University of North Florida
Board of Trustees
Finance and Audit Committee

Meeting
May 18, 2006
University Center at 12:30 p.m.

Minutes

Committee Members Present

Dr. Edythe Abdullah, Mr. Justin Damiano, Ms. Carol Thompson, Mr. Kevin Twomey

Committee Members Absent

Mr. Steve Halverson, Ms. Wanyonyi Kendrick

Item 2A Approval of Minutes

Minutes for the December 15, 2005, February 22, 2006 and March 16, 2006 meetings were approved.

Item 2B Open Comments

There were no comments from the public.

Item 3 Delegation of Authority to Settle Lawsuits

Vice President Stone stated that there had been previous discussions about the document presented to the Committee reflecting these discussions delegating the authority to settle lawsuits to the President or his designee.

 

Upon further deliberations, a request was made to amend the current document, changing the threshold for reporting to the full Board from $250,000 to $500,000.

 

Trustee Thompson expressed concern regarding lawsuits that might require non-monetary settlements. Vice President Stone stated that personnel matters and procedural issues would be brought before the Board as appropriate.

 

Committee Chair Twomey asked for a motion to approve the amended delegation of authority to settle lawsuits. The motion was offered, seconded and approved unanimously.

Item 4 Child Development Research Center (CDRC) Fees

Mr. Malcolm stated that the increases in fees for the Child Development Research Center were modest and would keep the CDRC in pace with inflation and also support NEYC accreditation.

 

Mr. Malcolm stated that last year the Board approved a plan to increase enrollment, stabilize the budget and enable the CDRC to move forward with accreditation. Since this plan went into effect, the CDRC was at 90 percent enrollment and had a retention rate of 98 percent.

 

Committee Chair Twomey asked for enrollment projections for the upcoming year. Mr. Malcolm stated that the CDRC was structured for students to have priority, then faculty and staff and then the general public. The fee structure offered students a lesser rate than faculty and staff and the general public.

 

Committee Chair Twomey asked if the general public was signed up for Fall 2006. Mr. Malcolm stated that the general public usually took drop-out spots created by students. Chair Twomey also suggested that unaffiliated people should pay considerably more than faculty and staff.

 

Trustee Abdullah asked for clarification regarding the 35 percent increase in salaries reflected on the auxiliary budget worksheet. Mr. Malcolm stated that it was the goal of the CDRC to have more full-time benefit-earning positions. Continuing accreditation would mandate that teachers have AA or BA degrees in the next few years – there was an intention to stay above the curve.

 

Trustee Abdullah asked if this increase would be reflected in the cost to students. Mr. Malcolm stated that this increase would not impact students.

 

Committee Chair Twomey asked for a motion to approve the Child Development Research Center fee increase. The motion was offered, seconded and approved unanimously.

Item 5 Housing Rates

Mr. Paul Riel stated that the request was for a housing rate increase average of 3.99 percent for 2007-08. He clarified that these rates were projected a year in advance and that the rates approved for 2006-07 were approved by the Board of Trustees in June 2005.

 

Mr. Riel referred to the meeting materials, stating that historically rates had increased at an average of 3.99 percent. This increase was justified by market research, including the local external housing market.

 

Mr. Riel stated that rate increases were reviewed by student groups, student hall residents, Student Government, the Auxiliary Oversight Committee, the President and the Board of Trustees. This increase would be based on double occupancy and would be the published rate.

 

Chair Taylor asked how the Florida LambdaRail affected the housing rate. Mr. Riel said that this was a direct cost to housing and provided high-speed internet access to all rooms.

 

Committee Chair Twomey asked if Florida LambdaRail was more expensive than Comcast. Mr. Riel stated that Florida LambdaRail was more expensive but provided higher-speed internet access.

 

Trustee Abdullah referred to the meeting materials and asked why Osprey Landing’s rate had increased at a higher percentage that Osprey Hall. Mr. Riel stated that adjustments had been made to Osprey Landing’s rate to make them more consistent with other housing rates. This would allow students to move to different buildings without significant rate changes.

 

Trustee Damiano stated that his constituents were comfortable with the proposed rate increases.

 

Committee Chair Twomey asked for a motion to approve the housing rate increase. The motion was offered, seconded and approved unanimously.

Item 6 Campus Development Agreement

Vice President Shuman stated that the Campus Development Agreement was before the City Council for approval and would then go to the State level. The funds in the Campus Development Agreement would be used to defray costs to realign Kernan Boulevard.

