difficulties and will discuss options to address those difficulties (including utilizing academic support services across campus and working regularly with their
instructor to improve their grade, as well as the possibility of withdrawing from the course).
Follow up with faculty:
After the academic advisor meets with the student, the advisor will send the completed Academic Improvement form to both the student and the faculty member who referred that student. If the student does not respond to the advisor's request for a meeting, the advisor will contact the referring faculty member and communicate that, as well.
Chapter 10.2 Academic Center for Excellence
Academic Center for Excellence
Welcome to the Academic Center for Excellence (ACE) website. Our office provides academic advising for freshman and sophomore students and offers free tutoring, academic skills workshops and major-related information sessions for all students. Learn more about ACE by clicking on the tabs above.
Main Office Hours and Location
Monday - Friday 8 a.m.- 5 p.m.
Founders Hall (Building 2) , Room 1200
On-line tutoring now available!
The Academic Center for Excellence is now offering on-line tutoring for Writing and is piloting on-line tutoring for Accounting, Chemistry, Math and Spanish. Please click here for more information about on-line tutoring.
How to Contact Your ACE Advisor
Schedule an appointment online.
Login to myWings, click the Student tab
In My Records, click ACE Advising, Tutoring and Workshops
Click Advising Appointments
and Select Weekfrom drop down menus, click Submit
Advisor Appointment Screen appears. View walk-in and appointment availability
To make an appointment: click the Appointment Available time you want, enter the required information, click Make Appointment
You will receive a reminder email the day before your appointment. If you need to reschedule or cancel your appointment please do so prior to your scheduled time.
Email your advisor from the Meet the Staff page or myWings. If you do not have an assigned advisor email firstname.lastname@example.org.
Call the main office at 904-620-1012.
We are located in Founders Hall (Building 2, Room 1200). General office hours are Monday-Friday, 8 am to 5 pm. View walk-in hours from the Advising, Tutoring & Workshops link in myWings.
Hours vary for subjects. Please consult the tutoring schedule.
(Note: tutoring is not offered on Fridays during the summer semesters.)
Academic Skills Workshops and Information Sessions
Workshops and major-related information sessions are available throughout the semester. Please consult the Academic Skills Workshops and Information Sessions descriptions and schedule to view current offerings.
Chapter 10.3 ACE Workshops
Academic Skills Workshops and Information Sessions
The Academic Center for Excellence offers interactive workshops to help you develop, build, and hone the academic skills necessary for success in college and career. ACE also hosts informational sessions for various UNF programs and majors like Nursing, Athletic Training, Engineering, and Study Abroad (to name just a few).
For descriptions on all these workshops, see https://www.unf.edu/ugstudies/SASS/x
New! Metacognition Series
- Metacognition: Thinking about Thinking, Learning about Learning, and Understanding How The Mind Works
Subject-Specific Reviews and Skills Development Workshops
- Mathematics and Statistics Review Series
- Academic Writing Skills Series
Academic Skills Workshops
- Campus Resources for International Students
- Critical Inquiry and Interrogating Texts
- Divide and Conquer: Setting Goals and Managing Time for Success
- Fear of Public Speaking
- From College Major to Major Career
- I think, I thought … I don't remember
- Quit Procrastinating!
- Swoop to Success: Strategies to Excel in College and Beyond:
- Synthesize to Succeed: Creating Effective Notes and Study Aids
- Test Anxiety
- Major or Program Specific Sessions
- Financial Responsibility
- Study Abroad
Additional Academic Resources
The Academic Center for Excellence offers high-quality, personalized peer tutoring in diverse subjects as well as interactive workshops to help students develop the academic skills necessary for success in college and beyond. While we strongly encourage all students to take advantage of ACE's in-house academic services, we also support students' self-directed exploration of subject-specific topics and academic skills and strategies. The following is a partial list of online resources available from other academic institutions and organizations to help students build subject matter knowledge and develop academic skills. These resources should be considered a supplement to consultations with ACE coordinators, ACE tutors, and faculty who can provide customized guidance that addresses a student's specific, individual needs.
An Introduction to Metacognition and Its Application to Learning and Succeeding in College
- Law professor Dr. Julian Hermida of Algoma University provides an easy-to-understand discussion of metacognition and the three key components of metacognition. He also describes William Perry's 4-stage model of the learning process and how students move through each of the stages during their college career. This is an excellent introduction to "thinking about thinking" (i.e. metacognition).
Samford University's "How to Study" video series
- Psychology professor Dr. Chew of Samford University explains not only how to study effectively but also why those study techniques are so effective. These short videos provide simple, practical advice on how to improve your ability to learn and remember new information based on the latest research into metacognition, learning theory, and cognitive psychology.
University of Central Florida's Student Academic Resource Center Handout Library
- UCF's study skills handouts cover a wide range of topics, including (but not limited to): memory and concentration, time management, how to effectively read course material, test preparation and test taking, goal setting and attitudes, note taking, self-testing techniques, study skills diagnostics, vocabulary development, professional communications, and subject-specific tips for success.
How to Study Math, Science, and Engineering
- UNF's own Dr. Murat Tiryakioglu, Director of the School of Engineering, created this literal study guide that details the most effective strategies, procedures, and techniques for studying math, science, and engineering. Dr. Murat discusses the entire studying process, from previewing material before class to taking notes and incorporating material from the lecture and textbook, from problem solving strategies to problem analysis, and from test preparation to test taking and post-test analysis. The procedures in this guide are supported by cognitive science research and by faculty and student experience; they promote purposeful, active, and deep learning. This is a must-read and must-apply guide for any UNF student taking a course in mathematics, the natural sciences, or engineering.
