The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15 Room 1105 by Chairperson Taylor.

Approval of Minutes - March 12, 2007

Chairperson Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from March 12, 2007. No changes were noted and the Minutes were approved as submitted.

Announcements

Taylor introduced Rick Buck, Associate General Counsel specializing in IT-related legal issues, to the Committee.

• AOL Move - Beginning in the middle of May, several of the administrative offices on campus will be moving to the AOL building. On Friday, May 18, 2007, Information Technology Services (3rd Floor/Bldg. 15 and Portable) will be relocating to the AOL facility. The C-techs, 2nd Floor Student Lab, Support Center, and most of the equipment on the 1st floor of Bldg. 15 will not be moving to the new location. The move is mainly for personnel and no interruption in services is anticipated. Other departments included in the relocation are the Controller's Office, Treasurer, Financial Systems, Budget Office and Marketing & Publications. All offices will be located in the south wing of the facility.
• NLR/Internet2 Merger - National Lambda Rail and Internet2 are continuing merger discussions. It looks like there is a good possibility that they might merge. Taylor stated he believes this would be beneficial to both organizations given their physical infrastructure which is remarkably parallel. Taylor will keep the committee posted on any updates.
• Content Management System ITN Released - Kathy Hughes informed the group that the CMS was released on April 2, 2007. Our first (1st) Addendum was created on April 5th which extended the deadline for ITN proposals to May 7, 2007 at 2:00 p.m. The ITN was sent to approximately 10-12 vendors and is published on the UNF Purchasing website. The CMS Committee has not set a timeline for review due to the fact it depends on how many responses are received. Hughes believes the intent is to review these responses and then invite four to five (4-5) vendors to campus for presentations. She will notify the UTC of any open sessions with the chosen vendors.
• Distance Learning Update - David Jaffee was unable to attend due to a program review that he could not miss. He will update us at the next UTC meeting.
• New ITS Staff - Hughes stated that Bulent Tolu, Coordinator Computer Systems Control, began in ITS today. John Sharp stated that Allison Russo, Senior Computer Programmer Analyst, begins on April 16, 2007 and will be located in the Support Center.
• Meeting Room Change - Taylor stated that May UTC Meeting will be located in Bldg. 15 / Room 1104.

Report: Campus Technology Committee

Dale Clifford stated the CTC met and had a quorum. The CTC is now officially recommending to John Sharp's group that the web pages for each technology classroom include the sentence "If special accommodations are needed, please call ITS Support Center at x4357 or email its-support@unf.edu" Clifford believes that the best department to handle these needs is ITS, rather than the specific c-tech in the college.

Clifford said that future needs were also discussed such as additional training for Vista. Hughes acknowledged that the Center for Professional Development and Training is coordinating that and they are aware of the need to have training in place. Clifford also stated that with the new capabilities in Banner, department chairs and faculty need to be trained on the different areas of Banner. Hughes stated that ITS will make CPDT aware of those needs and requested that Clifford forward a list of their training requirements to Hughes.

Clifford said a few of the other ideas included a need for a clearinghouse for software requests. She said there should be an area where requests can be bundled so everyone is aware of all campus software needs and requests. Taylor felt that GOT should coordinate and Hughes agreed. Hughes said that clarification would be needed on who specifically would address the budget issues associated with these needs whether it be the individual colleges, etc. Taylor asked that the GOT provide the research and make recommendations and then submit the requests through the UTC.

Report: GOT

Deb Miller announced there will be a Clicker Demo for anyone considering Fall semester adoption. The demo will be held on April 27, 2007 from 1:00 - 2:00 p.m. in Bldg. 51. The guest speaker is Dr. Thomas J. Brueckner from the Department of Physics at the University of Central Florida. Faculty will see a demonstration and learn about strategies for using this system. Announcements regarding the presentation will go out this week

She stated that the Apreso is a system that is designed to capture audio and video and synchronize it with presentations. The GOT hopes to schedule a demonstration to introduce this product sometime over the summer.

She informed the group that LanSchool software was placed in the computer labs in Bldg. 51. Training was held on Friday 1/19/07 and Friday, 3/9/07 with fourteen (14) participants. Tim Hunter believes that more may be using the product without training because it is extremely user-friendly. Hunter is gathering data and conducting customer satisfaction surveys. Miller said from the initial results she has seen, ninety-eight percent (98%) are very satisfied with the software.

Taylor asked that usage data including who is using the software, for example for what courses, along with other data on usage of the technology classrooms, clickers, LanSchool, Sympodiums, etc. be compiled and reported to the UTC at the May meeting.

GOT will be meeting directly after the UTC meeting this morning.

New Business

No new items to discuss.

The meeting was adjourned at 10:20 a.m.