University of North Florida
Board of Trustees

Meeting
June 24, 2010
University Center at 2:30 p.m.

Agenda

Item 1 Call to Order

Chair Taylor will call the meeting to order.

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.

Item 3 President’s Report

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments

Chair Taylor will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action:Approval. Motion and second required.

Item 5A Minutes (April 29, 2010 and May 27, 2010)

Item 5B Items from the Finance and Audit Committee  

Item 5Bi  Prohibited Use of Non-Motorized Vehicles Regulation (Attachment 1, 2)

The purpose of this item is to propose an amendment to the prohibited use of non-motorized vehicles regulation by adding as a potential traffic violation – failing to dismount a non-motorized vehicle when using a designated crosswalk.

 

The Finance and Audit Committee reviewed the prohibited use of non-motorized vehicles regulation and is recommending approval by the full Board.

Item 5Bii Educational Plant Survey (Attachment 1, 2, 3, 4)

At least every five years, the Board of Trustees shall arrange for an educational plant survey to aid in formulating plans for housing the educational programs and student population, faculty, administrators, staff, and auxiliary and ancillary services of the campus.  The survey must reflect the capacity of existing facilities as specified in the inventory maintained and validated by the Division of Colleges and Universities. The recommendations for the survey team are consistent with the PECO request.  This is to request approval of the President’s letter to the Florida Department of Education.

 

The Finance and Audit Committee reviewed the educational plant survey and is recommending approval by the full Board.

Item 5Biii Three-Year and Five-Year Capital Outlay Requests (PECO Submissions) (Attachment 1, 2)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request.  At the same time, they are expected to submit a Five-Year Capital Outlay request.

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed three-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

The Finance and Audit Committee reviewed the PECO submissions and is recommending approval by the full Board.

Item 5Biv Annual Capital Outlay Plan for Fiscal Year 2010-2011 (Attachment 1, 2)

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2010-2011.

The Finance and Audit Committee reviewed the Capital Outlay Plan and is recommending approval by the full Board.

Item 5Bv Waiver of Out-of-State Fees for Graduate Assistants (Attachment 1)

The university administration requests Board of Trustees approval to waive the out-of-state fees for graduate assistants. The request is premised on the fact that to remain competitive in recruiting the most qualified graduate assistants the university must have the ability to offer financial packages which include the waiver of these fees. All 7 of the state universities in Florida that reported back to our inquiry have such waivers in place. 

 

Based on prior year enrollments, we estimate that these waivers would cost the university $145,000 next year. This cost was included in our 2010-2011 budget calculations. 

To qualify for this waiver, an out-of-state graduate student must be employed by the university as a graduate assistant, graduate research assistant, or graduate teaching assistant at .25 FTE or greater, and contributing to the university by teaching courses, assisting in sponsored research projects or performing other tasks associated with their discipline and of the benefit to the university. This waiver will only be in effect for the terms of the qualifying assistantship appointment.

 

The Finance and Audit Committee reviewed this waiver and is recommending approval by the full Board.

Item 5C Items from the Educational Policy Committee 

Item 5Ci Regional and Discipline-Specific Accreditation Policy (Attachment 1, 2)

Pursuant to the Board of Governors regulation 3.006 Accreditation, the university boards of trustees are required to develop policies on accreditation that are consistent with the mission of the institution and Board of Governors’ guidelines.

 

The policy on accreditation has been vetted through the promulgation process currently in place and is being recommended for approval by the full Board. 

The Finance and Audit Committee reviewed the regional and discipline-specific accreditation policy and is recommending approval by the full Board.

Item 5Cii Master’s of Science (MS) Degree in Nutrition and Dietetics (Attachment 1, 2)

The purpose of this item is to present for review and approval a new master’s degree in nutrition and dietetics. This program currently exists as a concentration in the master’s degree in Health Science (MHS). The proposed program will be 43 hours. The proposed degree will not require additional funding for courses, faculty, or other program resources.

 

This item was approved by the Faculty Association at its meeting on April 1, 2010 and is being recommended for approval by the Provost Workman and the President Delaney.

 

The Educational Policy Committee reviewed the master’s of science degree in nutrition and dietetics and is recommending approval by the full Board.

Item 5Ciii Florida Educational Equity Act Report (Attachment 1, 2)

The purpose of this item is to present the annual report addressing the requirements of the Florida Educational Equity Act (FEEA), Gender Equity in Athletics, and the Equity Accountability Program (EAP) statutes. Each state university is required to maintain an annual equity plan for appropriate representation of women and minorities in senior level administrative positions, within tenure track and non-tenure track faculty and within faculty granted tenure. In addition universities are required to monitor student participation in programs or courses where certain protected classes are underrepresented and to ensure that provisions of non-discrimination laws are adhered to and educational resources are equitably distributed.