 

Trustee Thompson asked if the additional $1 million would be paid from the University budget. Vice President Shuman stated that these funds would not come out of the budget, but from a statewide fund.

 

President Delaney stated that the Florida Legislature approved the purchase of the First Coast Technology Park. Vice President Shuman stated that this purchase had support from the Jacksonville City Council and the University.

 

Committee Chair Twomey asked for a motion to approve this draft of the Campus Development Agreement. The motion was offered, seconded and approved unanimously.

Item 7 Auditor General Operational Audit

Dr. Marty Khan stated that a significant amount of work had been done on the Auditor General’s recommendations from the most recent operational audit. Action was being taken on each finding and a follow-up report would be provided at the June 20th Board meeting.

 

Dr. Khan stated that the Office of Internal Auditing was making arrangements for a Quality Assessment Review, which was recommended by the Institute of Internal Auditors and should be completed once every five years.  It would be conducted by Ms. Betsy Bowers, Associate Vice President Internal Auditing and Management Consulting, University of West Florida, sometime in the October to November 2006 timeframe. Ms. Bowers was expected to be at UNF for a few days and was planning to speak to key university officers and review audit reports and other documents in the Office of Internal Auditing. Additional information will be provided to the university community later.

 

This item was presented for review only. No further action was required.

Item 8 Treasurer’s Report

Vice President Shuman referenced the meeting materials, stating that this report was a standard treasurer’s report and indicated over-investing in cash. She spoke about interest rates, stating that there was a close correlation between what UNF was receiving from the State and what was being paid on variable bonds.

 

This item was presented for review only. No further action was required.

Item 9 Quarterly Budget Report

Vice President Shuman stated that as of April 30th, 79 percent of the budget had been expended – well below the expenditure pattern. The budget was in good order. She stated that the auxiliary budget would be further discussed at the June 16th budget workshop.

 

This item was presented for review only. No further action was required.

Item 10 Update on Aquatic Center

Mr. Malcolm stated that this item was intended to provide a summary of improvements to the UNF Aquatic Center. He stated that the meeting materials included a chart outlining everything that had been done from 1999 through 2005 and projections for the next five years.

 

Mr. Malcolm stated that these projections had been shared with Physical Facilities and Facilities Planning and as funds became available, every effort would be made to make these improvements.

 

This item was presented for review only. No further action was required.

Item 11 Adjournment

Committee Chair Twomey adjourned the meeting, stating that a budget workshop would commence after a brief break.


 

Budget Workshop

Vice President Shuman stated that the State and UNF had a terrific year, allowing the proposed budget to fund current operations and new initiatives. She presented the proposed budget as a PowerPoint presentation, discussing the following:

  • Redirection of Existing Educational and General Funds in 2005/2006 and 2006/2007
  • Redirection of Existing E&G Funds in 2006/2007
  • New Resources for 2006/2007
  • Proposed Tuition Increase
  • Funding Sources for 2005/2006 and 2006/2007 Initiatives
  • Funded, Actual and Projected FTE
  • Reserves

New Initiatives 

  • Student Learning Initiatives
  • Flagship Programs Initiative
  • Research and Scholarship Initiative
  • Community Connection Initiatives
  • Quality Student Initiatives
  • Student Life Initiatives
  • Quality Faculty Initiatives
  • Quality Staff Initiatives
  • Master Plan Initiatives
  • Funding Initiatives
  • Continuous improvement Initiatives

Chair Taylor stated that this proposed budget should tie into the strategic plan and work should be done now to translate the existing plan into specifics. This process should be further complimented by including multiple year budgets – a three to five year window that slides.

 

Committee Chair Twomey asked that administration provide a presentation to the Board that included a snapshot connecting the proposed budget to the Foundation’s budget. President Delaney stated that this information would be included in the June 16th budget workshop.

 

Chair Taylor asked for a structured formal dialogue between the Board of Trustees and the Foundation.

 

Trustee Thompson asked for clarification on adjunct faculty, stating that the University might need to review the previous commitment to the Southern Association of Colleges and Schools (SACS). Provost Workman stated that the previous issue with SACS was adjunct faculty credentials – there was not an appropriate ratio between full-time and part-time faculty. Trustee Thompson asked that the University review the previous commitment to SACS.

 

The meeting was adjourned.