Vice Chairperson Jaffee called the University Technology Committee meeting to order at 10:00 a.m. in Bldg. 15 Room 1105.

Approval of Minutes - September 10, 2007

Vice Chairperson Jaffee asked if the UTC members had any changes, additions, or corrections to the Minutes from September 10, 2007. One (1) change needed was to move the name Julia Watkins to "Others Present" until the updated UTC Bylaws are approved. The September 10, 2007 Minutes were approved with that change noted.

Announcements

Kathy Hughes announced that in a cost cutting measure, we are moving toward discontinuing dial-up services. Current statistics show approximately one hundred fifty-six (156) users of this service. A communication plan is under development and we will begin targeted announcements by October 19th. We will be advising users of different alternatives to dial-up service and information will be listed on the Information Technology Services' web page. Current plans are to discontinue service by December 19, 2007.

Update: Content Management System

Garry Houser distributed a data sheet on the final content management system chosen for the University. The software product is the Ektron CMS400.Net and we will be using 352 Media Group for consulting services on this installation. He advised the group that more technical information and research materials can be found online at http://www.ektron.com/cms400 (click on Documentation). He stated that 352 Media Group has extensive knowledge of this product and the University will be working closely with them to set up the initial software, hardware, and database. He reminded the group that the scope of the project does not include redesigning websites, but rather creating templates based on current designs. We are currently working on an implementation plan and estimate that it will take approximately twelve-eighteen (12-18) months to complete the project. We should see site conversions in the new calendar year.

Houser stated that Ektron will supply a trainer for once-a-month training and the UNF Center for Professional Development and Training will be coordinating the scheduling of these classes.

Report: Campus Technology Committee

Katharine Brown reported that the Committee discussed the BlackBoard course life cycle. This cycle will determine how long a course stays in BlackBoard after it is completed. The proposal was forwarded to the Distance Learning Committee (DLC) and they are in favor of implementing this policy. Deb Miller stated that the proposal allows a course to stay in BlackBoard for up to two (2) years after it is taught. After that time, it will be removed. They are considering having directions supplied for courses that need to be archived.

Report: GOT

Hughes informed the group that she and Michael Kucsak met to discuss the CIRT Spring 2007 Faculty Survey. They would like to provide recommendations for the top three (3) unmet needs based on this survey. They will now be meeting with the CTC this afternoon to discuss their recommendations. She reminded the group that the three (3) top areas of concern discussed were reliability of technology in the technology classrooms, classroom equipment problems, and personal skill levels in using technology. She stated that they will provide some focus for these concerns and make specific recommendations.

Hughes also stated that there is a need for professional assistance in the actual design of instructional classrooms when new buildings are constructed on campus. Currently this is left up to the architects and many times this is not sufficient. As new technology classrooms are created there will be a need for additional staffing including positions such as an Instructional Technology Support Manager.

Deb Miller informed the group that the Clicker pilot is now in full use this semester. Current users total fourteen (14) instructors, forty (40) sections, and potentially one thousand five hundred seventy-seven (1577) students.

Report: IT Security Action Team

No report.

Report: Campus Information Display Action Team

Jeff Durfee stated the group is looking at an operating program called Mobile Campus. This program includes text messaging and an option where users can choose to receive information about upcoming events on campus. The action team has begun discussing different types of LCD displays and their use for messaging. He reminded the group that this action team does not address emergency notification issues and only addresses non-emergency information such as events on campus and/or general information. With regard to the LCD panels, there might be a potential to address security/emergency issues at some point in the future.

The team's next meeting date is to be determined.

Report: Portal Committee

Scott Bennett reported that this is a new committee formed to address issues and possibilities in regard to the UNF MyWings portal. These issues include the overall structure of the portal, its' appearance, specific procedures for individuals to have information posted and the creation of specific guidelines to follow when requesting these changes and additions.

The committee consists of Sharon Ashton, Scott Bennett, Lucy Croft, Marianne Jaffee, and Dmitriy Bond (ITS support). The committee will meet this week and continue their discussions on the appearance of the Student Tab view portion of the portal.

New Business

No new business to discuss.

The meeting was adjourned at 10:25 a.m.