Chairperson Taylor called the University Technology Committee meeting to order at 10:00 a.m. in Bldg. 15 Room 1105.

Approval of Minutes - June 12, 2008

Chairperson Taylor asked if the UTC members had any changes, additions, or corrections to the Minutes from June 12, 2008. Changes needed were Mark Smith's name being placed under "Members Present" and Kathy Hughes requested that the word "student" be added to the following sentence under the GOT Report. "First was Google Apps in Education where there was a discussion with the group about the pros and cons of outsourcing student email."

The June 12, 2008 Minutes were approved with these changes.

Announcements

• Welcome New Members
  • Marianne Roberts representing the USP Association
  • Barbara Tuck representing the Faculty Association
  • Faith Hall representing Institutional Advancement
• CIRT

  Deb Miller informed the group that the CPS Clicker software program has been upgraded to version 5.4 starting this semester. This upgrade brought some new and additional functionality. She also noted that CIRT has upgraded many of their check-out laptops, upgraded lab workstations, now have digital camcorders for check out and even a few Flip Minos. The Flip Mino is a small video recorder about the size of an iPod, is self contained, and has a USB connector so you can connect directly to your computer and upload video to YouTube, etc. CIRT also upgraded scanning capabilities for document scanning which now allows for a one button solution.

• Bylaws

  Barbara Tuck pointed out to the committee that a change needs to be made to the committee bylaws. She noted that the membership from the Faculty Association on the University Technology Committee is by election, not by appointment by the President.

  Taylor will address this change at next month's meeting.

Update: Content Management System

Garry Houser provided an update on the content management system and distributed two (2) handouts including a flowchart titled CMS Template & Content Migration Workflow and SACS-Sensitive Web Pages handout. He will also forward these in electronic form to Lance Taylor who will then distribute to the committee.

Houser made the following points:

• The UNF website has a larger role in the SACS Compliance Review this year than ever before. Over the past 2 months screen-shots have been taken of around 500 UNF web pages. These will be submitted in the SACS report this week and the pages will be "under scrutiny" from SACS between now and November - February. It is important that no changes are made to these pages during the review and since the CMS will substantially change the look of many UNF web pages, the CMS Coordinating Committee has postponed the activation of the CMS until at least sometime in November, but it could be as late as February.
• The committee is currently working with Ektron and CPDT to develop UNF-specific CMS end-user training class curriculum. Ektron will conduct the first "pilot" class using this curriculum on 11/3/08 with the first actual class being held on 11/4/08.
• The committee is developing a flowchart for new template development. The WAC is determining the rules that will govern who gets new template designs. Because it is important that there is brand consistency throughout the UNF website and sub-brand consistency throughout each school and division, the committee is looking at using existing templates where possible. The "official" guidelines are a work in progress at this point.
• For any departments who are satisfied with the current template set and have the personnel available to work on it, migration can begin immediately. A 1-on-1 session can be scheduled to get departments started with the migration of their pages. It's best to go ahead and migrate static sections of a website that won't need changes between now and November, since the content won't "go live" until that time. Departments can schedule these sessions by contacting webmaster@unf.edu when they are ready.

Update: Osprey 1Card Project

Fred Sudler stated that a mass mailing went out with the One Card implementation information. If you did not receive this information at your home address, please let Auxiliary Services know. Sudler informed the group that there were issues regarding address files which caused over one thousand (1000) returns so the mailing was stopped. He stated that to his knowledge they are also re-doing the photo database due to some loss of photos, and have now also processed re-cards with a brand new component which allows for students to use the Library Pay-For-Print system. The vending machines readers currently will not work with this new card, but Steve Lyon remarked that the outdoor wiring should be updated and completed within the next two (2) weeks allowing for this service as well.

Michael Kucsak stated that there is a new 2nd floor satellite office in the Library. Students are able to print out syllabus, etc. The office is very busy with non-stop traffic. He has not seen any major problems with this roll-out and things were running very smoothly within a couple of days at the start of the semester.

Report: Distance Learning Committee

Julia Watkins was unable to attend. Taylor noted that this committee has not yet met this semester and should have a report next month.

Report: Campus Technology Committee

Katharine Brown stated that the committee has not yet met. No report.

Report: GOT

Deb Miller reported the following information:

• The GOT met in July. Discussion items included the use of statistical software packages on campus and the preliminary results of the spring faculty technology survey. The results of the statistical packages survey will soon be emailed to faculty. Also, a need for single source listing of such packages and their capabilities was identified. CIRT will build and publish this as a webpage and also feature that information in their newsletter.
• There was also a discussion of the need for projection capabilities in several biology labs. This came to GOT's attention via discussion with the Chair of Biology and several of their faculty members during a workshop. The rooms are not classified as classrooms, but ITS will work with Biology to place the appropriate technology in the rooms.
• Media server - ITS has a project to identify media server needs in the coming year. GOT has invited the business analyst running this project to their next meeting for discussion of instructional needs for serving media files that may be large or incompatible with the campus's Real Server.

Report: IT Security Action Team

Jeff Durfee reported that the passphrase change implementation which began August 4, 2008, is proving very successful with low impact on users. He has received no negative feedback to date.

Report: Campus Information Display Action Team

Durfee reported that the team is able to provide a recommendation after several months of researching for campus information display software. The team's recommendation is for software produced by a vendor called Visix. He reminded the group that this team was to identify the display software, and noted that there is no standard to date on the actual display hardware. He stressed that there should be a working group formed to address the hardware standards if necessary.

Taylor requested that Kathy Hughes and Jeff Durfee discuss researching and identifying standard hardware displays and providing this group with 3-4 possible selections/recommendations.

Report: Portal Committee

Scott Bennett stated that the committee is meeting this Thursday (9/11/08) and will be discussing the Emergency Management Systems messages going out via the portal. The items discussed at last month's meeting included an On-Line Calendar feature, defining the groups that need access to the portal and applying a vendor tab for vendors to see their history of payments, etc.

Katharine Brown asked that the academic calendar being pushed down to Outlook calendars etc. and be able to provide reminders to faculty. Fred Sudler stated that this is one part of the three components that they are looking at in this portal project. The three are now being pulling together (calendar - portal - content management system). Sudler agreed to look at this issue for Brown and will demonstrate any developments at next month's meeting.

Report: Banner 8 Upgrade

Chiquita Bryant reported that the Banner 8 Upgrade will occur in February 2009. A Travel and Expenses module is also being tested for possible incorporation into this implementation. She will report any developments at next month's meeting.

New Business

No new business to report.

The meeting was adjourned at 10:50 a.m.