Procurement Services 

Announcements

Procurement Services Office Closed:

The Procurement Services office will be closed from 9:30 to 11:30 a.m. on both Wednesday, February 10 and 17 for staff training.  Should you have a matter that requires urgent attention during this time, email k.ritter@unf.edu or phone 904-318-1209.  

Uniform Guidance - Implementation of 2 CFR 200:

The University of North Florida has delayed implementation of the new Uniform Guidance Procurement Standards until July 1, 2016 as provided by the waiver of the procurement rules stated in COFAR FAQ, Section 110-6, released November 26, 2014.  In the interim, The University of North Florida's existing policies and procedures and OMB Circulars will continue to apply.

 

UNF Business Cards, Letterhead & Envelopes:

Procurement Services is pleased to announce that Wells & Drew is now the provider of UNF business cards, letterhead and envelopes.  An on-line web portal for placing orders is being developed.  Until the web portal is launched, orders can be placed by contacting Robyn Rossi at robyno@wellsdrew.com or (904) 399-1510.  Orders should be charged to the UNF Purchasing Card in accordance with the PCard Allowable List. For more information, please contact either Robyn Rossi at Wells & Drew or Alexis Colbert in UNF Procurement Services at a.colbert@unf.edu or (904) 620-2730.

 

Smoke-Free Campus Initiative:

Effective August 01, 2015, the University of North Florida is designated Smoke-Free.  The act of smoking is prohibited on University controlled properties.

  • This regulation applies to all members of the University community, which includes faculty, staff, students, volunteers, contractors and visitors.
  • The use of smoke-free electronic cigarettes is permitted outdoors only.
  • The sale of smoking products is prohibited.
  • The free distribution of smoking products is prohibited.
  • Smoking related advertising or sponsorships is prohibited.

Notice to Vendors:  Fraudulent Purchase Order Attempts:

Please be aware that there are active fraudulent attempts to place purchase orders and request for quotations that claim to originate from the University of North Florida. Common traits or themes in these fraudulent attempts that may assist you in identifying this illegal activity are:

  • The email message is poorly written, with misspellings and awkward sentence structure
  • The sender’s email address or website link are not authentic to the University of North Florida
  • The message may request shipment of products to a non-University address
  • The message may include an attachment that is designed to look like a purchase order, may include a logo or other graphic, and a signature that may look legitimate.

 

If your company has been contacted, please report incidents and file a claim using the Internet Crime Complaint Center at www.ic3.gov.

 

Procurement Services at the University of North Florida appreciates the important role our suppliers play in providing goods and services to our faculty and staff in support of their academic, research and administrative endeavors.

 

UPS Inbound/Outbound Shipping Program: 

Procurement Services has contracted with United Parcel Service of America, Inc. (UPS) for both University business-related outbound and inbound shipping. Their integrated delivery network and advanced shipping and tracking technology promises to provide reliable service and streamline our processes to improve efficiencies on campus to save time, cut costs and improve sustainability efforts. Services include on-call pickup, customized envelopes, electronic billing and full visibility and tracking via UPS.com. To set up a departmental UPS account, contact Mike Trotter at mtrotter@unf.edu or 904-620-1741.

 

 

 

Important Dates

 Purchasing Cost

 Savings

Important Updates
Creating a Requisition Class               

FY 14 Total:      $   716,837.37

 

Spring Semester Dates:               
January 11     (9 - 11 a.m.)                        

     
February 25    (2 -  4 p.m.)


Arpil 12            (9 - 11 a.m.)

 

FY 15 Total:      $6,322.371.00

 

Register for Creating a Requisition Class

FY 16 - 1st Qtr:     $  940,361.00

 

 Pcard Allowable List, Effective August 1, 2015
Creating a Requisition Manual