Purdue Online Writing Lab (OWL)
- Purdue's OWL offers over 200 free resources related to grammar and mechanics, style and language, citation conventions, the writing process, rhetoric and logic, different types of essay genres, research, and resources for English as a Second Language students.
University of Wisconsin: Writer's Handbook
- UW-Madison's Writer's Handbook offers numerous handouts related to many aspects of writing, including improving your writing style, the stages of the writing process, common writing assignments, grammar and punctuation, and citation conventions.
Mathematics, Statistics, and Computing
- webcast.berkeley offers video and audio recordings of on-campus Berkeley courses. Available courses in mathematics focus on analytic geometry and calculus, but new courses are added every semester. Offerings in computer science include: an introduction to computer science, programming languages, software engineering, and data structures (among many others).
MIT Open Courseware
- MIT Open Courseware offers multimedia recordings of on-campus MIT courses as well as lecture notes, assignments, and assignment solutions (availability of this content varies by course). Mathematics courses include calculus, linear algebra, differential equations, and numerous more advanced topics. Computing topics include: introductions to programming, algorithms, program structure, and artificial intelligence (among others). Content and course offerings are updated frequently.
The Math Forum at Drexel University
- The Math Forum's Internet Mathematics Library links to hundreds of mathematics resources across the web. Resources are organized by subject (e.g. Algebra, Calculus, Statistics, etc.)
- The Khan Academy produces online video tutorials on a wide range of topics. These tutorials walk through example problems, demonstrate problem-solving techniques and methodologies, and discuss conceptual topics. Mathematics topics include (but are not limited to): Arithmetic, Algebra, Geometry, Calculus, Linear Algebra, Statistics, and Trigonometry.
- webcast.berkeley offers video and audio recordings of on-campus Berkeley courses. Disciplines covered among the natural sciences include: Astronomy, Biology, Chemistry, Engineering, and Physics.
MIT Open Courseware
- MIT Open Courseware offers multimedia recordings of on-campus MIT courses as well as lecture notes, assignments, and assignment solutions (availability of this content varies by course). Subjects offered among the natural sciences include: Biology; Chemistry; Earth, Atmospheric, and Planetary Sciences; Engineering; Materials Science; and Physics. Content and course offerings are updated frequently.
Open Yale Courses
- OYC offers free video recordings of on-campus Yale University courses in Astronomy, Biology, Chemistry, and Physics. Students can select the course in which they're interested and can then choose the individual lecture topic(s) that they wish to see.
- The Khan Academy produces online video tutorials on a wide range of topics. These tutorials walk through example problems, demonstrate problem-solving techniques and methodologies, and discuss conceptual topics. Science topics include (but are not limited to): Astronomy, Biology, Chemistry, and Physics. Most topics addressed during first and second semester natural science courses are covered.
The Physics Classroom
- The Physics Classroom provides multimedia tutorials, reviews, and practice problems to assess students' understanding of diverse topics in physics. Resources also include problem solving guides for specific types of physics problems. Most topics addressed during first and second semester physics courses are covered.
Social Sciences, Business, and Humanities
- webcast.berkeley offers video and audio recordings of on-campus Berkeley courses. A broad range of courses within the social sciences, humanities, business, and economics disciplines are offered.
Open Yale Courses
- OYC offers free online video recordings of on-campus Yale University courses spanning the social sciences and humanities disciplines. Students can select the course in which they're interested and can then choose the individual lecture topic(s) that they wish to see.
- The Khan Academy produces online video tutorials on a wide range of topics, including (but not limited to) Art History, Economics (micro and macro), and Finance.
Disclaimer: the views, opinions, and suggestions on these external resources do not necessarily represent those of the University of North Florida or the Academic Center for Excellence. While we believe that these electronic resources can be a valuable source of information for students, UNF cannot guarantee the accuracy of information found on external sites. If you have any questions about information found on these sites, please contact your professor or the ACE office.
10.4 Support Our Students team
Support our Students program
The Supporting Our Students (SOS) Team is comprised of faculty and staff whose role is to identify and intervene in situations involving students who may exhibit behaviors of concern.
- Behavior that causes concern due to its unusual or alarming nature
- Expressed intent or attempt to harm self or others
- Disturbance in which the rights of others are violated
- Drug or alcohol overdose or abuse
- Inability to cope with the learning or living environment to the extent that an inordinate amount of resources are used to address the situation
- Inability to satisfy basic personal needs such that there is a reasonable possibility that serious physical harm or death might occur.
Anyone who identifies potentially disruptive or disturbing student behavior is asked to contact the Office of the Dean of Students or the Campus Police.
SOS Powerpoint for quick reference
10.5 Disability Resource Center
The Disability Resource Center (DRC) promotes and facilitates partnerships among UNF students with disabilities and the UNF community. The services provided by the DRC are for students with diagnosed disabilities that include, but are not limited to:
- Learning Disabilities (for example: reading, writing, math, memory, or processing disabilities)
- ADHD and ADD
- Physical Disabilities
- Medical Disabilities
- Traumatic Head Injury
- Blind or Low Vision
- Deaf or Hard of Hearing
- Speech Disabilities
- Psychological or Emotional Disabilities
- Other Diagnosed Disabilities
Contact the DRC
Tom and Betty Petway Hall
(Building 57), Room 1500