 

This report must be approved by the university President and the university Board of Trustees and submitted to the Board of Governors, through the Office of the Chancellor, by June 30, 2010.

 

The Educational Policy Committee reviewed the Florida Educational Equity Act report and is recommending approval by the full Board.

Item 5Civ Tenure by Reason of Appointment – Dr. Murat Tiryakioglu, Director, School of  Engineering, College of Computing, Engineering and Construction  (Attachment 1, 2)

An individual can achieve tenure in two distinct ways: 1) tenure through the university’s standard tenure review process, and 2) tenure by reason of appointment. The tenure nomination before the committee is being recommended under the tenure by reason of appointment procedures.

Under tenure by reason of appointment, senior administrators or distinguished faculty may be granted tenure upon being hired at UNF. The candidate must receive a positive vote from the relevant disciplinary department, even if the appointment is in an administrative capacity. UNF agrees to award tenure as a condition of appointment in order to be competitive in hiring these individuals. The Provost and the President also conduct a thorough review of all candidates for tenure on appointment. 

 

Under these guidelines the administration recommends awarding tenure to Dr. Murat Tiryakioglu, Director, School of Engineering, College of Computing, Engineering and Construction.

 

The Educational Policy Committee reviewed the request for approval of tenure by reason of appoint for Dr. Murat Tiryakioglu and is recommending approval by the full Board.

Item 6 Listing of Reports from the Finance and Audit Committee 

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 6A Auditor General’s Financial Statements Audit (Attachment 1, 2)

The purpose of this item is to provide an update to the Board of Trustees on the preliminary and tentative findings and recommendations from the State of Florida’s Auditor General for UNF’s financial statements for the fiscal year ended June 30, 2009.

Item 6B Office of Internal Auditing – Audit Update (Attachment 1, 2)

The purpose of this item is to provide an update to the Board of Trustees on the university’s internal audits.  

Item 6C Direct Support Organizations (DSOs) Budgets (Attachment 1, 2, 3, 4, 5)

The purpose of this item is to present, for review, budgets for UNF’s DSO’s, including the UNF Foundation, Inc.; the UNF Training & Service Institute, Inc.; The UNF Financing Corporation, Inc.; MOCA Jacksonville; and TSI Investments, LLC.  

Item 6D Quarterly Budget Report (Attachment 1, 2)

The purpose of this item is to present this quarter’s budget report.  

Item 6ETreasurer’s Report (Attachment 1, 2)

The purpose of this item is to present the current treasurer’s report.  

Item 7 Listing of Reports from the Educational Policy Committee 

This item provides a listing of reports from the Educational Policy Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

 

These reports are for review only and require no action from the Board of Trustees.

Item 7A There are no reports from the Educational Policy Committee

Item 8 Technology Fee (Attachment 1, 2)

The university administration recommends approval of a 5 percent or $4.78 per credit hour technology fee which will begin in fall 2010.  This fee would generate an estimated $1,883,320 and would be used to cover the costs associated with expanding distance learning opportunities for students, student support for the help desk and enhanced classroom technology. 

 

Minus this fee, it would be impossible for UNF to upgrade and maintain critical technologies and offer the other enhancements which need to be funded through regular E&G allocations. Currently, the University of North Florida is the only institution in the state system which doesn’t charge this fee. While we did not include this in our 2009-2010 schedule of tuition and fees, we will need the fee moving forward.

 

Vice President Shuman will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required.

Item 9 Emergency Regulation Amendment -- Schedule of Tuition and Fees Regulation (Attachment 1, 2)

The purpose of this item is to present proposed amendments to the 2010 – 2011 tuition and fee regulation. The regulation will become effective upon approval of the Board of Trustees and the Board of Governors.  

 

The Finance and Audit Committee reviewed amendments to the regulation is recommending approval by the full Board.

 

Vice President Serwatka will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required.

Item 10 UNF Budget (Attachment 1,2)

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature. 

 

The Finance and Audit Committee held open workshops on the attached budget proposal and is recommending approval from the full Board.

 

 Vice President Shuman will address the Board and present this item.

 

Proposed Action: Approval. Motion and second required.

Item 11 Reports to the Board of Trustees 

Trustee Kendrick will present the reports from the Finance and Audit Committee. 

 

These reports are for review only and require no action from the Board of Trustees.

Item 11A Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Vice President Shuman will provide details to the Board of Trustees regarding change orders and narrate the capital projects report.

Item 11B Domestic Partner Benefits (Attachment 1, 2)

Beginning on July 1, 2010 the university will offer a stipend to offset the cost of health insurance for domestic partners. The program is modeled after the stipends offered through New College, University of South Florida and Florida International University.

 

The stipends will be paid from non-E&G resources.

 

Vice President Serwatka will provide details to the Board of Trustees regarding this item.

Item 12 Adjournment 

Chair Taylor will adjourn the meeting.